Freedom of Information Request - Electronic Document Management

Megan Dix made this Freedom of Information request to Plant Varieties and Seeds Tribunal as part of a batch sent to 30 authorities
You only have a right in law to access information about the environment from this authority This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was partially successful.

Megan Dix
Delivered

To whom it may concern,

I am a student undertaking research in Electronic Document and Record Management systems. Please find below my request for information.

Question 1: Does your organisation use an Electronic Document Records Management System (EDRMS)?
Yes
No

Question 2: If yes, what EDRMS software is used?
SharePoint
Meridio
Other (Please state)

Question 3: If no, what methods are used to manage corporate information?

Question 4: How long has the current system been in place?
0-12 Months
1-3 years
3-5 years
5+ years

Question 5: How many users do you have?
Under 100
100-1,000
1,000-3,000
3,000-10,000
10,00-20,000
20,000 +
Question 6: What department manages the EDRMS?
. Information/ Records Management
IT
Other (Please state)

Question 7: Please provide the following:
– any policies, governance papers or strategies relating to EDRMS.
– Records of decisions made regarding EDRMS procurement and upkeep from 2010 onward
– Records of governance decisions made regarding EDRMS and digital information management such as retention and disposal, digital transfers to the National Archives.

Question 8: Please provide information on the organisation’s annual budget for EDRMS.

Question 9: Have any data breaches occurred through the EDRMS that had to be reported to the Information Commissioner’s Office since 2010? If so, please provide details.

If you have any queries please don’t hesitate to contact me via email and I will be happy to clarify my request.

I would also be interested in talking further with anyone involved in the management of the EDRMS at your organisation. If this is possible please feel free to contact me.

Yours faithfully,

Megan Dix

Link to this Report
SM-Defra-Helpline, Defra (MCU), Plant Varieties and Seeds Tribunal



Thank you for your email to the Department for Environment, Food  & Rural
Affairs. We have a target of replying to emails within 20 working days
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Best wishes,

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References

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Link to this Report
no-reply@defra.ecase.co.uk on behalf of Defra Information Rights Team, Plant Varieties and Seeds Tribunal

Dear Megan Dix,

Thank you for your email of 21 January, requesting information on
Electronic Document Management.

We aim to answer your request no later than 18th February, which is 20
working days from the date we received it. If we are unable to meet this
deadline we will contact you to explain the reason.

If you have any queries about this letter please contact us.

Yours sincerely

Marie Davies

Information Rights Team

[email address]

Link to this Report
no-reply@defra.ecase.co.uk on behalf of Defra Information Rights Team, Plant Varieties and Seeds Tribunal

1 Attachment

Dear Megan Dix,

Please find attached the response to your request of 21st January for
information on Electronic Document Management.

Yours sincerely

Information Rights Team

[email address]

Link to this Report