Dear Scottish Prison Service,

My FoI request is for the tender pack which would have been sent to
all businesses expressing interest in submitting a tender. This
would be likely to include:

* Invitation to Tender document
* Pre Qualification Questionaire
* Other information about the local authority requirements eg the
number
of schools involved
* Contract terms and condition

Yours faithfully,

Robin Hilton-Jones

*********************************************************************************
United Kingdom-Edinburgh: Miscellaneous food products

Threshold:
OJEU
Organisation:
Scottish Prison Service
Main activities:
Public Order and Safety
NUTS Code:
SCOTLAND (UKM)
Type:
Contract notice
CPV Code:
15800000 Miscellaneous food products
15811000 Bread products
15100000 Animal products, meat and meat products
15500000 Dairy products
15896000 Deep-frozen products
03221200 Fruit vegetables
15511000 Milk
15811100 Bread
15612500 Bakery products
15119000 Various meats
15110000 Meat
15112000 Poultry
03311000 Fish
15897200 Canned goods
15613310 Prepared breakfast cereals
03211300 Rice
15890000 Miscellaneous food products and dried goods
Market:
Supply contract
Award criteria:
The most economic tender
Published:
Wednesday, October 1, 2014
Deadline:
Monday, November 3, 2014 - 14:00
Tender ID:
2014/S 188-331384
Related Documents:
United Kingdom-Edinburgh: Bread products
Directive 2004/18/EC

Section I: Contracting authority

I.1) Name, addresses and contact point(s)
For the attention of:
Contact: PPSD
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
UNITED KINGDOM
Tel: +44 1312445707
Fax: +44 1312445705
Internet address(es):
General address of the contracting authority: http://www.sps.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.u...

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3) Main activity
Public order and safety

I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
01208 — Provision of food products to the Scottish Prison Service.

II.1.2) Type of contract and location of works, place of delivery or of performance
Supplies

Purchase

Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract

II.1.4) Information on framework agreement
Not provided

II.1.5) Short description of the contract or purchase(s)
The Provision of food products to the Scottish Prison Service will be split into the following Lots:

Lot 1 — Milk and dairy

Lot 2 — Frozen foods

Lot 3 — Bread and bakery

Lot 4 — Meat and poultry

Lot 5 — Pre-Packed food

Lot 6 — Fruit and vegetables

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.u...

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.u...

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6) Common procurement vocabulary (CPV)
15800000, 15811000, 15100000, 15500000, 15896000, 03221200

II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots
This contract is divided into lots: yes

Tenders may be submitted for one or more lots

II.1.9) Information about variants
Variants will be accepted: no

II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Please see attached ITT.

II.2.2) Information about options
Options: no

II.2.3) Information about renewals
This contract is subject to renewal: no

II.3) Duration of the contract or time limit for completion
Not provided

Information about lots

Lot No: 1
Lot title: Milk and dairy
1) Short description
The contract is for the supply of milk, eggs, yoghurt, cheese, butter etc.

2) Common procurement vocabulary (CPV)
15500000, 15511000

3) Quantity or scope
See attached ITT document.

4) Indication about different date for duration of contract or starting/completion
Not provided

5) Additional information about lots
Not provided

Lot No: 2
Lot title: Frozen foods
1) Short description
For the supply of the following types of frozen products — chips, bread, fish, ice cream, dairy products, meat, patisserie, potatoes, poultry, savoury pastie etc.

2) Common procurement vocabulary (CPV)
15896000

3) Quantity or scope
See attached ITT.

4) Indication about different date for duration of contract or starting/completion
Not provided

5) Additional information about lots
Not provided

Lot No: 3
Lot title: Bread & Bakery
1) Short description
The supply of bread items such as brown and white loaves, brown and white rolls and bakery items such as plain and fruit scones, snowballs, scotch pancakes, potatoes scones etc.

2) Common procurement vocabulary (CPV)
15811100, 15612500, 15811000

3) Quantity or scope
See attached ITT.

4) Indication about different date for duration of contract or starting/completion
Not provided

5) Additional information about lots
Not provided

Lot No: 4
Lot title: Meat and poultry
1) Short description
Supply of bacon, beef, burgers, cooked meats, halal meat, lamb, meat based bakery items, pork, poultry, fish, puddings, sausages, offal etc.

2) Common procurement vocabulary (CPV)
15119000, 15110000, 15112000, 03311000

3) Quantity or scope
Please see attached ITT.

4) Indication about different date for duration of contract or starting/completion
Not provided

5) Additional information about lots
Not provided

Lot No: 5
Lot title: Pre-packed food
1) Short description
The supply of pasta, rice, baked beans, flour, herbs, spices, tinned meats, tinned vegetables etc.

2) Common procurement vocabulary (CPV)
15897200, 15613310, 03211300, 15890000

3) Quantity or scope
Please see attached ITT.

4) Indication about different date for duration of contract or starting/completion
Not provided

5) Additional information about lots
Not provided

Lot No: 6
Lot title: Fruit & Vegetables
1) Short description
Provision of potatoes (baked and boilers), apples, onions, oranges, tomatoes, cucumber, lettuce, carrots etc.

2) Common procurement vocabulary (CPV)
03221200

3) Quantity or scope
Please see attached ITT.

4) Indication about different date for duration of contract or starting/completion
Not provided

5) Additional information about lots
Not provided

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
N/A

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not provided

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not provided

III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no

III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

See ITT documentation for all of the conditions.

III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

(1) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.

(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

III.2.4) Information about reserved contracts
Not provided

III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Not provided

III.3.2) Staff responsible for the execution of the service
Not provided

Section IV: Procedure

IV.1) Type of procedure
IV.1.1) Type of procedure
Open

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Not provided

IV.1.3) Reduction of the number of operators during the negotiation or dialogue
Not provided

IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction
An electronic auction will be used: no

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
01208

IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 73-125318 of 12.4.2014

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Not provided

IV.3.4) Time limit for receipt of tenders or requests to participate
3.11.2014 - 14:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
Not provided

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender
Not provided

IV.3.8) Conditions for opening of tenders
Date: 3.11.2014 - 15:00

Place:

Room 207, Scottish Prison Service, Calton House, 5 Redheughs Rigg, Edinburgh, EH12 9HW.

Section VI: Complementary information

VI.1) Information about recurrence
Not provided

VI.2) Information about European Union funds
Not provided

VI.3) Additional information
SPS is utilising the Public Contracts Scotland (PCS) electronic tender postbox to enable Tenderers to access, submit and upload completed bid(s) on-line.

To respond to this opportunity and make an offer, please access here: http://www.publiccontractsscotland.gov.uk/

Tenderers may need to register to access tender documents and to upload a bid within the Public Contracts Scotland website. There is no charge for doing so, and the on-line registration process takes less than 2 minutes.

If you experience any difficulties in registering or technical difficulties in accessing the document or uploading your bid then please contact the Public Contracts Scotland Help-desk:

Tel: +44 8445610673 or e-mail via the Public Contracts Scotland web site itself (see its Contact-Us page).

The tender post-box can only be accessed by SPS following the expiry of the stated closing time/date for receipt of bid offers. The PCS system maintains records of when individuals access the system (e.g. to upload a tender or, in SPS case, to open and download received tenders).

Tenderers retain responsibility for ensuring that your tender is uploaded in good time ahead of the closing time for the tender post-box and for ensuring that all parts of the tender, information and Documentation to be Submitted that has been requested by SPS in the Invitation to Tender is included and uploaded. Each tender must be signed by a duly authorised person (or persons) acting on behalf of the tenderer.

(SC Ref:321353)

VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
UNITED KINGDOM
VI.4.2) Lodging of appeals
Not provided

VI.4.3) Service from which information about the lodging of appeals may be obtained
Not provided

VI.5) Date of dispatch of this notice:
26.9.2014