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Our ref: 1774

Dear Mr Macleod

Freedom of Information (Scotland) Act 2002 - Acknowledgement of Request

Subject: Free Masonary

Thank you for your request for information which was received on 04/11/2013. Your request is being dealt with under the Freedom of Information (Scotland) Act 2002.

To promote transparency and accountability, please note it is the Council’s policy to publish all request details and responses made under freedom of information legislation. This information will be made available through the Council’s website and will not include your personal details.

You will receive the information requested within 20 working days unless the Council does not hold the information, or there is a reason for it to be withheld. We will write to you in any event.

In some circumstances a fee may be payable and if that is the case we will let you know. A fees notice will be issued to you. If you agree to pay the fee an invoice will be sent to you and the information will be provided.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then please let me know.

If you have any queries or concerns, do not hesitate to get in touch. Please remember to quote the above reference number in any future communications.

Your right to seek a review

If you are unhappy with the way we have dealt with your request, you can ask us to review our actions and decisions by writing to the the Head of Legal Risk and Compliance, The City of Edinburgh Council, Waverley Court Business Centre 2:1, 4, East Market Street, Edinburgh, EH8 8BG or email: legal.[Edinburgh City Council request email]

Please note that your request must be in a recordable format (email, letter, audio tape etc.), and that you have 40 working days upon receipt of this letter to ask for a review. You will receive a full response to your review request within 20 working days of its receipt. Please remember to quote the above reference number in any future communications.

If you are not content with the outcome of the review, you can ask the Scottish Information Commissioner to review our decision. You must submit your complaint to the Commissioner within 6 months of receiving our review response. The Commissioner can be contacted at:

The Office of the Scottish Information Commissioner
Kinburn Castle
Doubledykes Road
St Andrews
Fife
KY16 9DS
Telephone: 01334 464610
Fax: 01334 464611
Website www.itspublicknowledge.info
E-mail: [email address]

Further information about your rights and accessing information is available on our website at: www.edinburgh.gov.uk

Yours sincerely,

Records & Information Compliance Unit

Records & Information Compliance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk

Mr Donald Macleod

 

[1][FOI #183340 email]

 

Our ref: 1774

 

 

Dear Mr Macleod

 

Freedom of Information (Scotland) Act 2002 - Partial Release of
Information

 

Subject: Free Masonry

 

Thank you for your request for information which has been dealt with under
the terms of the Freedom of Information (Scotland) Act 2002.
Unfortunately, the Council is able to meet only part of your request; this
information is released to you now in the format requested.

 

Your request:

 

"I note that the Lord Provost attended an International Conference on Free
Masonry.

 

Please advise whether he is a mason and therefore ought to have declared
this interest."

 

The Council does not hold this information in a recorded format. Please
note that this letter constitutes a formal refusal notice under Section 17
of the Freedom of Information (Scotland) Act 2002.

 

Although this information is not recorded, the Lord Provost has confirmed
that he is not a mason.

 

You then asked:

 

"Please provide e-mail correspondence from the Lord Provost in respect of
his attendance, garnering support and approval to attend this forum."

 

The attached Committee Reports and Minutes demonstrate the approval
process for the attendance of the Lord Provost at the International
Conference on the History of Freemasonry on 24-26 May 2013. These
Committee Reports and Minutes are available to view on our website:
[2]www.edinburgh.gov.uk/cpol

 

Despite formal approval, the Lord Provost did not actually attend the
conference as a delegate due to other commitments. However, in line with
his civic duties, the Lord Provost did present the opening speech at the
conference as representative of the City of Edinburgh, the host city.
Please find attached correspondence detailing this course of events.

 

Information within this correspondence is being withheld. Under the terms
of the Act, a request for information can be refused where one or more
exemptions listed in the legislation apply. In this instance, the Council
is applying the following exemption to the information that you have
requested: Section 38(2) - Personal Data.

 

Personal data means data which relate to a living individual who can be
identified from those data. We consider that the release of this
information would breach the first data protection principle, that of fair
processing, as it would not be fair, or expected, for the personal data of
these individuals to be released into the public domain.

 

Please note that this letter constitutes a formal refusal notice related
to this part of your request under section 16 of the Freedom of
Information (Scotland) Act 2002.

 

To promote transparency and accountability, please note it is the
Council’s policy to publish all request details and responses made under
freedom of information legislation. This information will be made
available through the Council’s website and will not include your personal
details.

 

Your right to seek a review

 

I appreciate that our decision may disappoint you and I am sorry that we
have not been able to release all the information you requested on this
occasion. If you are unhappy with the way we have dealt with your request,
you can ask us to review our actions and decisions by writing to the Head
of Legal Risk and Compliance, The City of Edinburgh Council, Waverley
Court Business Centre 2:1, 4, East Market Street, Edinburgh, EH8 8BG or
email: [3]legal.[Edinburgh City Council request email]

 

Please note that your request must be in a recordable format (email,
letter, audio tape etc.), and that you have 40 working days upon receipt
of this letter to ask for a review. You will receive a full response to
your review request within 20 working days of its receipt. Please remember
to quote the above reference number above in any future communications.

 

If you are not content with the outcome of the review, you can ask the
Scottish Information Commissioner to review our decision. You must submit
your complaint to the Commissioner within 6 months of receiving our review
response. The Commissioner can be contacted at:

 

The Office of the Scottish Information Commissioner

Kinburn Castle

Doubledykes Road

St Andrews

Fife

KY16 9DS

Telephone: 01334 464610

Fax: 01334 464611

Website [4]www.itspublicknowledge.info

E-mail: [5][email address]

 

Yours sincerely,

 

 

 

Iain Burden

Information Compliance Officer

 

Records & Information Compliance Unit

Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340

[6][Edinburgh City Council request email] [7]www.edinburgh.gov.uk

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References

Visible links
1. mailto:[FOI #183340 email]
2. http://www.edinburgh.gov.uk/cpol
3. mailto:legal.[Edinburgh City Council request email]
4. http://www.itspublicknowledge.info/
5. mailto:[email address]
6. mailto:[Edinburgh City Council request email]
7. http://www.edinburgh.gov.uk/