Follow up request - Community Speedwatch

Richard Scott made this Freedom of Information request to Essex Police

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request is waiting for clarification. If you are Richard Scott, please sign in to send a follow up message.

Dear Essex Police,

Following on from the request detailed here - https://www.whatdotheyknow.com/request/c... - I'd like to refine my correspondence request.

Please supply a copy of any information sent to the leader of the Harwich and District Community Speed Watch Partnership by Essex Police since 1st January 2019 .

Yours faithfully,

Richard Scott

Mail Delivery System,

2 Attachments

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A message that you sent could not be delivered to one or more of its
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[Essex Police request email]
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Sent request to Essex Police again.

Data FOI Essex,

1 Attachment

Thank you for your email. This will be treated as a new FOI request, which
has been logged under the above reference 12765.

Under the Freedom of Information Act we are required to reply within 20
working days. The Act does not specify a limit to the number of
information requests a public authority may receive or the number of
requests or questions an applicant may submit.  However, there are
exemptions in the Act that can apply and these include where the cost of
complying with the request would extend beyond the reasonable cost limit,
(currently 18 hours or £450), or if the request is otherwise manifestly
unreasonable in its scope or nature. 

 

Requests that ask a great many questions, or a number of detailed requests
submitted at the same time, may make it necessary for Essex Police to
refuse the requests wholly or in part. The exemption at s14 may be engaged
if the burden on the authority is increased through multiple requests on
differing subjects.

 

The Information Commissioner’s Office (ICO) has responsibility for
providing oversight and guidance for the legislation and they have
produced advice for applicants on submitting effective requests. Further
information can be found on the Commissioner’s website at
[1]www.ico.gov.uk specific information relating to submitting a request
can be found at:
[2]https://ico.org.uk/for-the-public/offici...

                                                      

While we process your request, please take the time to consider the ICO’s
advice and whether you feel it may be beneficial to amend or refine your
request. Our team is happy to discuss your request with you and will be
able to provide advice as to what kind of information will be available
from Essex Police.

 

Kind regards,

 

Information Rights Team

Information Management Department

Strategic Change Directorate

E-Mail:[email address]

[3]cid:image001.png@01D3E908.EC4D1080

If you require further information or wish to submit a request, please
refer to the information found on the Commissioner’s website regarding
submission of effective requests
[4]https://www.ico.org.uk/for_the_public/of...

 

Your right to complain

 

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

 

Complaints should be submitted within 20 working days from the date of
this response and should be addressed to the Senior Information Officer at
the above address or by email to: [5][Essex Police request email]

 

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days.

 

Please explain which aspect of the reply you are not satisfied with, and
if your complaint concerns the decision to apply an exemption it would
assist the review if you would outline why you believe the exemption does
not apply.

              

If you are still dissatisfied following our review, you have the right
under section 50 of the Act to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police

 

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [6]https://ico.org.uk/

 

 

 

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Info Rights Freedom Essex,

2 Attachments

Thank you for your patience in regard to your initial request. We must
firstly apologise for the lack of updates from this department.
 Resourcing and increased workload has resulted in backlog however now
with significant resources dedicated to the department outstanding FOI
request are now being reviewed and responded

 

Thank you for your enquiry which has been logged under the above
reference.

Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties
on public authorities. Unless exemptions apply, the first duty at Section
1(1)(a) is to confirm or deny whether the information specified in a
request is held. The second duty at Section 1(1)(b) is to disclose
information that has been confirmed as being held. Where exemptions are
relied upon Section 17 of FOIA requires that we provide the applicant with
a notice which: a) states that fact b) specifies the exemption(s) in
question and c) states (if that would not otherwise be apparent) why the
exemption applies.

In respect of your enquiry:

Following on from the request detailed here -
[1]https://www.whatdotheyknow.com/request/c... - I'd
like to refine my correspondence request.

 

Please supply a copy of any information sent to the leader of the Harwich
and District Community Speed Watch Partnership by Essex Police since 1st
January 2019 .

 

 

Firstly, I would like to apologise for the delay in responding to your
request.

Having undertaken enquiries Essex Police can respond as follows, 

In respect of Section 1(1)(a), Essex Police is currently unable to
confirm if information is held in respect of correspondence sent to the
leader of the Harwich and District Community Speed watch Partnership.
Consequently under Section 1(1)(b), we are unable to confirm any
information is held matching your request.

 

Correspondence may be held in various forms – physical or electronic and
Essex Police does not have a comprehensive index of all such material.
 Some correspondence such as word documents will have been saved onto data
servers. However, such searches over data servers would take several
months to run. Some correspondence will be in the form of emails and
unfortunately it is not possible to readily identify the senders and
recipients of those emails without opening every single email manually and
reviewing them. A single email will usually contain at least half a dozen
related emails and attached documents. Searches have been made using a
keyword search of ‘leader’ however I am still unable to easily identify
information sent.

 

Consequently the obligation of Section 1(1)(b) cannot be met as the
exemption under Section 14(1) is engaged - the amount of correspondence
that would need to be examined to determine the potential harm in
disclosure would be very large and this would take considerable resource
to achieve and therefore is regarded as disproportionate. This position is
supported by the ICO guidance on Section 14.

Freetext searches across the email archives have been carried out. This
has produced a list of 570 emails between various people, with emails
chains and attachments. To review all emails would exceed the time and
cost limits under the Act and would also be disproportionate in terms of
the resources required to carry it out as explained earlier in this
response.  

 

Consequently, we invite you to modify your request, if you can produce
more details as to your requirements this may help to assist in locating
information sought.

 

 

 

Kind regards,

 

Information Rights | Information Management | Strategic Change Directorate
| Essex Police

Telephone 01245 452 647 or 101 extension 150030 | Email
[2][email address]
Address: Information Management, Information Rights, Essex Police HQ, PO
Box 2, Chelmsford CM2 6DA

[3]cid:image001.png@01D3E908.EC4D1080

Please note, if you require further information or wish to resubmit a
request please refer to the information found on the Commissioner’s
website regarding submission of effective requests
[4]https://www.ico.org.uk/for_the_public/of...

 

Your right to complain

 

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

 

Complaints should be submitted within 20 working days from the date of
this response and should be addressed to the Senior Information Officer at
the above address or by email to:
 [5][email address]

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days.

 

Please explain which aspect of the reply you are not satisfied with, and
if your complaint concerns the decision to apply an exemption it would
assist the review if you would outline why you believe the exemption does
not apply.

           

If you are still dissatisfied following our review, you have the right
under Section 50 of the Act to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police

 

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [6]https://ico.org.uk/

 

 

From: Data FOI Essex
Sent: 18 February 2019 15:07
To: 'Richard Scott' <[FOI #549093 email]>
Subject: FOI 12765 - Community Speedwatch

 

Thank you for your email. This will be treated as a new FOI request, which
has been logged under the above reference 12765.

Under the Freedom of Information Act we are required to reply within 20
working days. The Act does not specify a limit to the number of
information requests a public authority may receive or the number of
requests or questions an applicant may submit.  However, there are
exemptions in the Act that can apply and these include where the cost of
complying with the request would extend beyond the reasonable cost limit,
(currently 18 hours or £450), or if the request is otherwise manifestly
unreasonable in its scope or nature. 

 

Requests that ask a great many questions, or a number of detailed requests
submitted at the same time, may make it necessary for Essex Police to
refuse the requests wholly or in part. The exemption at s14 may be engaged
if the burden on the authority is increased through multiple requests on
differing subjects.

 

The Information Commissioner’s Office (ICO) has responsibility for
providing oversight and guidance for the legislation and they have
produced advice for applicants on submitting effective requests. Further
information can be found on the Commissioner’s website at
[7]www.ico.gov.uk specific information relating to submitting a request
can be found at:
[8]https://ico.org.uk/for-the-public/offici...

                                                      

While we process your request, please take the time to consider the ICO’s
advice and whether you feel it may be beneficial to amend or refine your
request. Our team is happy to discuss your request with you and will be
able to provide advice as to what kind of information will be available
from Essex Police.

 

Kind regards,

 

Information Rights Team

Information Management Department

Strategic Change Directorate

E-Mail:[email address]

[9]cid:image001.png@01D3E908.EC4D1080

If you require further information or wish to submit a request, please
refer to the information found on the Commissioner’s website regarding
submission of effective requests
[10]https://www.ico.org.uk/for_the_public/of...

 

Your right to complain

 

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

 

Complaints should be submitted within 20 working days from the date of
this response and should be addressed to the Senior Information Officer at
the above address or by email to: [11][email address]

 

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days.

 

Please explain which aspect of the reply you are not satisfied with, and
if your complaint concerns the decision to apply an exemption it would
assist the review if you would outline why you believe the exemption does
not apply.

              

If you are still dissatisfied following our review, you have the right
under section 50 of the Act to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police

 

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [12]https://ico.org.uk/

 

 

 

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