Dear Cleveland Police,

My name is Edward McMenamin, I am a Partnerships Manager for ESS Defence & Government Services. We are a specialised division of the Compass Group.

I would like to submit a Freedom of Information Request comprising of the questions below, so that we can proficiently anticipate your needs at such time when your catering/FM contract comes to tender.

ESS Government services has already successfully provided catering/FM contracts for departments and would welcome the opportunity to take on further government contracts in the future.

Is a catering restaurant or café provided on the premises?
What are the addresses of the buildings in which the restaurants or cafés are located?
Who is the current catering incumbent of the catering contract?
What is the catering value? (Or is it nil subsidy?)
Are the catering facilities shared with other departments?
When is the catering service contract due for re-tender?
How will it be re-tendered?
Is the contract part of a PFI?
Is it part of an FM contract? (and if so, what services are also included in the contract?)
Who provides the other soft FM services?
Who will be the main person leading on the tender during the formal tender process?
When will the tender notice be issued?
Where will the tender notice be issued?
When is the tender due for release?
Is it on CCS framework?
Who in the department is responsible for the management of the contract?
How many people are there on site per day?

I look forward to hearing from you.

Kind regards,
Edward.

Freedom of Information, Cleveland Police

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References

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Freedom of Information, Cleveland Police

Dear Mr McMenamin,

Enquiry Ref: 11563/2019

I acknowledge receipt of your request for information dated 23rd December 2019 and received by this office on that date.

As set out by the Freedom of Information Act it will be our aim to respond to your request within 20 working days that is by 24th January 2020. In some cases, however, we may be unable to achieve this deadline and would hope to contact you should this be the case.

Please note the ‘working day’ is defined as any day other than a Saturday, a Sunday, or a day which is a bank holiday in any part of the United Kingdom. The first reckonable day is the first working day after receipt.

If you have any questions regarding your request please contact this office.

Yours sincerely,

Ms E McGuigan
Freedom of Information Decision Maker
Directorate of Standards and Ethics
Cleveland Community Safety Hub | 1 Cliffland Way | Hemlington | TS8 9GL
E-mail: [Cleveland Police request email]

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Please do not use social media or email to report crime as we do not monitor these accounts 24/7. Dial 999 in an emergency or visit the contact us section of our website for all reporting options.

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Freedom of Information, Cleveland Police

Dear Mr McMenamin,

Enquiry Ref: 11563/2019

I write in connection with your request for information dated 23rd December 2019 and received by this office on that date. Below are the questions raised in your request and our response.

ESS Government services has already successfully provided catering/FM contracts for departments and would welcome the opportunity to take on further government contracts in the future.

1. Is a catering restaurant or café provided on the premises?
a) At this time only at the Community Safety Hub (CSH)
2. What are the addresses of the buildings in which the restaurants or cafés are located?
a) Community Safety Hub,
Cleveland Community Safety Hub, 1 Cliffland Way, Hemlington, MIDDLESBROUGH TS8 9GL
3. Who is the current catering incumbent of the catering contract?
a) Café 54 - Gareth Dance
4. What is the catering value? (Or is it nil subsidy?) Are the catering facilities shared with other departments?
a) Nil Subsidies
5. When is the catering service contract due for re-tender?
a) July 2022
6. How will it be re-tendered?
a) EU Supply
7. Is the contract part of a PFI?
a) No
8. Is it part of an FM contract? (and if so, what services are also included in the contract?) Who provides the other soft FM services?
a) No
9. Who will be the main person leading on the tender during the formal tender process?
a) Procurement
10. When will the tender notice be issued?
a) 2022
11. Where will the tender notice be issued?
a) EU Supply
12. When is the tender due for release?
2022
13. Is it on CCS framework?
a) No
14. Who in the department is responsible for the management of the contract?
a) Estates
15. How many people are there on site per day?
a) 3 Staff within Café 54

Please note any statistical data supplied in relation to Freedom of Information requests is a snapshot of data held at the time the request was received by the Freedom of Information office and is subject to constant change/updates.

The Cleveland Police response to your request is unique and it should be noted that Police Forces do not use generic systems or identical procedures to capture and record data therefore responses from Cleveland Police should not be used as a comparison with any other force response you receive.

If you are not satisfied with this response or any actions taken in dealing with your request you have the right to request an independent internal review of your case under our review procedure. The APP College of Policing guidance states that a request for internal review should be made within 20 working days of the date on this response or 40 working days if extenuating circumstances to account for the delay can be evidenced.

If we can be of any further assistance please do not hesitate to contact this office.

Yours sincerely,

Ms E McGuigan
Freedom of Information Decision Maker
Directorate of Standards and Ethics
Cleveland Community Safety Hub | 1 Cliffland Way | Hemlington | TS8 9GL
E-mail: [Cleveland Police request email]

Website | Facebook | Twitter | Instagram | LinkedIn

       
Public Service | Transparency | Impartiality | Integrity

Please do not use social media or email to report crime as we do not monitor these accounts 24/7. Dial 999 in an emergency or visit the contact us section of our website for all reporting options.

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Dear Cleveland Constabulary,

Thank you for the prompt response. Please let me re-iterate a phew questions in particular as I feel I may have been miss-understand. - Please see the re-phrased questions below the original answers below.

3. Who is the current catering incumbent of the catering contract?
a) Café 54 - Gareth Dance
- What catering supplier currently holds the contract and provides the catering/hospitality services for the Cleveland Police?

4. What is the catering value? (Or is it nil subsidy?) Are the catering facilities shared with other departments?
a) Nil Subsidies
- Are the catering facilities also shared with other departments?

8. Is it part of an FM contract? (and if so, what services are also included in the contract?) Who provides the other soft FM services?
a) No
- If it is not part of a 'Facilities Management' contract who provides the other soft FM services?

9. Who will be the main person leading on the tender during the formal tender process?
a) Procurement
- Who will be the main person within the department leading on the formal tender process?

14. Who in the department is responsible for the management of the contract?
a) Estates
- Previously in question 9, you stated "Procurement" as the lead on the formal tender process. What particular person in the department is responsible for the management of the contract?

15. How many people are there on-site per day?
a) 3 Staff within Café 54
- How many people (personnel) are on-site at any one time?

Yours sincerely,
Edward McMenamin

Freedom of Information, Cleveland Police

Dear Mr McMenamin,

Enquiry Ref: 11563/2019

I write in connection with your e-mail of 21st January 2020 in response to our answer of your Freedom of Information request. We have again contacted the Head of Procurement and Fleet and they have provided some more information which is detailed below in bold. You should also be aware that information regarding contracts is available via the ‘Blue Light’ emergency services tendering site.
You wrote;
Thank you for the prompt response. Please let me re-iterate a phew questions in particular as I feel I may have been miss-understand. - Please see the re-phrased questions below the original answers below.
3. Who is the current catering incumbent of the catering contract?
a) Café 54 - Gareth Dance
- What catering supplier currently holds the contract and provides the catering/hospitality services for the Cleveland Police?
a) ‘Café 54’ – run by Rowland Cooper trading as Gareth Dance. Café 54 provides Cleveland Police with catering and canteen facilities at the CSH, Café 54 also provide hospitality and operational feeding to the rest of the force.

4. What is the catering value? (Or is it nil subsidy?) Are the catering facilities shared with other departments?
a) Nil Subsidies
- Are the catering facilities also shared with other departments?
a) The response from the Head of Procurement and Fleet is that they are unsure of what is being asked however they have stated that this is a PCC contract not a collaborative contract, it is shared across all departments in the Force and the Café is also open to the general public.

8. Is it part of an FM contract? (and if so, what services are also included in the contract?) Who provides the other soft FM services?
a) No
- If it is not part of a 'Facilities Management' contract who provides the other soft FM services?
a) Café 54 is a café, providing hospitality and operational feeding as part of the catering contract.

9. Who will be the main person leading on the tender during the formal tender process?
a) Procurement
- Who will be the main person within the department leading on the formal tender process?
a) This will be decided at the point of re-tender
14. Who in the department is responsible for the management of the contract?
a) Estates
- Previously in question 9, you stated "Procurement" as the lead on the formal tender process. What particular person in the department is responsible for the management of the contract?
a) This will be decided at the point of re-tender
15. How many people are there on-site per day?
a) 3 Staff within Café 54
- How many people (personnel) are on-site at any one time?
a) In relation to the Café we are unable to provide a definitive answer as this varies per day and at different times of the day and will depend upon several factors including sickness, holidays etc.
With regards to Police Officers and staff at the CSH building we are unable to provide a figure as it will change constantly, personnel may attend and then leave and not return that day, that is they may have a base at the CSH but work elsewhere within the Cleveland Police Estate or any officer or staff from within Cleveland Police may attend and use the ‘Hot Desk’ facilities at the CSH.
The Cleveland Police response to your request is unique and it should be noted that Police Forces do not use generic systems or identical procedures to capture and record data therefore responses from Cleveland Police should not be used as a comparison with any other force response you receive.

If you are not satisfied with this response or any actions taken in dealing with your request you have the right to request an independent internal review of your case under our review procedure. The APP College of Policing guidance states that a request for internal review should be made within 20 working days of the date on this response or 40 working days if extenuating circumstances to account for the delay can be evidenced.

If we can be of any further assistance please do not hesitate to contact this office.

Yours sincerely,

Ms E McGuigan
Freedom of Information Decision Maker
Directorate of Standards and Ethics
Cleveland Community Safety Hub | 1 Cliffland Way | Hemlington | TS8 9GL
E-mail: [Cleveland Police request email]

Website | Facebook | Twitter | Instagram | LinkedIn

       
Public Service | Transparency | Impartiality | Integrity

Please do not use social media or email to report crime as we do not monitor these accounts 24/7. Dial 999 in an emergency or visit the contact us section of our website for all reporting options.

show quoted sections