FOI Request November

The request was successful.

Dear Derby City Council,

REQUEST FOR INFORMATION UNDER THE FREEDOM OF INFORMATION ACT 2000.

In accordance with the provisions specified within the above Act I hereby request the following information.
All information requested relates to Business Rates.
This request for information falls within the parameters of the Act but if you require clarification on any of the points above or should you wish to discuss this further then please do not hesitate to contact me.
Required Information;- A list of all live business rates accounts with a 2017 list Rateable Value.
• Property Reference Number (also known as Billing Authority Reference Number) of the property on which the charge is made. Please note that this is not the Rate Demand or Rate Account Number.
• Current rateable value
• Account holder name
• Property address
• The billing address (where different to the property address), the contact telephone number and email address
• The date the current ratepayer became liable for the business rates – we do not require any historical account liability dates only the current ratepayers liability start date
• whether a property is empty or occupied
• Where a property is currently empty please provide the date the ratepayer became liable for empty rates
• Where there is an exemption on the account please provide the start and end date and type of exemption applied (e.g. listed building)
• Where there is a relief on the account please provide the date it was applied and the type of relief (e.g. Retail Discount)
• We do not require any personal information or sole traders.
Please provide the information in an electronic, spreadsheet format ideally excel. The Act requires that a response be provided within a period of 20 working days from the date hereof.

Yours faithfully,

Richard roberts

FOI, Derby City Council

This is an acknowledgement that your e-mail has been received by the
Freedom of Information Team. We will respond to you as soon as possible.

 

If you are submitting a Freedom of Information request, your request is
being considered and you will receive the information requested as soon as
possible. We have a statutory timescale of 20 working days to respond to
your request unless the information requested is subject to a statutory
exemption on disclosure.

 

If your request does not include all the information we need or is not
clear, we will contact you for more information (clarification).  In these
circumstances, the 20 working response deadline will start the next
working day after we receive your clarification response.

 

Freedom of Information Team | Information Governance | Corporate
Resources | Derby City Council, The Council House, Corporation Street,
Derby DE1 2FS | Telephone 01332 640763 | Minicom 01332 640666 | Web:
[1]www.derby.gov.uk

 

 

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FOI, Derby City Council

Dear Richard,

I acknowledge your request for information.

Your request is being considered and you will receive the information requested as soon as possible, but in any case by 29/11/2021 the statutory timescale of 20 working days as defined by the Freedom of Information Act 2000 (FOI) unless the information requested is subject to a statutory exemption on disclosure or the information contains reference to a third party.

If your request does not include all the information we need or is not clear, we will contact you for more information (clarification). In these circumstances, the 20 working response deadline will start the next working day after we receive your clarification response.

For your information, the Act defines a number of exemptions, which may prevent release of the information you have requested. Some exemptions are subject to a public interest test. There will be an assessment and if any of the exemption categories apply and any relevant public interest test is weighed in favour of withholding the information it will not be released. You will be informed if this is the case, including your rights of appeal.

If the information you request contains reference to a third party then they may need to be consulted before a decision is taken on whether the information can be released to you. You will be informed if this is the case.

There may be a fee payable for supplying the information in the form of disbursements. This will be calculated and you will be informed if a fee is payable. The fee must be paid before the information is released and the 20 working day time limit for responses is suspended until payment is made. You will have 3 calendar months to submit your payment.

If you have any queries or concerns then please contact:

Freedom of Information Officer Derby City Council The Council House Corporation Street Derby DE1 2FS Telephone 01332 640763 or e-mail [Derby City Council request email]

Further information is also available from the Information Commissioner at:

Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Telephone: 01625 545 700 https://www.ico.org

Yours sincerely,

Freedom of Information Team | Information Governance | Corporate Resources Directorate | Derby City Council, Council House, Corporation Street, Derby DE1 2FS | 01332 640763 | www.derby.gov.uk

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FOI, Derby City Council

3 Attachments

Dear Richard,

 

The Council confirms it holds information that falls within the
description of your request.  We have attached part of the information and
in accordance with the Freedom of Information Act 2000 this email is a
part Refusal Notice.

 

Section 12: Exceeds appropriate limit

 

This exemption applies to ‘Sole Traders ‘ because the Council’s Business
Rate system does not identify ‘sole traders’. It would take 542 hours to
carry out a manual exercise to search / identify / extract sole trader
information from over 7200 records which would exceed the 18 hours £450
appropriate limit specified in regulations.  This represents the estimated
cost of one person spending 2½ working days in determining whether the
Council hold the information, and locating, retrieving and extracting the
information.

 

Section 40(2) Personal data third party

 

Under section 40(2) by virtue of section 40(3A) (a), personal data of a
third party can be withheld if it would breach any of the data protection
principles to disclose it.

 

This applies to the ratepayer’s name and correspondence address where the
ratepayer is an individual (sole trader, partnership etc) because it would
identify them.  It also applies to individuals not participating in any
commercial activity and therefore cannot be classified as; a company, sole
trader, partner or private landlord.

 

Disclosing this personal data would contravene the GDPR principle 5(1)(a)
which requires ‘personal data shall be processed lawfully, fairly and in a
transparent manner in relation to the data subject’. The
Council believes it would not be lawful or fair to disclose the
information because the individuals concerned would have a reasonable
expectation that personal information about them would not be disclosed
into the public domain.

 

For your information this request has cost the Council £25.00 to process.

 

You can ask for the decision not to disclose the information to be
reviewed under the Council’s FOI Complaints Procedure.  Please send your
appeal reasons within 40 working days to the …

 

Information Governance Officer (FOI)
Derby City Council
The Council House
Corporation Street
Derby
DE1 2FS

Telephone 01332 640763 or e-mail [Derby City Council request email]
<<<[1]mailto:[Derby City Council request email]>>>

You may also apply to the Information Commissioner for a decision under
section 50 of the Act but he may decline to deal with your application if
you have not followed the Council’s complaints procedure first.

 

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700
[2]www.ico.org

Yours sincerely,

Freedom of Information Team | Corporate Resources Directorate | Derby City
Council | The Council House| Corporation Street |Derby | DE1 2FS
|Tel: [3]+44 (0) 1332 640763 | minicom number: [4]+44 (0) 1332
256666 | [5]www.derby.gov.uk

Proud of Derby

 

 

 

 

 

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To view Derby City Council Privacy Notices please visit
[7]derby.gov.uk/privacy-notice

--------------------------------------------------------------------------

The views expressed in this email are personal and may not necessarily
reflect those of Derby City Council, unless explicitly stated otherwise.
This email, and any files transmitted with it, are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. If you have received this email in error, please notify me
immediately. If you are not the intended recipient of this email, you
should not copy it for any purpose, or disclose its contents to any other
person. Senders and recipients of email should be aware that under the
Data Protection Act 2018 and Freedom of Information Act 2000, the contents
may have to be disclosed. This footnote also confirms that this email
message has been swept by Microsoft Office 365 for the presence of
computer viruses. However, we cannot accept liability for viruses that may
be in this email. We recommend that you check all emails with an
appropriate virus scanner.

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