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Freedom of Information request - Project Management Software Systems

Allan Clarke made this Freedom of Information request to Middlesbrough Council as part of a batch sent to 323 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

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Dear Middlesbrough Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please identify each system if more than one is used) for:
• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently used? If so, when?

4. How much does each system cost including both the initial licence fee and the annual charge?

5. If you do not have a system how are programmes and projects managed currently?

6. How (which procurement route or framework) was the contract initially tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you considering tendering or purchasing further software within the next 12 months? If so via which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each system?

9. Who is the person responsible for the identified Software Systems? Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

foi, Middlesbrough Council

1 Attachment

 

[1]cid:image001.png@01D4A803.108050C0

Dear Mr Clarke

 

REF NO: 013683

 

Thank you for your recent enquiry, received on 9^th January 2019, in
relation to Project Management Software Systems.  I can confirm that your
enquiry is receiving attention and a response will be provided within 20
working days following receipt of your enquiry as allowed under the
Freedom of Information Act legislation.

 

In some circumstances a fee may be payable and if that is the case, I will
let you know the likely charges before proceeding.

 

Please do not hesitate to contact me direct on (01642) 729696/729698 or
email [Middlesbrough Council request email] should you require any further advice or
assistance with this or any other matter.

 

 

Yours sincerely

Janette Anderson

Information Request Officer

Strategy, Information and Governance

P.O. Box 500
Civic Centre
Middlesbrough
TS1 9FT

Email:   [2][Middlesbrough Council request email]
 

 

All intellectual property rights are reserved.  Trademarks, brand names,
company names, and logos are the property of Middlesbrough Council, or of
their respective owners.  Reproduction, alterations, modification,
distribution, or re-publication in any format, without prior written
permission from the property owner is forbidden.

 

The Council's copyright and other intellectual property rights are
protected by UK laws and by international treaties.

 

show quoted sections

References

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2. mailto:[Middlesbrough Council request email]

foi, Middlesbrough Council

 

Dear Mr Clarke

 

REF NO: 013864  

 

Please accept my sincere apologies for the delay in responding to your
request received on 9^th January 2019.   

 

In your request you asked for the following information:

 

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

 

Response:   

 

- Programme and / or Project management? Project In A Box

- Risk Management recording and reporting  - Pentana

- Performance Management reporting - Pentana and Power BI

- Freedom of Information recording and tracking - Objective

 

2. When do the contracts expire for each software system used?

 

Response:   

 

- Objective - July 2023

- Covalent - May 2019

- PIAB  - 31 March 2019

 

3. Do you have any planned changes or upgrades of the software currently
used? If so, when?

 

Response:   

 

Objective - Planned software upgrade planned no changes to system use
Project in a Box - no Pentana - no

 

4. How much does each system cost including both the initial licence fee
and the annual charge?

 

Response:   

 

This information is published as part of the council's transparency code
publication in terms of global costings. For Project in a Box the Council
is unable to extract from current licence fees due to multiple uses of
system.

 

5. If you do not have a system how are programmes and projects managed
currently?

 

Response: N/A

 

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?

 

Response:   

 

G-Cloud - Project in a Box

Pentana - current contract is direct award Objective - current contract is
a direct award.

 

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so via which procurement route or framework would you be using?

 

Response: N/A

 

8. How many users / licenses for each system have you purchased for each
system?

 

Response: Project in a Box - 2400(may not provide as this is all of the
licences for Objective not just FOI) Pentana - site licence Objective -
3000

 

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.

 

Response:  Head of ICT, 727001

 

If you have any queries about this response, please do not hesitate to
contact me direct on (01642) 729696/729698 or email
[1][Middlesbrough Council request email]. Please remember to quote the reference number
shown above in any future communications.

If you are unhappy with the way your request has been handled you may ask
for an internal review within 40 days of receipt of the response. You
should write to:-

Ann-Marie Johnstone

Governance & Information Manager

P.O. Box 500,

Civic Centre,

Middlesbrough.

TS1 9FT

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for an
independent review. The Information Commissioner can be contacted at: -

 

Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Yours sincerely

 

Steph Robson

Information Requests Coordinator

 

Finance, Governance & Support

P.O. Box 500,

Civic Centre,

Middlesbrough.

TS1 9FT

Tel. 01642 729696

 

Email: [2][Middlesbrough Council request email]

 

All intellectual property rights are reserved. Trademarks, brand names,
company names, and logos are the property of Middlesbrough Council, or of
their respective owners. Reproduction, alterations, modification,
distribution, or re-publication in any format, without prior written
permission from the property owner is forbidden.

 

The Council's copyright and other intellectual property rights are
protected by UK laws and by international treaties.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

show quoted sections

References

Visible links
1. mailto:[Middlesbrough Council request email]
2. mailto:[Middlesbrough Council request email]

We don't know whether the most recent response to this request contains information or not – if you are Allan Clarke please sign in and let everyone know.