FOI request - Chinese embassy/government

The request was successful.

Dear Cardiff University,

This is a request for information under the Freedom of Information Act, which partially relates to a recent report by the Foreign Affairs Committee.

Please provide the following information:

(1) All internal correspondence and communications that the Vice-Chancellor may have received that mentions, or refers to, the Chinese embassy.

(2) All internal correspondence and communications that the Vice-Chancellor may have received that mentions, or refers to, the Chinese government.

(3) All external correspondence and communications held by the Vice-Chancellor that mentions, or refers to, the Chinese embassy. I would expect this to include any correspondence and communications between the Vice-Chancellor and the Chinese embassy.

(4) All external correspondence and communications held by the Vice-Chancellor that mentions, or refers to, the Chinese government.

As for a timeframe, please search your records from 1st January 2019 to the current day.

By ‘correspondence and communications’, I define this as including, but not limited to, the following:

- Emails (and their attachments)
- Letters
- Reports/briefings
- Memos
- Research documents
- Presentation slides
- Notes taken during telephone conversations
- Minutes/notes taken during meetings
- Invitations

I would like to receive this information in an electronic format. If you feel that a substantive response to this request is not possible within a reasonable time frame, I would be grateful if you could contact me and provide assistance as to how I can refine the request. If you need any clarification, please contact me. I look forward to receiving a response in 20 working days. Many thanks.

Yours faithfully,

Jenna Corderoy

InfoRequest, Cardiff University

Dear Jenna,

 

I acknowledge receipt of your email received by this office on 12/11/19 in
which you requested information regarding correspondence between the
Vice-Chancellor of Cardiff University, and the Chinese Government and
Chinese Embassy.

 

Your request will now be dealt with under the Freedom of Information Act
2000 and has been allocated reference FOI19-444 which should be quoted in
all correspondence. We will respond to your request within 20 working days
starting the next working day after receipt, therefore you can expect to
receive a response no later than 10/12/19.

 

Where we consider that we will not be able to meet this deadline or if
further time is required to consider the public interest test we will
contact you as soon as possible and give you a revised date for response.

 

In some circumstances a fee may be payable and, if that is the case, we
will let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

 

Yours sincerely

 

 

John Groves

 

John Groves   John Groves
Project Officer   Swyddog Prosiect
Strategic Planning & Governance     Adran Cynllunio Strategol a
Cardiff University Llywodraethu
2nd Floor, Friary House
Greyfriars Road Prifysgol Caerdydd
CF10 3AE
LLawr 2, Friary House

Heol y Brodyr Llwydion
CF10 3AE
Tel: 02920 879870   Ffon: 02920 879870
E-mail: [1][email address] E-bost:
[2][email address]
 
 
The University welcomes
correspondence in Welsh or English. Mae'r Brifysgol yn croesawu
gohebiaeth yn Gymraeg neu'n
Saesneg.

 

 

 

show quoted sections

InfoRequest, Cardiff University

Dear Jenna

 

Further to our email of 12 November unfortunately we will not be in a
position to provide you with this information by the date originally
stated.  We anticipate that we will require a further 7 working days and
you can therefore expect to receive a response by 20 December 2019.

 

We apologise for the inconvenience.

 

Kind regards

Gail

 

 

Gail Thomas Gail Thomas

Swyddog Sicrwydd Assurance Officer

Adran Cynllunio Strategol a Strategic Planning and Governance
Llywodraethu
Cardiff University
Prifysgol Caerdydd
2^nd Floor, Friary House
2il Lawr, Friary House
Greyfriars Road
Heol y Brodyr Llwydion
Cardiff
Caerdydd
CF10 3AE
CF10 3AE
Tel: +44 (029) 2087 5327
Ffôn: +44 (029) 2087 5327
Email: [2][email address
Ebost : [1][email address]
   

  The University welcomes
correspondence in Welsh or English. 
Mae'r Brifysgol yn croesawu Corresponding in Welsh will not lead
gohebiaeth yn Gymraeg neu'n Saesneg.  to any delay.
Ni fydd gohebu yn Gymraeg yn creu
unrhwy oedi.

 

 

 

 

From: InfoRequest
Sent: 12 November 2019 16:52
To: [FOI #619105 email]
Subject: FOI19-444 VC China communications

 

Dear Jenna,

 

I acknowledge receipt of your email received by this office on 12/11/19 in
which you requested information regarding correspondence between the
Vice-Chancellor of Cardiff University, and the Chinese Government and
Chinese Embassy.

 

Your request will now be dealt with under the Freedom of Information Act
2000 and has been allocated reference FOI19-444 which should be quoted in
all correspondence. We will respond to your request within 20 working days
starting the next working day after receipt, therefore you can expect to
receive a response no later than 10/12/19.

 

Where we consider that we will not be able to meet this deadline or if
further time is required to consider the public interest test we will
contact you as soon as possible and give you a revised date for response.

 

In some circumstances a fee may be payable and, if that is the case, we
will let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

 

Yours sincerely

 

 

John Groves

 

John Groves   John Groves
Project Officer   Swyddog Prosiect
Strategic Planning & Governance     Adran Cynllunio Strategol a
Cardiff University Llywodraethu
2nd Floor, Friary House
Greyfriars Road Prifysgol Caerdydd
CF10 3AE
LLawr 2, Friary House

Heol y Brodyr Llwydion
CF10 3AE
Tel: 02920 879870   Ffon: 02920 879870
E-mail: [3][email address] E-bost:
[4][email address]
 
 
The University welcomes
correspondence in Welsh or English. Mae'r Brifysgol yn croesawu
gohebiaeth yn Gymraeg neu'n
Saesneg.

 

 

 

show quoted sections

Dear Sir or Madam,

Could I please have an update to this request? Many thanks.

Yours sincerely,

Jenna Corderoy

InfoRequest, Cardiff University

Dear Jenna

 

Please accept apologies for the delay in this response and any
inconvenience caused.  We have received a high volume of requests over the
last month but we will endeavour to respond by the end of this week.

 

Regards

 

Alison

 

Alison Preece   Alison Preece
Assurance Adviser   Ymgynghorydd Sicrwydd

 
Strategic Planning & Governance   Adran Gynllunio Strategol a
Llywodraethu
Cardiff University   Prifysgol Caerdydd
2nd Floor, Friary House   Llawr 2, Friary House
Greyfriars Road   Heol y Brodyr Llwydion

Cardiff Caerdydd
CF10 3AE   CF10 3AE
     
 
E-mail: [1][email address]   E-bost:
[2][email address]
 
 
We welcome correspondence in Welsh
or English Rydym yn croesawu gohebiaeth trwy’r
Gymraeg neu’r Saesneg

 

 

 

 

show quoted sections

InfoRequest, Cardiff University

3 Attachments

Dear Jenna

 

I am writing in response to your Freedom of Information request dated 12
November 2019

 

For ease of reference, I have reproduced your questions below and set out
our corresponding responses.

 

This is a request for information under the Freedom of Information Act,
which partially relates to a recent report by the Foreign Affairs
Committee.

 

Please provide the following information:

 

(1) All internal correspondence and communications that the
Vice-Chancellor may have received that mentions, or refers to, the Chinese
embassy.

 

(2) All internal correspondence and communications that the
Vice-Chancellor may have received that mentions, or refers to, the Chinese
government.  

 

(3) All external correspondence and communications held by the
Vice-Chancellor that mentions, or refers to, the Chinese embassy. I would
expect this to include any correspondence and communications between the
Vice-Chancellor and the Chinese embassy.  

 

(4) All external correspondence and communications held by the
Vice-Chancellor that mentions, or refers to, the Chinese government.

 

As for a timeframe, please search your records from 1st January 2019 to
the current day.

 

By ‘correspondence and communications’, I define this as including, but
not limited to, the following:

 

- Emails (and their attachments)

- Letters

- Reports/briefings

- Memos

- Research documents

- Presentation slides

- Notes taken during telephone conversations

- Minutes/notes taken during meetings

- Invitations

 

Please see the attached documentation of correspondence received by the
Vice-Chancellor, whose correspondence is managed by his PA.  Please note
that for transparency, we can confirm that the VC did not attend the
meeting referred to in the email dated 31 January 2019, but that the
request was passed to other colleagues within the University. Additionally
the Vice Chancellor did not attend the Chinese New Year Gala on 28 Jan
2019 referenced in the email of 3 January 2019.

 

You will see that some information has been redacted as this constitutes
an individual’s personal data and is therefore exempt under Section 40(2)
of the Freedom of Information Act.   As such, the disclosure is likely to
be unfair and to disclose would be a breach of the data protection
principle concerning fairness. 

.

 

I trust this information satisfies your enquiry.  The University has a
Freedom of Information Complaints Procedure should you feel dissatisfied
with this response or the way in which your request was handled.
Complaints must be made in writing and must set out why you believe the
University has not met its obligations under the Freedom of Information
Act.  You may email your complaint to [1][email address] where
it will be forwarded to the Director of Strategic Planning and Governance
who will be responsible for overseeing the review.

 

If you remain dissatisfied following the outcome of your complaint, you
have the right to apply directly to the Information Commissioner for
consideration.  The Information Commissioner can be contacted at the
following address: Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

 

Yours sincerely

 

 

Alison Preece   Alison Preece
Assurance Adviser   Ymgynghorydd Sicrwydd

 
Strategic Planning & Governance   Adran Gynllunio Strategol a
Llywodraethu
Cardiff University   Prifysgol Caerdydd
2nd Floor, Friary House   Llawr 2, Friary House
Greyfriars Road   Heol y Brodyr Llwydion

Cardiff Caerdydd
CF10 3AE   CF10 3AE
     
 
E-mail: [2][email address]   E-bost:
[3][email address]
 
 
We welcome correspondence in Welsh
or English Rydym yn croesawu gohebiaeth trwy’r
Gymraeg neu’r Saesneg

 

 

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]