Force Executive Board - February 2013

Richard Taylor made this Freedom of Information request to Cambridgeshire Constabulary

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was refused by Cambridgeshire Constabulary.

Dear Cambridgeshire Constabulary,

Could you please release the agenda, reports, presentations made, and attendance list, relating to the Force Executive Board meeting held on the 5th of February 2013.

I stress that I am seeking all papers, not just the agenda and minutes.

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Cambridgeshire Constabulary

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0091/2013
We acknowledge receipt of your Freedom of Information (FOI) request which
was received by Cambridgeshire Constabulary on 06/02/2013

Your request will now be considered in accordance with the Freedom of
Information Act 2000.  You will receive a response within the statutory
timescale of twenty working days as defined by the Act. In some
circumstances, we may be unable to achieve this deadline. If this is the
case, you will be informed and given a revised time-scale at the earliest
opportunity.

If we require any further clarification regarding this request, you will
be notified.

We would advise you that the nature of certain requests may involve
payment of a fee.  If this is the case, you will be notified.

Should you have any further enquiries concerning this matter, please
telephone on 01480 456 111 asking for the Information Access Office or
email [Cambridgeshire Constabulary request email]

Regards

Julie Purse
Information Access Office
Cambridgeshire Constabulary

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Cambridgeshire Constabulary

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0091/2013

In reply to your request for information under the Freedom of Information
Act 2000, dated 5th February 2013 which asked for the following:

Could you please release the agenda, reports, presentations made, and
attendance list, relating to the Force Executive Board meeting held on the
5th of February 2013.

I stress that I am seeking all papers, not just the agenda and minutes.

This request is the fourth received from you in subsequent months and I
note that you have an appeal pending in relation to the request in
relation to the December FEB meeting. I am also aware that you have a
current request being dealt with in respect of the CCJB meetings and which
asks for the same basic format of publication.

Having assembled all the documents in relation to the FEB meetings since
November 2011, I am able to confirm that the information you require in
your requests is held by the constabulary and that there is a publication
strategy established in respect of the minutes and agendas for these
meetings. Therefore my intended response to you for those documents only
is likely to be that I will consider the public interest in bringing the
publication forward. IF the public interest test falls in favour of
maintaining the exemption then I will notify you when the papers are
published.

In respect of all other FEB papers, these will need to be individually
examined on a line by line basis to assess what can be released fully into
the public domain immediately and where this is not possible a full
assessment of the harm and public interest will need to be carried out.
This is an enormously time consuming exercise and I can advise that the
document previously released to you in response to an earlier request,
alone took more than 60 hours to assess: I cannot calculate what the
timescale will be for the whole process but would suggest it is likely to
be more than 250 hours. This is time which cannot be considered for cost
exemption purposes.

The exemptions which are likely to be used to redact information are
likely to be

s30 Investigations
s31 Law Enforcement
s38 Health and Safety
s40 Personal Information
s43 Commercial Interests

Without completing the assessment of the papers, I cannot advise further.

I can advise you that the current Cambridgeshire Constabulary Publication
Scheme is being formally reviewed by the relevant Business Managers and
the Information Access Office and these documents are contained within
that review. Once the new scheme is in place, documents such as these will
be routinely published in a suitable form at the appropriate time.

In the meantime, if there are documents which you would want to receive as
a matter of priority I would ask that you advise me of them and I will
endeavour to assess them and make them available as soon as possible. Also
if there are documents which you are happy to await until the full,
revised, publication strategy has been completed then it would assist me
in allocating my time to these tasks.

I can confirm that the January Agenda and Minutes are scheduled to be
published within the next few days and that the February minutes will be
published during the first two weeks of March. If you wish to use the
published minutes to select those papers which you require, this would
ensure openness and allow me to concentrate on a reduced number of
documents.

I would also advise that the PCC has an independent publication scheme
which will publish all documents relating to decisions made by the
Commissioner so some papers will also be captured by that process: this
will not include operational papers which must be requested from the
constabulary.

If you wish to discuss any aspect of these requests, please contact this
office on 01487 772036.

Please advise how you wish me to proceed. The outcome of your appeal will
be notified to you when the Panel conclude their deliberations.

Regards

David

David Price
Information Access Office
Cambridgeshire Constabulary

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Cambridgeshire Constabulary

1 Attachment

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NOs: 0669/2012, 0060/2013 and
0091/2013

I write in connection with your requests for information which have been
received and acknowledged by Cambridgeshire Constabulary. I also refer you
to the response to your appeal in respect of 0669/2012 by the Chair of the
Appeal Panel dated 14th February 2013.

I regret to inform you that Cambridgeshire Constabulary have not been able
to complete its response to your requests by the date originally stated.

The FOI Act obliges us to respond to requests promptly and in any case no
later than 20 working days after receiving your request. We must consider
firstly whether we can comply with Section 1 (1)(a) of the Act, which is
our duty to confirm or deny whether the information requested is held and
secondly we must comply with section 1(1)(b), which is the provision of
such information. However, when a qualified exemption applies either to
the confirmation or denial or the information provision and a public
interest test is engaged, the Act allows the time for response to be
longer than 20 working days, if the balance of such public interest is
undermined.

In this case we have not yet reached a decision on where the balance of
the public interest lies in respect of either of the above obligations. We
estimate that it will take an additional 20 working days to take a
decision on where this balance lies. Therefore, we plan to let you have a
response by 15th March 2013 . If it appears that it will take longer than
this to reach a conclusion you will be kept informed.

These requests relate to the publication of the Agendas, Minutes and
Papers in respect of the FEB meetings held in December 2012, January and
February 2013.

The specific exemptions which are likely apply in relation to your
requests are:

s21 Information which is already in the public domain. Where minutes and
agendas are already in the public domain, they will be classed as exempt
by virtue of this absolute exemption.
s22 Where information has been scheduled for future disclosure, this will
be considered for exemption under this section of the Act. If this
exemption applies you will be notified when the documents are published.
s30 Information which exists as part of an ongoing or closed investigation
will be subject to this qualified exemption
s31 Information which may affect Law Enforcement capability through
release will be subject tothis qualified exemption.
s38 Any information which may endanger the physical or mental health of
any individual may be subject to this qualified, harm-based exemption.
s40 This exemption may apply to information which may breach any Principle
of the Data Protection Act should it be disclosed. In some instances this
exemption may require a public interest test.
s41 Any information which has been provided in confidence will be
considered for protection through this absolute exemption.
s42 Legal Professional Privilege. This qualified exemption may apply to
legal information in relation to ongoing proceedings.
s43 Information the disclosure of which constitutes a trade secret or
would adversely affect our financial interests may be exempted under this
section of the Act.

All the above are class-based exemptions except s31 and 38 which are
prejudice based.

I would advise the applicant that the Agenda and Minutes of all these
meetings is the subject of our Publication Scheme and will be published in
accordance with that schedule. Thus the Agenda and Minutes will be
published within one month of ratification by the Board, under normal
circumstances these are ratified at the next meeting of the Board.

Whilst the timescale of 15th March has been given, it is not considered to
be realistic due to the very large volume of redaction work which will
need to be completed in order to fullfil your request fully. A realistic
expectation would be in the order of 12 to 15 weeks. If you are able to
pare your request down into a smaller task, this would reduce this
timescale. Alternatively I would be content to provide a comprehensive
list of the documents for you to select those which are of immediate
interest to you.

The documents requested by 0669/2012 will be dealt with first and then in
chronological order unless you express a preference as to the order
received.

Once you confirm the documents required, we shall calculate the
disbursement costs which will apply and invoice accordingly. In view of
the nature of this request and the volume of documents required, please
also provide a postal address for correspondence.

If required, I am happy to discuss your requirements by telephone on 01487
772036 during office hours.

Your attention is drawn to the attached sheet which details your right of
complaint.

(See attached file: Complaint Rights May-11.pdf)

May I apologise for any inconvenience caused. Should you wish to discuss
this matter please write or contact the Information Access Office on
telephone number 01480 456 111 Ext 2036 quoting the reference number
above.

Yours sincerely

David

David Price
Information Access Office
Cambridgeshire Constabulary

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Richard Taylor left an annotation ()

The agenda and minutes for this meeting have now been published; linked from:

http://www.cambs-police.co.uk/about/foi/...

The minutes reveal, in section 8.1.2 that the Chief Constable is considering having staff working from home answering non-emergency calls to meet Police and Crime Commissioner Graham Bright's target of having all calls answered within thirty seconds:

"
The Chief Constable stated that significant further investment would be the only way to guarantee 100 % of all calls being answered within 30 seconds, however, a more realistic target would be to ‘aim’ to answer all calls within 30 seconds. There were some options which might be possible in the future e.g. by using call takers on zero hours contracts being able log on to the system from home to cover unexpected or peak demand. This area would be included as part of Prog. Metis which was looking as business transformation.
"

Richard Taylor left an annotation ()

The minutes reveal the Police and Crime Commissioner was absent from the meeting.