Force Executive Board Papers

Richard Taylor made this Freedom of Information request to Cambridgeshire Constabulary

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Waiting for an internal review by Cambridgeshire Constabulary of their handling of this request.

Dear Cambridgeshire Constabulary,

In relation to meetings of the Force Executive Board could you please release:

1. The agenda and minutes for meetings held since February 2012.

2. The papers, agenda and minutes for the latest meeting.

3. Dates, times and locations for any meetings already scheduled for the future.

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Richard Taylor left an annotation ()

This follows a previous request for older papers at:

http://www.whatdotheyknow.com/request/fo...

Cambridgeshire Constabulary

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0600/2012
We acknowledge receipt of your Freedom of Information (FOI) request which
was received by Cambridgeshire Constabulary on 08/11/2012

In relation to meetings of the Force Executive Board could you
    please release:
   
    1. The agenda and minutes for meetings held since February 2012.
   
    2. The papers, agenda and minutes for the latest meeting.
   
    3. Dates, times and locations for any meetings already scheduled
    for the future.

Your request will now be considered in accordance with the Freedom of
Information Act 2000.  You will receive a response within the statutory
timescale of twenty working days as defined by the Act. In some
circumstances, we may be unable to achieve this deadline. If this is the
case, you will be informed and given a revised time-scale at the earliest
opportunity.

If we require any further clarification regarding this request, you will
be notified.

We would advise you that the nature of certain requests may involve
payment of a fee.  If this is the case, you will be notified.

Should you have any further enquiries concerning this matter, please
telephone on 01480 456 111 asking for the Information Access Office or
email [Cambridgeshire Constabulary request email]

Regards

Francis

Francis Crawford
Information Access Office
Cambridgeshire Constabulary

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Cambridgeshire Constabulary

2 Attachments

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0600/2012

In reply to your request for information under the Freedom of Information
Act 2000, received on 8 November 2012 as follows:

In relation to meetings of the Force Executive Board could you please
release:

1. The agenda and minutes for meetings held since February 2012.

2. The papers, agenda and minutes for the latest meeting.

3. Dates, times and locations for any meetings already scheduled
for the future.

Request

The Freedom of Information Act 2000 (The Act) requires us to handle all
requests in a manner that is blind to the identity of the requestor. Any
information released in response to a request is regarded as being
published, and therefore in the public domain without caveat.

We have completed all searches within Cambridgeshire Constabulary and
hereby enclose your response.

Response

Your request for information has now been considered and I am not obliged
to supply the information you have requested due to exemptions provided by
the Act.

In respect of Section 1(1)(a) of the FOI Act I can confirm that
Cambridgeshire Constabulary do hold information relevant to all three of
your questions.

Section 17 of the Freedom of Information Act 2000 requires Cambridgeshire
Constabulary, when refusing to provide such information (because the
information is exempt) to provide you the applicant with a notice which:
(a) states that fact, (b) specifies the exemption in question and (c)
states (if that would not otherwise be apparent) why the exemption
applies.

The exemptions applicable to the information are:

Section 22 - Information Intended for Future Publication

Section 22 relates to information where the authority has made a decision
to publish the information but the date for publication has not been
reached.

This is a qualified class based exemption and as such I am required to
apply a public interest test.

Public Interest Test

This public interest test relates only to the publication of the Minutes
of these meetings since 4 September 2012, as the remainder of the
information has already been published and is in the public domain as part
of the constabulary's publication scheme. These can be located at:
[1]http://www.cambs-police.co.uk/about/foi/...

Factors Favouring Early Disclosure

There are no factors favouring early disclosure since the publication is
imminent and will provide the information requested.

Factors Favouring Non-Early Disclosure

The publication date is imminent and procedures are in place to ensure
publication is made.

To amend the publication strategy to bring the publication date forward
would involve unnecessary additional costs to the constabulary.

Balance Test

There being no arguments to the favour of early disclosure, the balance of
the arguments must fall toward maintaining the current strategy and
timetable for publication.

(See attached file: Exemptions new.nov-09.pdf)

In accordance with the Act, this letter represents a Refusal Notice for
this particular part of your request.

If you are unhappy with this response, please see the attachment below,
which sets out your rights to appeal.
(See attached file: Complaint Rights May-11.pdf)

Regards

David

David Price
Information Access Office
Cambridgeshire Constabulary

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References

Visible links
1. http://www.cambs-police.co.uk/about/foi/...

Richard Taylor left an annotation ()

Again the request appears to have prompted an update of the minutes and agendas published on the force website at:

http://www.cambs-police.co.uk/about/foi/...

The element of my request seeking the full papers for the latest meeting has been ignored.

Dear Cambridgeshire Constabulary,

I am writing to request an internal review of the handling of my Freedom of Information request relating to the March 2013 Force Executive Board meeting, your reference 0159/2013.

The particular aspects of the response I would like reviewed are:

1. The use of s22(1)(a) Information Intended for Future Publication to permit the withholding of the meeting papers, reports presentations etc, even though no future plans for proactive publication of this material have been described. The future publication plans referred to only relate to agendas and minutes.

2. I have never come across a situation where a board meeting's agenda is "ratified" at a subsequent meeting. I would like the review to consider if this bizarre practice is actually now force policy as described.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/fo...

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Richard Taylor left an annotation ()

The above message was accidentally posted on this thread; it should have appeared at

https://www.whatdotheyknow.com/request/m...