FOI and SAR statistics

Mr S D Harmon made this Freedom of Information request to Essex Police

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Response to this request is long overdue. By law, under all circumstances, Essex Police should have responded by now (details). You can complain by requesting an internal review.

Dear Essex Police,

Please provide all statistics you hold to date, broken down by year and month, as to the following:

1. Freedom of Information requests.
a. Number received
b. Number refused (and reasons categorised)
c. Number provided within statutory deadlines.
d. Number provided outside of statutory deadlines.
e. Penalties imposed as a direct/indirect result of failure to meet statutory requirements.

2. Subject Access Requests.
a. Number received
b. Number refused (and reasons categorised)
c. Number provided within statutory deadlines.
d. Number provided outside of statutory deadlines.
e. Penalties imposed as a direct/indirect result of failure to meet statutory requirements.

Yours faithfully,

Mr S D Harmon

Data FOI Essex,

1 Attachment

Thank you for your enquiry which has been logged under the above
reference.

Under the Freedom of Information Act we are required to reply within 20
working days.  The Act does not specify a limit to the number of
information requests a public authority may receive or the number of
requests or questions an applicant may submit.  However, there are
exemptions in the Act that can apply and these include where the cost of
complying with the request would extend beyond the reasonable cost limit,
(currently 18 hours or £450), or if the request is otherwise manifestly
unreasonable in its scope or nature. 

 

Requests that ask a great many questions, or a number of detailed requests
submitted at the same time, may make it necessary for Essex Police to
refuse the requests wholly or in part. The exemption at s14 may be engaged
if the burden on the authority is increased through multiple requests on
differing subjects

 

The Information Commissioner’s Office (ICO) has responsibility for
providing oversight and guidance for the legislation and they have
produced advice for applicants on submitting effective requests.  Further
information can be found on the Commissioner’s website at
[1]www.ico.gov.uk specific information relating to submitting a request
can be found at:
[2]https://ico.org.uk/for-the-public/offici...

                                                      

While we process your request, please take the time to consider the ICO’s
advice and whether you feel it may be beneficial to amend or refine your
request. Our team is happy to discuss your request with you and will be
able to provide advice as to what kind of information will be available
from Essex Police.

 

Kind regards

 

Jessica Casey

Information Officer

Data Protection & Freedom of Information

Information Management

Continuous Improvement

Essex Police Headquarters

External Tel: 101 ext 150030

E-Mail:[email address]

Fax: 01245 452256 (int: 150045)

Non Emergency Telephone Number: 101 

 

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Dear Essex Police,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Essex Police's handling of my FOI request 'FOI and SAR statistics'.

You have breached the statutory deadline for providing a response.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/f...

Yours faithfully,

Mr S D Harmon

Dear Data FOI Essex,

Could you please confirm the status of the internal review, and when I can expect any reply?

Further, is it within the remit of Essex Police to understand the irony that a Freedom of Information request asking about FOI delays, is in itself delayed?

Yours sincerely,

Mr S D Harmon

Kerry Nicholson 42006441,

2 Attachments

Please accept our apologies in regard to the delay in responding to your
original request. This unit has had a substantial increase in FOI requests
which has resulted in a delay to the service provided from this unit.

Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties
on public authorities. Unless exemptions apply, the first duty at
Sec1(1)(a) is to confirm or deny whether the information specified in a
request is held. The second duty at Sec1(1)(b) is to disclose information
that has been confirmed as being held. Where exemptions are relied upon
s17 of FOIA requires that we provide the applicant with a notice which: a)
states that fact b) specifies the exemption(s) in question and c) states
(if that would not otherwise be apparent) why the exemption applies.

In respect of your enquiry

Please provide all statistics you hold to date, broken down by year and
month, as to the following:

 

1. Freedom of Information requests.

a. Number received

b. Number refused (and reasons categorised) c. Number provided within
statutory deadlines.

d. Number provided outside of statutory deadlines.

e. Penalties imposed as a direct/indirect result of failure to meet
statutory requirements.

 

2. Subject Access Requests.

a. Number received

b. Number refused (and reasons categorised) c. Number provided within
statutory deadlines.

d. Number provided outside of statutory deadlines.

e. Penalties imposed as a direct/indirect result of failure to meet
statutory requirements.

 

Having completed enquiries within Essex Police in respect of Sec 1(1)(a),
Essex Police does hold information relating to your request however the
obligation of Sec 1(1)(b) cannot be met as Essex Police does not hold all
the information requested in a format that allows it to be retrieved
within the time and cost limits of FOI.

 

When responding to a request for information under the terms of the
Freedom of Information Act, a public authority is not obliged to provide
information if the authority estimates that the cost of the retrieval of
the information requested would be in excess of £450 (equivalent to 18
hours work). The costs criteria relates to a request in its entirety,
which means that if we cannot retrieve all of the information requested
within the costs limit, we are not obliged to retrieve any of the
information requested.

 

 Section 12(1) of the Freedom of Information Act states that a public
authority is not obliged to:

“…comply with a request for information if the authority estimates that
the cost of complying with the request would exceed the appropriate
limit.”

 

The following explains the difficulty in answering all of your request
within the time limits mentioned above.  We are unable to provide the
number of FOIs and Subject Access requests refused and reasons
categorized. The level of detail requested is not held centrally but held
within each individual file record. As you can see from the data provided
outside of the obligations of the act,  to provide the data requested
would require the manual review of each FOI record, this would exceed the
time and cost limits and in addition qualify as the collation and creation
of data, as results cannot be processed by means of sorting or filtering
data sources or running a database query tool.  There is no requirement
under the act for this to be carried out.

 

Consequently, and to this extent, Essex Police are exempt from the duty to
provide information you have requested under the provisions of section
12(1) of the FOI Act. Therefore, and in accordance with section 17(1) of
the Act, this communication must act as a refusal notice to provide all of
the information that could be interpreted as being captured by this part
of your request.

Having said that, and in an effort to assist (although excess cost removes
the force’s obligations under the Freedom of Information Act), the
following information below can be provided regarding the number of FOI
and Subject Access requests received..

 

NUMBER OF FOIs RECEIVED

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals
2013 86 75 78 85 67 89 86 78 63 90 87 62 946
2014 110 89 117 76 81 71 102 109 91 100 109 87 1142
2015 111 127 120 83 81 106 111 109 97 108 114 97 1264
2016 157 132 130 135 102 82 107 117 98 134 108 91 1393
2017 132 132 146 134 107 84 115 118 128 137 119 106 1458
2018 149 120 116 138 138 49             710

 

 

SUBJECT ACCESS REQUESTS RECEIVED (SAR & SAR ATR)
 
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals
2013 20 27 28 44 27 38 23 33 36 45 26 23 370
2014 30 36 33 39 27 30 40 24 28 30 20 22 359
2015 23 19 24 23 26 28 26 21 25 31 21 18 285
2016 37 37 31 27 24 28 32 30 37 21 30 17 351
2017 35 34 30 26 22 24 41 30 21 35 28 16 342
2018 43 43 51 39 48 4             228

 

In addition I can confirm, outside of the FOIA, that Essex Police has not
had any penalties imposed as a result of failure to meet statutory
requirements.

 

Essex Police trusts that the information provided is of assistance. Thank
you for your interest in Essex Police.

 

 

Information Rights Team

Information Management Department

Strategic Change Directorate

Direct Dial 01245 452647

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Please note, if you require further information or wish to resubmit a
request please refer to the information found on the Commissioner’s
website regarding submission of effective requests
[2]https://www.ico.org.uk/for_the_public/of...

 

Your right to complain

 

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

 

Complaints should be submitted within 20 working days from the date of
this response and should be addressed to the Senior Information Officer at
the above address or by email to:  [3][Essex Police request email]

 

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days.

 

Please explain which aspect of the reply you are not satisfied with, and
if your complaint concerns the decision to apply an exemption it would
assist the review if you would outline why you believe the exemption does
not apply.

           

If you are still dissatisfied following our review, you have the right
under section 50 of the Act to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police

 

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [4]https://ico.org.uk/

 

 

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