Freedom of info request for cardboard and paper recycling

Shawn Edwards made this Freedom of Information request to Stoke on Trent City Council Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Mixed Paper Collection - HDG/2023/423*:
https://www.contractsfinder.service.gov....

The details we require are:
• What are the contractual performance KPI's for this contract?
• Current annual volume in tonnes?
• How the material is presented?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

Stoke on Trent City Council

1 Attachment

Dear Mr Edwards,

 

Your request for information ref: SOT-126219

 

Thank you for your request for information about cardboard and paper
recycling.  Your request was received by the Information Rights Team on 13
February 2024.  This is being dealt with under the terms of the
appropriate Information Rights legislation.

 

In some circumstances we may charge for information.  If there is a charge
we will let you know, as you will be required to pay this before we deal
with your request.

 

Some information does not have to be released under this legislation.  We
will check the information you have asked for and send you as much as
possible.  If another person or organisation is named in the information,
we may have to ask their opinion before we decide what we can give you.

 

You should expect to receive a response to your request on or before 12
March 2024 in line with the legislation's 20 working day statutory
deadline.

 

For your information we may publish the response to your request on our
City Council's website, which can be found at the following address:
[1]www.stoke.gov.uk.

 

If you have any queries about this email please do not hesitate to contact
us.

 

You can find details of how we handle your personal information by
visiting [2]www.stoke.gov.uk/dataprotection

 

Yours sincerely

 

Information Rights Team

 

Information Rights

Floor 4 Civic Centre Glebe Street

Stoke-on-Trent ST4 1HH

City of Stoke-on-Trent 

e [3][Stoke on Trent City Council request email]

 

This message and any attachments are intended for the sole use of the
addressee and may contain information which is privileged, confidential or
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References

Visible links
1. http://www.stoke.gov.uk/
2. http://www.stoke.gov.uk/dataprotection
3. mailto:[Stoke on Trent City Council request email]

FOI, Stoke on Trent City Council

2 Attachments

Dear Mr Edwards

 

Your request for information ref. SOT-126219 about cardboard and paper
recycling

 

We have now considered your request and a copy of the information is
attached and below.

 

Please note that some of the information is exempt under Section 43 of the
Act and cannot be provided.

 

Section 43(2) (commercial interests) allows a public authority to withhold
information if its release would prejudice the commercial interests of any
individual, including the public authority that holds it.  This exemption
has been applied to your request for the names of unsuccessful bidders at
the PQQ and ITT stages of the process.  This is because the local
authority considers that to release the names of these companies into the
public domain could have a negative impact on the views of those who may
wish to engage their services.  The local authority also considers that
the release of the names would damage the element of trust which has to
exist between the companies and the local authority when going through the
bidding process.  The local authority does not consider that the public
interest is served in releasing information which could hinder any
individual’s ability to compete in their specific market place, and also
hinder the local authority’s ability to achieve best value for the public
purse when tendering for the services it provides.

 

The information supplied may be used for domestic or journalistic
purposes.  Its use for commercial gain including issuing to the public,
social media or computer blogs may be subject to the issue of a licence
under the Reuse of Public Sector Information Regulations 2015. 

 

What are the contractual performance KPIs for this contract?

 

Response: Please refer to the attached Service Specification detailing the
Councils contractual requirements.

 

Current annual volume in tonnes?

 

Response: 2022/23 - 468t

 

How the material is presented?

 

Response: Please refer to the attached Service Specification under Item
2.1.

 

Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages.

 

Response: Saica Natur were the successful bidder following the ITT stage.

 

Actual spend on this contract/framework (and any sub lots), from the start
of the contract to the current date.

 

Response: Zero spend, income received including transport and processing
costs.

 

Start date & duration of framework/contract?

 

Response: 1^st August 2023 – initial 2 year term

 

Could you please provide a copy of the service/product specification given
to all bidders for when this contract was last advertised?

 

Response: Attached.

 

Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

 

Response: Option of 2 x 1 year extensions.

 

Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

 

Response: No.

 

Who is the senior officer (outside of procurement) responsible for this
contract?

 

Response: Sarah Staton, Waste Contracts and Compliance Officer.

 

 

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to: The Information Rights Manager, Information Rights
Team, Stoke-on-Trent City Council, Floor 4, Civic Centre, Glebe Street,
ST4 1HH, or email [1][Stoke on Trent City Council request email].
 

A request for an internal review must be submitted within 40 working days
from the date the council issued you with an initial response. 
Unfortunately, after this time we are not obliged to conduct a review and
you may then contact the Information Commissioner’s Office.

 

If, after contacting us, you are not content with the outcome, you may ask
the Information Commissioner for a decision.  Before doing this, please
see the following link for guidance from the Information Commissioner
relating to how to use your information rights responsibly and
effectively, to enable you to gain the best outcome from the process
- [2]http://ico.org.uk/for_the_public.

 

Generally, the Information Commissioner cannot make a decision unless you
have already used our internal review procedure. The Information
Commissioner can be contacted at: The Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, tel: 0303 123
1113 or you can visit their website
at [3]https://ico.org.uk/make-a-complaint/

 

You can find details of how we handle your personal information by
visiting [4]www.stoke.gov.uk/dataprotection

Yours sincerely

 

Information Rights Team

 

Information Rights

City of Stoke-on-Trent

Floor 4 Civic Centre Glebe Street Stoke-on-Trent ST4 1HH

E: [5][Stoke on Trent City Council request email]

 

 

Request

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.

 

Mixed Paper Collection - HDG/2023/423*:

[6]https://www.contractsfinder.service.gov....

 

The details we require are:

•What are the contractual performance KPI's for this contract?

•Current annual volume in tonnes?

•How the material is presented?

•Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages

•Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

•Start date & duration of framework/contract?

•Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

•Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

•Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

•Who is the senior officer (outside of procurement) responsible for this
contract?

 

 

 

 

This message and any attachments are intended for the sole use of the
addressee and may contain information which is privileged, confidential or
classified up to OFFICIAL-SENSITIVE and it must be handled accordingly.
Unless you are the named addressee (or authorised to receive it for the
addressee) you may not copy or use this email or disclose it to anyone
else. If you have received this transmission in error please notify the
sender immediately.

The views and opinions given may not reflect those of the City Council.
Unless this message states it, nothing in its contents should be taken as
an offer or acceptance, forming any contractual obligations.

We accept no liability for any damages, loss or costs resulting from any
reliance placed on the contents of this message.

All email traffic, whether sent via public or private networks, is subject
to appropriate recording and monitoring in accordance with relevant
legislation. We monitor and store email messages and in some cases we are
required by law to disclose details of them.

 Although we have taken every reasonable anti-virus measure, we give no
warranty that this e-mail, or any attachment, is virus free and we
recommend that you scan any attachments for malware and check any links
before opening.

 To find out more about how we use your personal data visit
stoke.gov.uk/dataprotection.

References

Visible links
1. mailto:[Stoke on Trent City Council request email]
2. http://ico.org.uk/for_the_public
3. https://ico.org.uk/make-a-complaint/
4. http://www.stoke.gov.uk/dataprotection
5. mailto:[Stoke on Trent City Council request email]
6. https://www.contractsfinder.service.gov....