Freedom of Information request - Project Management Software Systems

The request was successful.

Dear Colchester Borough Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please identify each system if more than one is used) for:
• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently used? If so, when?

4. How much does each system cost including both the initial licence fee and the annual charge?

5. If you do not have a system how are programmes and projects managed currently?

6. How (which procurement route or framework) was the contract initially tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you considering tendering or purchasing further software within the next 12 months? If so via which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each system?

9. Who is the person responsible for the identified Software Systems? Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

Info, Colchester Borough Council

Dear Allan

Thank you for contacting Colchester Borough Council requesting information
regarding Software Systems.

Your request has been logged under the Freedom of Information Act (FOIA)
2000 with the reference above. An officer is reviewing your request and
will respond accordingly.

 

You can find advice and guidance about accessing information from public
bodies from the Information Commissioner’s Office
at [1]www.ico.org.uk/your-data-matters/official-information

Yours sincerely

 

Customer Information

Colchester Borough Council

[2][Colchester Borough Council request email]

[3]https://www.colchester.gov.uk/info

--------------------------------------------------------------------------

From: Allan Clarke <[FOI #542795 email]>
Sent: 08 January 2019 17:51
To: Info
Subject: Freedom of Information request - Freedom of Information request -
Project Management Software Systems
 
Dear Colchester Borough Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:
•       Programme and / or Project management?
•       Risk Management recording and reporting
•       Performance Management reporting
•       Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently
used? If so, when?

4. How much does each system cost including both the initial licence fee
and the annual charge?

5. If you do not have a system how are programmes and projects managed
currently?

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so via which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each
system?

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

-------------------------------------------------------------------

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[FOI #542795 email]

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requests to Colchester Borough Council? If so, please contact us using
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show quoted sections

Info, Colchester Borough Council

Dear Mr Clarke,

 

Thank you for your recent Freedom of Information requuest.  Please find
the answsers to your questions below:

 

1.What Software Systems are currently used by the Council (please identify
each system if more than one is used) for:

•       Programme and / or Project management? - No dedicated systems, we
use SharePoint sites
•       Risk Management recording and reporting - No dedicated systems, we
use SharePoint sites
•       Performance Management reporting - No dedicated systems, we use
SharePoint sites
•       Freedom of Information recording and tracking - No dedicated
systems, we use SharePoint sites

2. When do the contracts expire for each software system used? - N/A

3. Do you have any planned changes or upgrades of the software currently
used? If so, when? - No plans

4. How much does each system cost including both the initial licence fee
and the annual charge? - N/A, covered by our Microsoft Enterprise
Agreement

5. If you do not have a system how are programmes and projects managed
currently? - Internally built SharePoint sites

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded? - N/A

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so via which procurement route or framework would you be
using? - No plans

8. How many users / licenses for each system have you purchased for each
system? - N/A

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible. - N/A

 

Your right to request a review

 

If you are unhappy with our response to your request for information, we
have an internal review process . The internal review will be carried out
by our Monitoring Officer who will assess how your request was handled.

 

If you wish to request an internal review, please send an email to the
Monitoring Officer at [1][Colchester Borough Council request email] or by post to: Monitoring
Officer, Colchester Borough Council, Rowan House, Colchester CO3 3WG. Your
review request should detail why you are unhappy with our response and
should be made as soon as practicable or within 2 months of our response.
We will respond when the review has been completed.

 

If you are not satisfied with the internal review, you may then refer to
the Information Commissioner’s Office for a decision on:

 

·         Whether we have responded to your request for information in
accordance with Part 2 of the Freedom of Information Act; or,

·         Whether we are justified in refusing to give you the information
requested

 

More detailed information on your rights to review is on the Information
Commissioner’s Office website: [2]https://ico.org.uk

 

Many thanks,

 

Customer Information 
Colchester Borough Council 
[3][Colchester Borough Council request email] 
[4]https://www.colchester.gov.uk/info

 

 

------------------------------------------------------------------------

From: Allan Clarke <[5][FOI #542795 email]>
Sent: 08 January 2019 17:51
To: Info
Subject: Freedom of Information request - Freedom of Information request -
Project Management Software Systems

 

Dear Colchester Borough Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:
•       Programme and / or Project management?
•       Risk Management recording and reporting
•       Performance Management reporting
•       Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently
used? If so, when?

4. How much does each system cost including both the initial licence fee
and the annual charge?

5. If you do not have a system how are programmes and projects managed
currently?

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so via which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each
system?

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[6][FOI #542795 email]

Is [7][Colchester Borough Council request email] the wrong address for Freedom of Information
requests to Colchester Borough Council? If so, please contact us using
this form:
[8]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[9]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[10]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections