Freedom of Information Request - 005

The request was successful.

Dear Police Service of Northern Ireland,

My name is Edward McMenamin, I am a Partnerships Manager for ESS Defence & Government Services. We are a specialised division of the Compass Group.

I would like to submit a Freedom of Information Request comprising of the questions below, so that we can proficiently anticipate your needs at such time when your catering/FM contract comes to tender.

ESS Government services has already successfully provided catering/FM contracts for departments and would welcome the opportunity to take on further government contracts in the future.

Is a catering restaurant or café provided on the premises?
What are the addresses of the buildings in which the restaurants or cafés are located?
Who is the current catering incumbent of the catering contract?
What is the catering value? (Or is it nil subsidy?)
Are the catering facilities shared with other departments?
When is the catering service contract due for re-tender?
How will it be re-tendered?
Is the contract part of a PFI?
Is it part of an FM contract? (and if so, what services are also included in the contract?)
Who provides the other soft FM services?
Who will be the main person leading on the tender during the formal tender process?
When will the tender notice be issued?
Where will the tender notice be issued?
When is the tender due for release?
Is it on CCS framework?
Who in the department is responsible for the management of the contract?
How many people are there on site per day?

I look forward to hearing from you.

Kind regards,
Edward.

Police Service of Northern Ireland

This e-mail has been marked OFFICIAL [PUBLIC];

23rd December 2019

Dear Mr. McMenamin,

FREEDOM of INFORMATION ACT 2000

I write in connection with your request for information dated 23rd
December 2019 which was received by the Police Service of Northern Ireland
(PSNI) on 23rd December 2019.  I note you seek access to the following
information:

Catering/FM contracts

This request will be dealt with under the terms of the Freedom of
Information Act 2000. A response should be sent to you within 20 working
days however I would like to advise you that PSNI are currently
experiencing a delay in the processing of requests and we aim to respond
to your request as soon as possible.

If your request is unclear and clarification is required the 20 day
legislative time limit dictated by the Freedom of Information Act 2000
will be stopped until we receive clarification of your request. The ICO
guidance at paragraph 40 of the link below sets out that the clock begins
anew the day after the clarification is received. It states

“If the requester subsequently provides enough detail to enable the
authority to identify and locate the information, then the authority must
respond to the clarified request within a new 20 working day time limit
with the ‘clock’ starting the day after it receives the required
clarification. “

The link for this is:
[1]https://ico.org.uk/media/for-organisatio...

In the event where the cost of complying with the request would exceed the
“appropriate level”, which is fixed at £450, as stated in the Freedom of
Information Regulations 2004, it is the policy of the PSNI to close the
request. You will however be notified of this decision and given an
opportunity to refine and resubmit the request.

If your request requires either full or partial transference to another
public authority in order to answer your query, again, you will be
notified.

If you have any queries regarding your request please write or contact the
Corporate Information Branch on 028 9070 0164. Please remember to quote
the reference number listed above in any future communications with the
Corporate Information Branch.

If you are dissatisfied in any way with the handling of your request, you
have the right to request a review. You should do this as soon as
possible, or in any case within two months of the date of issue of this
letter. In the event that you require a review to be undertaken, you can
do so by writing to the Head of Corporate Information Branch, PSNI
Headquarters, 65 Knock Road, Belfast, BT5 6LE or by emailing
[email address]. 

If following an internal review, carried out by an independent decision
maker, you were to remain dissatisfied in any way with the handling of the
request you may make a complaint, under Section 50 of the Freedom of
Information Act, to the Information Commissioner’s Office and ask that
they investigate whether the PSNI has complied with the terms of the
Freedom of Information Act.  You can write to the Information Commissioner
at Information Commissioner’s Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF. In most circumstances the Information
Commissioner will not investigate a complaint unless an internal review
procedure has been carried out, however the Commissioner has the option to
investigate the matter at his discretion.

Yours sincerely,

Nichola

FOI Decision Maker
Corporate Information Branch
PSNI HQ Brooklyn

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Police Service of Northern Ireland

This e-mail has been marked OFFICIAL [PUBLIC];

26th February 2020

Dear Mr. E. McMenamin,

FREEDOM OF INFORMATION ACT 2000

I write in connection with your request for information received by the
Police Service of Northern Ireland (PSNI).  I note you seek access to the
following information:

Catering/FM Contracts

I can confirm that I am in the process of drafting your response,  however
the Record Owner has requested to seek clarification on Request number 9
to enable a full response to be met.

In relation to Request 9, can you please clarify the term ‘soft’ FM
services. Any additional information you can provide will assist FOI to
interpret your request correctly and provide you with an accurate
response.

Please send clarification of your request by writing to Corporate
Information Branch, PSNI Headquarters, 65 Knock Road Belfast BT5 6LE or by
email to [1][email address]. Alternatively, if you wish to discuss
your request or have any additional queries you can contact the Corporate
Information Branch on 028 9070 0164.

Yours sincerely,

Nichola

FOI Decision Maker
Corporate Information Branch
PSNI HQ Brooklyn

 

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References

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1. mailto:[email address]

Dear Police Service of Northern Ireland,

Soft (FM) services are those that make the workplace/building more pleasant or secure to work in. Certain ones may not be compulsory and can be added and removed as necessary. They are crucial to the day to day operations and are often the unsung heroes of how a building is able to be maintained and looked after i.e. cleaning, catering, security, waste management etc...

Hard (FM) services are ones which relate to the physical fabric of the building and cannot be removed. They ensure the safety and welfare of employees and generally are required by law i.e. heating, lighting, fire safety systems, building maintenance etc...

More information: https://www.highspeedtraining.co.uk/hub/...

Kind Regards,
Edward McMenamin.

Police Service of Northern Ireland

1 Attachment

This e-mail has been marked OFFICIAL [PUBLIC];

Subject:        FOI-2019-03266

31st March 2020

Dear Mr. Edward McMenamin,

FREEDOM of INFORMATION ACT 2000

I write in connection with your request for information dated 23rd
December 2019 which was received by the Police
Service of Northern Ireland on 23rd December 2019 concerning:

Catering/FM contracts

Please find attached response to your request.

Yours sincerely,

Nichola

FOI Decision Maker
Corporate Information Branch
PSNI HQ Brooklyn

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