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Good afternoon Mr Clarke,

Thank you for your recent email regarding a Freedom of Information request.

I can confirm that I have now forwarded your request to the relevant Team to action accordingly.

Please do not hesitate to contact Stratford District Council if we can be of any further assistance.

Kind regards,

Jane
Customer Service Advisor
Customer Access
Stratford on Avon District Council, Elizabeth House, Church Street, Stratford upon Avon, Warwickshire, CV37 6HX
Switchboard +44 (0)1789 267575, Fax +44 (0)1789 260676
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________________________________________
From: Allan Clarke [[FOI #543090 email]]
Sent: 09 January 2019 07:36
To: Info
Subject: Freedom of Information request - Freedom of Information request - Project Management Software Systems

Dear Stratford on Avon District Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please identify each system if more than one is used) for:
• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently used? If so, when?

4. How much does each system cost including both the initial licence fee and the annual charge?

5. If you do not have a system how are programmes and projects managed currently?

6. How (which procurement route or framework) was the contract initially tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you considering tendering or purchasing further software within the next 12 months? If so via which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each system?

9. Who is the person responsible for the identified Software Systems? Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

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Processing FOI request
FOI #12924
We have started processing your FOI request, a response may take up to 20
working days. If you have not received a response after 07/02/2019 please
contact the council ([email address]).

Your FOI reference number is #12924

Regards
Freedom of Information Officer
Stratford-on-Avon District Council

Did you know you can now submit FOI requests on-line? Its much easier,
quicker and more efficient!

[1]Go to the FOI Portal on our Web site

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This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

References

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1. https://apps.stratford.gov.uk/FreedomOfI...

FOI Response
FOI #12924
Dear Allan Clarke

In response to your FOI request please see below our reply;-

What Software Systems are currently used by the Council (please identify
each system if more than one is used) for:
• Programme and / or Project management? - Microsoft
• Risk Management recording and reporting - In house
• Performance Management reporting - In house
• Freedom of Information recording and tracking - In house

2. When do the contracts expire for each software system used? Microsoft -
2021

3. Do you have any planned changes or upgrades of the software currently
used? If so, when? yes in 2019

4. How much does each system cost including both the initial licence fee
and the annual charge? Commercially Sensitive

5. If you do not have a system how are programmes and projects managed
currently? n/a

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded? Government Framework

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so via which procurement route or framework would you be using?
n/a

8. How many users / licenses for each system have you purchased for each
system? 350 Users

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.
Individual Managers for each Service

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. An internal review request should be
submitted in writing within 40 working days of receiving the original
reply and should be addressed to:
Phil Grafton, Monitoring Officer, Stratford-on-Avon District Council,
Elizabeth House, Church Street, Stratford-upon-Avon CV37 6HX.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:
Information Commissioner's Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Regards
Freedom of Information Officer
Stratford-on-Avon District Council

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This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.