Freedom of Information request - Project Management Software Systems

The request was partially successful.

Dear Malvern Hills District Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please identify each system if more than one is used) for:
• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently used? If so, when?

4. How much does each system cost including both the initial licence fee and the annual charge?

5. If you do not have a system how are programmes and projects managed currently?

6. How (which procurement route or framework) was the contract initially tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you considering tendering or purchasing further software within the next 12 months? If so via which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each system?

9. Who is the person responsible for the identified Software Systems? Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

Nicola Stevens, Malvern Hills District Council

Thank you for your request for information which was received by this office on 9 January 2019.

Your request is being considered and we will contact you as soon as we can and not later than 20 working days following the date on which your request was received. That means we will respond to you no later than 6 February 2019.

The Freedom of Information Act defines a number of exemptions, which may prevent release of some or all of the information you have asked for. If this is the case we will write to advise you and also inform you of your rights of appeal.

In some circumstances we may make a charge for this information. This will be considered and we will tell you if a fee is payable. If a fee is payable, it must be paid before the information is processed and released. The 20 working day time limit allowed for our response will be suspended until receipt of the payment. Payment must be made within three months.

Kind Regards

Nicola Stevens
PA/Management Secretary

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Nicola Stevens, Malvern Hills District Council

Good Morning

 

My apologies for the delay-

 

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

•           Programme and / or Project management? Microsoft Project

•           Risk Management recording and reporting? Word document

•           Performance Management reporting? Spreadsheet

•           Freedom of Information recording and tracking? Spreadsheet

 

2. When do the contracts expire for each software system used? Project -
October 2020

 

3. Do you have any planned changes or upgrades of the software currently
used? If so, when? None

 

4. How much does each system cost including both the initial licence fee
and the annual charge? No details available - no annual charge

 

5. If you do not have a system how are programmes and projects managed
currently? Using documents and spreadsheets

 

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded? Contract procedure rules

 

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so via which procurement route or framework would you be using?
No

 

8. How many users / licenses for each system have you purchased for each
system? Microsoft Project - 8 users

 

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible. 
Nigel Winters, ICT Service Manager, email:
[1][email address]

 

If you have any concerns about the handling of your enquiry, you should in
the first instance contact Meesha Patel, Legal Services Manager, at
Malvern Hills District Council either by email
[2][email address]  or in writing to The Council House,
Avenue Road, Malvern, Worcs. WR14 3AF.

If however, she is unable to resolve your concerns, you may then wish to
make an appeal directly to the Information Commissioner for a decision.
The Information Commissioner can be contacted at: The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

 

Kind Regards

 

Nicola Stevens

PA/Management Secretary

 

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References

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1. mailto:[email address]
2. mailto:[email address]