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FOI Guidance

Ruth Davis made this Freedom of Information request to South-Eastern Education and Library Board (Northern Ireland)

This request has been closed to new correspondence. Contact us if you think it should be reopened.

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Dear South-Eastern Education and Library Board (Northern Ireland),

This is a Freedom of Information Act request about the information
management systems in your board. Please provide me with a
copy of your board's guidance to processing freedom of
information requests – ideally this would cover the end to end
process from receipt to closure, but please provide whatever you
hold. Please note that I am not looking for any ICO or MoJ guidance
which may be available publically, I am specifically interested in
produced internal guidance including policy, process
and procedures.

Yours faithfully,

Ruth Davis

Alberta Park, South-Eastern Education and Library Board (Northern Ireland)

10 February 2015

 

 

Dear Ms Davis

 

Re: Information Request received on 9 February 2015. Our Ref: RFI/1181

 

I write further to your recent information request which is receiving
attention.

 

We are currently considering your request in more detail and will forward
a response to you as soon as possible but not later than the 9 March
2015.                           

 

If for any reason this situation changes, we will notify you.

 

Yours sincerely

 

 

 

Alberta Park

Information Officer

Freedom of Information Unit

South Eastern Education and Library Board

Grahamsbridge Road

Dundonald

BT16 2HS

 

 

 

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Alberta Park, South-Eastern Education and Library Board (Northern Ireland)

1 Attachment

27 February 2015

 

 

Dear Ms Davis

 

Re: Information Request received on 9 February 2015. Our Ref: RFI/1181

 

I write further to your recent request for information. Please find
detailed the following information:-

 

1.    Copy of your initial request.

 

2.    The following information as per your request:

 

The information you have requested in readily available under the South
Eastern Education and Library Board’s (SEELB) publication scheme by
visiting the following link and referring to the documentation cited below
as follows:

 

[1]www.seelb.org.uk

 

HQ Services

Freedom of Information

Resources

HQ Resources

 

·         SEELB Request for Information Procedure

·         SEELB Request for Information Form

·         SEELB Charging Policy

 

Freedom of Information requests are received by the SEELB via the options
listed below: 

 

·         By email/smart phone or hard copy letter. 

 

·         Applicants who submit request/s by telephone are advised to
submit their request/s in writing.

 

·         Requests may be made via the following links and may also be
submitted directly to the postal address detailed below. 

 

 
 

·         [2][SEELB request email]

·         [3][email address]

 

Address

Information Officer

Freedom of Information Unit

South Eastern Education and Library Board

Grahamsbridge Road

Dundonald

BT16 2HS

 

Upon receipt of a Freedom of Information request the SEELB operates the
following procedure:

 

·         The request is logged under the relevant Act by the SEELB
Information Officer on the internal electronic monitoring system creating
a unique identification number with specific deadlines for response to the
applicant.  The monitor has the facility to differentiate between Freedom
of Information Act 2000, Data Protection Act 1998 and Environmental
Information Regulations Act 1998 requests.

 

·         The request is acknowledged by the Information Officer within
the appropriate legislative timeframe and usually within one working day
of receipt.

 

·         The request is then forwarded to the appropriate SEELB business
unit/s with legislative timeframes for response as identified by the
Information Officer.

 

·         The Information Officer provides ongoing advice and assistance
to unit managers throughout the duration of the request and in particular
in relation to collating responses from different Board units, identifying
any redaction which may be required, facilitating third party consent for
release of information, considering the engagement of exemptions etc. and
to ensure that all the requested information which is held by the public
authority is provided to the applicant.

 

·         The Information Officer requests business units to provide the
requested information no later than one week before the response is due
for release in order to provide an internal quality assurance service.

 

·         Upon receipt of the final response from the business unit/s,
unit managers are requested to complete an Information Release
Authorisation form by the Information Officer and the Information Officer
then communicates the information provided to the applicant in their
preferred format  ie. if the request is received by email, the response is
issued by email.

 

·         Following release of the requested information, the request is
formally closed by the Information Officer with closure logged on the
internal electronic monitoring system, exemptions noted etc. and hard copy
records securely filed in both electronic and hard copy format.

 

Please note that the SEELB adheres to the ELB Retention and Disposal of
Records Schedule 2012 approved by the Public Records Office Northern
Ireland and the Northern Ireland Assembly.   Requests relating to
information which has already been published are held by the Board for a
minimum period of one year and information which has not already been
published is held for a minimum period of two years in line with the
Education and Library Boards’ Retention and Disposal of Records Schedule
2012.   

 

This document may be accessed via the following link:  

 

[4]www.seelb.org.uk  and by visiting:

 

Freedom of Information

Resources

HQ Resources

ELB Retention and Disposal Schedule

 

The link to this document has been provided for your convenience as
follows:

 

[6]ELB
[5]http://www.seelb.org.uk/bespoke/dir/.ima... Retention and
Disposal
Schedule
         
 

If you have any complaints in respect of your information request, please
submit your complaint in accordance with the Board’s Comments and
Complaints Policy which is available on the Board’s website.

 

Yours sincerely

 

 

Alberta Park

Information Officer

Freedom of Information Unit

South Eastern Education and Library Board

Grahamsbridge Road

Dundonald

BT16 2HS

 

 

 

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We don't know whether the most recent response to this request contains information or not – if you are Ruth Davis please sign in and let everyone know.