Dear Emily,    

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for your request for information which was received on 19 May
2022.

 

I can confirm that we are dealing with your request under the Freedom of
Information Act 2000 and as required by the legislation, we aim to answer
your request within 20 working days following the date we received it. If
for any reason we are unable to meet this deadline we will keep you fully
informed of the reasons for this.

 

It’s possible we'll take more than 20 working days to supply information
under the Freedom of Information Act. The Information Commissioner
recognises that longer time may be needed when emergency staff have to
prioritise other work to keep front line services running during the
pandemic. However, we will endeavour to keep you updated and thank you for
your patience and understanding at this time.

 

If you have any queries about this, please contact me via the details
provided.

 

Yours sincerely,

 

Wendy Richmond (Mrs)
Information Governance Officer    
[1]Description:
Description: Description: t. 01392 87 2220  f. 01392 872300 w.
DSFRS-FULL-COLOUR-BADGE_RGB [2]www.dsfire.gov.uk
[3]@DSFireUpdates [4]Facebook [5]Think
Sprinkler
Devon & Somerset Fire & Rescue Service, HQ,
  The Knowle, Clyst St George, Exeter. EX3 0NW

 

 

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Dear Emily,                      

                                 

FREEDOM OF INFORMATION (FOI) ACT 2000

 

I write in response to your request for information, received and
acknowledged on 19 May 2022.

 

Decision

The information you have requested is held by the Devon & Somerset Fire &
Rescue Service (DSFRS).

 

Please find below the detail of the information you have requested along
with our response.

 

Request and Response

Framework Agreement for UK Fire and Rescue Emergency Response Vehicles
(Pumping Appliances, Aerial Appliances and Special Vehicles):

 

[1]https://www.contractsfinder.service.gov....

 

• What are the contractual performance KPI's for this contract? The KPI’s
are provided within Appendix 1 of the attached document named ‘DS183-15
Framework Agreement T’s and C’s - Schedule 2 Service Level Schedule’.

 

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages. The successful
suppliers are named within the Contracts Finder notice that is referred to
within the FOI request. We are not able to share the names of suppliers
who bid and were not successful due to the application of the FOI
exemption, Section 43 Commercial Interests. We believe release of this may
harm their future ability to obtain business, either from us or elsewhere
and may harm us in that they might not want to tender to engage with us in
the future.

 

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date £166,608,649

 

• Start date & duration of framework/contract? The Framework Agreement
commenced on 27 March 2017. For Lots 5a, 5b and 10 the duration is 6
years, due to expire on 26 March 2023. All other Lots had an original term
of four years (until 26 March 2021), but this has been extended to 26 ^
June 2022. The replacement Framework Agreement went live on 1 April 2022.

 

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised? Yes,
these are attached as four documents – ITT Section 3, Schedules 1, 2, 3
and 4.

 

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

Yes, the extension clauses are:

 

1.7.1.1 The Authority proposes to enter into the Framework Agreement for
different periods for the multiple and single supplier lots:

 

• Multiple supplier lots - A period of four years with the Framework
Contractors. The Authority may extend the Framework Agreement for a
further period or periods not exceeding eight years in total. It is
anticipated that any extensions would be in 24-month periods.

 

• Single supplier lots – A period of six years with the Framework
Contractor/s, with no extensions.

 

1.7.1.3 The extension of the Framework Agreement (for the multiple
supplier lots) beyond four years shall be at the Authority’s discretion.
Justification for extension would need to meet the following criteria:

 

• The Framework Agreement still meets the requirements of the
Contracting Authorities, and

 

• The Framework Agreement is not acting as a barrier to any new
suppliers in the market, or any who were not successful in winning a
place on the Framework Agreement

 

This information was also contained within the OJEU Contract Notice:
[2]https://ted.europa.eu/udl?uri=TED:NOTICE...

 

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?
Yes. For the multiple supplier lots (all lots with the exception of Lot
5a, 5b and 10) the Framework Agreement has been extended until 26 June
2022. No extensions to Lots 5a, 5b or 10 were allowed for in the
procurement and will not be extended beyond 26 ^ March 2023. The
replacement Framework Agreement went live on 1 April 2022. The award
notice for this can be viewed via this link -
[3]https://www.contractsfinder.service.gov....

 

• Who is the senior officer (outside of procurement) responsible for this
contract?
Stuart Errington, CFO at County Durham and Darlington Fire and Rescue
Service.

 

Review

You have the right to ask us to review this decision within 40 working
days. If you wish to do this, please set out your grounds for review in
writing to the Information Compliance Officer at the Service Headquarters
address or e-mail [4][Devon and Somerset Fire and Rescue Service request email].

 

Appeals

If you are still dissatisfied after a Service review you have the right to
appeal to the Information Commissioner at the Information Commissioner’s
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. During
the pandemic however, you may wish to apply direct via
[5]http://ico.org.uk/concerns

 

Yours sincerely,

 

Wendy Richmond (Mrs)
Information Governance Officer    
[6]Description:
Description: Description: t. 01392 87 2220  f. 01392 872300 w.
DSFRS-FULL-COLOUR-BADGE_RGB [7]www.dsfire.gov.uk
[8]@DSFireUpdates [9]Facebook [10]Think
Sprinkler
Devon & Somerset Fire & Rescue Service, HQ,
  The Knowle, Clyst St George, Exeter. EX3 0NW

 

From: Freedom Of Information <[email address]>
Sent: 19 May 2022 16:31
To: Emily Blunt <[FOI #863142 email]>
Subject: RE: Freedom of Information request - Framework Agreement for UK
Fire and Rescue Emergency Response Vehicles

 

Dear Emily,    

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for your request for information which was received on 19 May
2022.

 

I can confirm that we are dealing with your request under the Freedom of
Information Act 2000 and as required by the legislation, we aim to answer
your request within 20 working days following the date we received it. If
for any reason we are unable to meet this deadline we will keep you fully
informed of the reasons for this.

 

It’s possible we'll take more than 20 working days to supply information
under the Freedom of Information Act. The Information Commissioner
recognises that longer time may be needed when emergency staff have to
prioritise other work to keep front line services running during the
pandemic. However, we will endeavour to keep you updated and thank you for
your patience and understanding at this time.

 

If you have any queries about this, please contact me via the details
provided.

 

Yours sincerely,

 

Wendy Richmond (Mrs)
Information Governance Officer    
[11]Description:
Description: Description: t. 01392 87 2220  f. 01392 872300 w.
DSFRS-FULL-COLOUR-BADGE_RGB [12]www.dsfire.gov.uk
[13]@DSFireUpdates [14]Facebook [15]Think
Sprinkler
Devon & Somerset Fire & Rescue Service, HQ,
  The Knowle, Clyst St George, Exeter. EX3 0NW

 

 

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