Freedom of Information Request - Secure Communication

Tristan Durley made this Freedom of Information request to Adur District Council This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Tristan Durley
Delivered

Dear Adur District Council,

I am writing to request information under the Freedom of Information Act 2000. Specifically, I am seeking information regarding your secure communication.

Please provide me with the following information:
1. What is your current email provider (e.g. Outlook or G-suite)?
2. Do you have a solution for secure email in place (Y/N)?
3. Who is your current email security provider (e.g. Egress)?
4. When is the contract up for renewal?
5. Typically what is the chosen duration of these contracts 12, 24, or 36 Months?
6. Name and contact details of the person responsible?
7. Current annual spend for this contract?
8. Current number of licences for this contract?
9. Did you purchase via a reseller (if yes, please specify who)?
Budget & procurement
10. Are you planning on assigning specific budgets for securing email communication
in 2021?
11. Do you procure through the G-Cloud framework (if not, how do you procure &
plan to procure secure email in the future)?

Please acknowledge receipt of this request as soon as possible and, in any event, within 20 working days as required by the Act. I understand that under the Act, you are required to provide the information requested unless you have a valid reason for not doing so. If you do not have the information requested, please advise me as to what further action I should take.

If any of the information requested is exempt under the Act, please indicate which exemption applies and explain why it applies.

Thank you for your assistance in this matter.

Yours faithfully,
Tristan Durley

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Adur & Worthing Councils,

Dear Tristan  Durley,

Thank you for submitting a request for information. Your reference number
is 19246521.

Your request will be reviewed and we may send you questions to clarify
your request. We will respond within 20 working days for Freedom of
Information and Environmental Information Regulations requests, and within
1 calendar month for Data Protection and Subject Access requests

[1]Please click this link to view current status of your request

Yours sincerely,
Information Governance Team
Adur & Worthing Councils

For Freedom of Information (FOI) and Environmental Information Regulations
(EIR):
Email: [Adur District Council request email]

For Data Protection (DP) and General Data Protection Regulations (GDPR):
Email: [email address]

Website: [2]www.adur-worthing.gov.uk/about-the-councils/legal/foi/

This message was sent from an email address not monitored. Please do not
respond to this message. To reply, please
email [Adur District Council request email] quoting your reference
number, , in your message.

References

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2. https://www.adur-worthing.gov.uk/about-t...

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Adur & Worthing Councils,

Dear Tristan  Durley,

To help us respond to your request received on 16th March 2023 (ref
19246521) we require further information from you, please click the
following link to view our question and provide a response:
 [1]View your request's outstanding questions

Your request has been paused until you respond using the link provided.

This message was sent from an email address that is not monitored. Please
do not respond to this message. To reply, please
email [Adur District Council request email] quoting your reference
number, 19246521, in your message.

Yours sincerely
Adur & Worthing Councils

References

Visible links
1. https://adur-worthing-hr.onmats.com/w/we...

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Adur & Worthing Councils,

Dear Tristan  Durley,

Thank you for your request for information (ref 19246521) sent to Adur &
Worthing Councils on 16th March 2023.

Your request has been considered and our response is below. Alternatively,
view your request and response
at: [1]https://adur-worthing-hr.onmats.com/w/we...

Question, I am seeking information regarding your secure communication.

Please provide me with the following information:
1. What is your current email provider (e.g. Outlook or G-suite)?
G suites
2. Do you have a solution for secure email in place (Y/N)?
Yes - government secure email policies are applied within Gmail
3. Who is your current email security provider (e.g. Egress)?
Gmail
4. When is the contract up for renewal?
March 24
5. Typically what is the chosen duration of these contracts 12, 24, or 36
Months?
current contract is 24 months
6. Name and contact details of the person responsible?
Steph Dewar - [email address]
7. Current annual spend for this contract?
£322,132.80 - this is the total cost for G suite - gmail is included
within this
8. Current number of licences for this contract?
1100
9. Did you purchase via a reseller (if yes, please specify who)?
CTS

Budget & procurement
10. Are you planning on assigning specific budgets for securing email
communication in 2021?
No the answer for 2023 is also no
11. Do you procure through the G-Cloud framework (if not, how do you
procure & plan to procure secure email in the future)?
Yes

Please note that Adur & Worthing Councils provide a Joint working service
and therefore the response above relates to both authorities.

Review procedure
If you are not satisfied with the response to your request for information
you have the right to an internal review. Details can be found on
[2]www.adur-worthing.gov.uk/foi

Your request for internal review should be submitted to us within three
(3) months of receipt by you of this response. Any such request received
after this time will only be considered at the discretion of the Council.

If having exhausted the review process you are not content that your
request or review has been dealt with correctly, you have a further right
to appeal to the Information commissioner’s Office (ICO), details of which
can be found here: [3]www.ico.org.uk/concerns

Yours sincerely
Information Governance Team
Adur & Worthing Councils

For Freedom of Information (FOI) and Environmental Information Regulations
(EIR):
Email: [Adur District Council request email]

For Data Protection (DP) and General Data Protection Regulations (GDPR):
Email: [email address]

Website: [4]www.adur-worthing.gov.uk/about-the-councils/legal/foi/ 

This message was sent from an email address not monitored. Please do not
respond to this message. To reply, please
email [Adur District Council request email] quoting your reference
number, 19246521, in your message.

References

Visible links
1. https://adur-worthing-hr.onmats.com/w/we...
2. https://www.adur-worthing.gov.uk/foi
3. https://www.ico.org.uk/concerns
4. https://www.adur-worthing.gov.uk/about-t...

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