FOI Handling & Management of Data
Dear Southend-on-Sea City Council,
Can you please provide answers to the following questions relating to Freedom of Information Requests (FIOs)?
1) How many FOIs have been made to the council in each of the last 12 months for the past 5 years?
2) Please provide a breakdown of the specific departments that these FOIs relate to?
3) Is there a central response to FOIs or is it devolved to the departments involved?
4) How many staff deal with responses?
5) On average how many hours are spent dealing with a FOI?
6) Do you have any software to assist with FOI production and/or logging FOIs?
7) How many of the FOIs made to the Council in the last year were completed within the statutory deadline?
8) On average, what is the response time from receiving an FOI to completing it by providing a full/final response?
9) How many requests of FOIs were appealed to internal review?
10) How many decisions were upheld at internal review?
11) How many FOI decisions have been appealed to the ICO?
12) How many decisions were upheld by the ICO?
13) How many vexatious requests were received?
Records Management
14) Does your Local Authority have a Records Management Policy?
Yes
No
a. If yes, how often does your Local Authority update its Records Management Policy?
15) Does your Local Authority have a retention or disposal schedule?
Yes
No
a. If yes, how often does your Local Authority update its retention or disposal schedule?
b. For how long does the Local Authority keep a record of emails its received?
16) Does your authority have an Electronic Document Record Keeping (or management)
System?
Yes, one
Multiple
No
a. If yes or multiple, please provide the names(s)
17) Please provide a copy of your Records Management Policy and/or if separate, disposal schedule of data relating to data of former employees/service users/members of the public whom have interacted with SCC.
Yours faithfully,
Alison Melville
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Thank you for your email.
Your enquiry has been sent to the Freedom of Information Requests Department for assistance.
Regards
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The information in this e-mail and any attachments is confidential and may be subject to legal professional privilege. It is intended solely for the attention and use of the named addressee(s). If you are not the intended recipient, please notify the sender immediately. Unless you are the intended recipient or his/her representative you are not authorised to, and must not, read, copy, distribute, use or retain this message or any part of it. Communications sent to or from this organisations may be subject to recording and/or monitoring in accordance with relevant legislation.
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Customer Notice: Please do not e-mail Freedom of Information requests for
Southend Borough Council to individual officers. Please instead direct
them to [1][email address] where our central team will
direct their registration and completion.
Dear Alison Melville
Thank you for your request received on 14^th February 2023 for information
under the Freedom of Information Act 2000 or the Environmental Information
Regulations 2004.
Your request should receive a reply by 14^th March 2023.
If you have any other queries, please get in touch quoting the FOI
reference number FOI 12661. Where possible please use email as telephone
contact may not always be possible.
Kind regards,
Linda Huckett | Senior Customer Support Co-ordinator | Southend FOI
Requests
[email address] | [2]www.southend.gov.uk
[3]Twitter@southendbc
[4]Facebook.com/SouthendBCOfficial
[5]Flickr.com/southendbc
Instagram.com/southendbc
══════════════════════════════════════════════════════════════════════════
The information in this e-mail and any attachments is confidential and may
be subject to legal professional privilege. It is intended solely for the
attention and use of the named addressee(s). If you are not the intended
recipient, please notify the sender immediately. Unless you are the
intended recipient or his/her representative you are not authorised to,
and must not, read, copy, distribute, use or retain this message or any
part of it. Communications sent to or from this organisations may be
subject to recording and/or monitoring in accordance with relevant
legislation.
At present the integrity of e-mail across the Internet cannot be
guaranteed and messages and documents sent via this medium are potentially
at risk. You should perform your own virus checks before opening any
attachments.
Consider the environment. Please don't print this e-mail unless you really
need to.
References
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3. http://www.twitter.com/southendbc
4. http://www.facebook.com/SouthendBCOfficial
5. http://www.flickr.com/southendbc
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