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Council Corporate Information Governance Team.  We confirm that we have
received your correspondence.

 

If you have submitted a Freedom of Information or Environmental
Information Regulation request – we will respond to your request in
accordance with the appropriate legislation (20 working days). 

 

If we require further information from you before we process your request,
we will contact you directly to ask for this. 

 

City of Bradford Metropolitan District Council is registered with the
Information Commissioners Office (ICO) under the provisions of the Data
Protection Act 2018.  If you would like further information please click
on the following link: [1]Privacy notice | Bradford Council

                                              

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Dear Mr Gomes

 

I refer to your request dated 19 February 2024 under the Freedom of
Information Act asking to supply the following information:

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.

Processing of Co-mingled Dry Mixed Recycling (DMR):
[1]https://www.contractsfinder.service.gov....

The details we require are:
1 - What are the contractual performance KPI's for this contract?

Response – Please see attached.

2 - Current annual volume in tonnes?

Response – Circa 40,000 tonnes

3 - How the material is presented?

Response – Comingled

4 - Suppliers who applied for inclusion on each framework/contract and
were successful & not successful at the PQQ & ITT stages

Response – The Council holds this information and is disclosing the name
of the supplier who applied for inclusion on the contract who was
successful at the ITT stage as follows.

 

The successful bidder following ITT was Associated Waste Management Ltd.

 

However, the Council is withholding the names of suppliers who applied for
inclusion on each framework/contract and were not successful at the (PQQ
&) ITT stages under Section 43(2) of the Freedom of Information Act 2000,
which allows public bodies to withhold information which is likely to
prejudice the Council’s or third parties’ commercial interests. The
tenders were established through a competitive tendering process and the
Council considers disclosure of the names of the suppliers who were
not successful would be likely to adversely affect these third parties’
positions in a competitive business environment.  It is likely that
unsuccessful bidders would suffer reputational damage if the information
was disclosed to the public at large and their competitive position in
their respective market would be adversely affected. In conjunction with
media reporting, customer and investor confidence in their operations
could decline.

 

I have considered the public interest in disclosing information in
response to this request, which includes the fact that this would aid
openness and transparency. However, although there is a public interest in
facilitating accountability and transparency in how public contracts are
awarded and public funds are spent generally, there is an overriding
public interest in ensuring that commercial and financial interests of
third party suppliers are not disclosed to competitors, as disclosure of
their names as unsuccessful bidders into the public domain in conjunction
with other information already available could materially prejudice the
third parties’ commercial and financial interests. The Council takes the
view that there is an inherent public interest in the maintenance of the
exemption, and of generally upholding third parties’ expectations that
this commercially sensitive information will be protected from disclosure
when they engage in public authority tenders thereby avoiding reputational
damage.  The Council does not view it is in the public interest to
discourage prospective tenderers from tendering for its public sector
contracts, for fear of disclosure of their commercially sensitive
information to competitors. If it were to do so, the Council has concerns
that this would adversely affect both the quality of tenders for its
contracts, and the Council’s ability to negotiate them effectively. The
Council believes that it is important to maintain a competitive market and
keep driving competition as this benefits both public authorities and
consumers and this could be adversely affected by disclosure of the
providers’ commercial information. If this information is disclosed it is
likely to undermine the Council’s relationships with its third party
providers and risk a shortage of providers in the district and ultimately
drive up costs. This would have a detrimental impact on the public purse
which would not be in the public interest. Also general information on the
successful suppliers is being disclosed and has been published in the
public domain.  Having weighed the opposing public interest arguments I
have concluded that the public interest in maintaining the exemption
outweighs the public interest in disclosing the information.

 

5 - Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

Response – £408,448.41

6 - Start date & duration of framework/contract?

Response – 1 July 2023 – 30 June 2026

 
7 - Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

Response – Please see attached.

8 - Is there an extension clause in the framework(s)/contract(s) and, if
so, the duration of the extension?

Response – 2 years to 2028

9 - Has a decision been made yet on whether the framework(s)/contract(s)
are being either extended or renewed?

Response – Not yet

10 - Who is the senior officer (outside of procurement) responsible for
this contract?

Response - Steve Morris – Compliance & Data Manager

 

In accordance with the Freedom of Information Act, if you are not
satisfied with the reply to your request you can ask for an internal
review.

 

A request for an internal review must be submitted within 40 working days
in writing to the Corporate Information Governance Team, City of Bradford
Metropolitan District Council, City Hall, Centenary Square, Bradford, BD1
1HY or by emailing [2][Bradford City Council request email].

 

If you are still not satisfied with the outcome of the internal review you
have the right of appeal to the Information Commissioner who can be
contacted at:

 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF. Tel: 0303 123 1113 URL: [3]www.ico.org.uk.

 

City of Bradford Metropolitan District Council is registered with the
Information Commissioners Office (ICO) under the provisions of the Data
Protection Act 2018. The Council takes its responsibilities under the Act
very seriously. 

 

To find out more on how we handle your information, please click on the
following link: [4]https://www.bradford.gov.uk/privacy-notice

 

Regards

 

Siama Kausar

Information Governance Officer

Finance, IT & Procurement Service

Telephone Number: 01274 434506

 

City of Bradford Metropolitan District Council

Department of Corporate Resources

City Hall, Centenary Square, Bradford, BD1 1HY

 

This email, and any attachments, may contain Protected or Restricted
information and is intended solely for the individual to whom it is
addressed. It may contain sensitive or protectively marked material and
should be handled accordingly. If this email has been misdirected, please
notify the author immediately. If you are not the intended recipient you
must not disclose, distribute, copy, print or rely on any of the
information contained in it or attached, and all copies must be deleted
immediately. Whilst we take reasonable steps to try to identify any
software viruses, any attachments to this email may nevertheless contain
viruses which our anti-virus software has failed to identify. You should
therefore carry out your own anti-virus checks before opening any
documents. Bradford Council will not accept any liability for damage
caused by computer viruses emanating from any attachment or other document
supplied with this email. Emails may be subject to recording and/or
monitoring in accordance with relevant legislation.

 

 

 

-------------------------------------------------------------------------

 

From: Mario gomes <[FOI #1089338 email]>

To: Freedom of Information <[email address]>

Date: 19/02/2024 12:47:19

Subject: Freedom of Information request - Freedom of info request for
cardboard and paper recycling

 

CAUTION: This email has originated from outside Bradford Council. 

Do not click links or open attachments unless you recognise the sender and
know the content is safe.

 

 

Dear FOI Team,

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.

 

Processing of Co-mingled Dry Mixed Recycling (DMR):

https://www.contractsfinder.service.gov....

 

The details we require are:

?       What are the contractual performance KPI's for this contract?

?       Current annual volume in tonnes?

?       How the material is presented?

?       Suppliers who applied for inclusion on each framework/contract and
were successful & not successful at the PQQ & ITT stages

?       Actual spend on this contract/framework (and any sub lots), from
the start of the contract to the current date

?       Start date & duration of framework/contract?

?       Could you please provide a copy of the service/product
specification given to all bidders for when this contract was last
advertised?

?       Is there an extension clause in the framework(s)/contract(s) and,
if so, the duration of the extension?

?       Has a decision been made yet on whether the
framework(s)/contract(s) are being either extended or renewed?

?       Who is the senior officer (outside of procurement) responsible for
this contract?

 

Thank you for your help.

 

Yours sincerely

 

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Please use this email address for all replies to this request:

[FOI #1089338 email]

 

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be delayed.

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

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References

Visible links
1. https://www.contractsfinder.service.gov....
2. mailto:[bradford%20city%20council%20request%20email]
3. http://www.ico.org.uk/
4. https://www.bradford.gov.uk/privacy-notice