Flood Prevention - Drain Cleaning

Waiting for an internal review by Merthyr Tydfil Council of their handling of this request.

Dear Merthyr Tydfil Council,
I request the following specific information for Plymouth and Merthyr Vale Wards:-
1. Is there a rolling program in respect of flood protection inspections of open culverts, drainage channels and roadside drains within the two wards. If so please detail?
2. When was the last time the roadside drains were cleaned between:-
a. Troedyrhiw and Aberfan (B4253) .
b. Troedyrhiw and Merthyr Vale (A4054)
c. How many requests for this type of action have been recorded by MTCBC over the past 5
years?
3. What maintenance of open culverts, between the mountainsides and residential areas on both sides of the Taff Valley, were conducted during the past 10 years and when?
The following relates to the whole of the County Borough:-
4. What specialised resources (vehicles / machinery) is retained by MTCBC for the purpose of maintenance as detailed in 1 - 3 above, and by type.
5. What services, in respect of 1 - 4 above, are contracted out, if any?

Yours faithfully,
John Poole

FOI (Freedom of Information), Merthyr Tydfil Council

Classification: NOT PROTECTIVELY MARKED

 

Dear Sirs

 

RE:     ENVIRONMENTAL INFORMATION REGULATIONS 2004- INFORMATION REQUEST

 

Thank you for your request sent on 26^th February 2020. Unfortunately we
have been unable to locate the information you have requested within the
specified timescales as indicated in the Act, this is due to the current
Covid-19 epidemic. The Local Authority is currently extremely low on staff
and working on the most critical areas in this tough time.

 

As a result Merthyr Tydfil County Borough Council is now requesting that
the deadline be extended until further notice. This will enable us to
accurately gather the information identified in your initial request. We
can assure you that Merthyr Tydfil County Borough Council is doing its
utmost to ensure that you receive the information you have requested as
soon as possible.

 

You can find out more about the Act from the Information Commissioner at:

 

Information Commissioner’s Office (Wales)

2^nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

 

Tel: 0330 414 6421

Email: [1][email address]

Website: [2]www.ico.org.uk

 

We apologise that we could not complete your request within the statutory
period of 20 working days on this occasion. If you have any queries or
concerns, please contact the data Disclosure and Records Officer on 01685
725000.

 

Yours faithfully

Swyddog Datgelu Data a Chofnodion/Data Disclosure and Records Officer

Tîm Llywodraethu Gwybodaeth/Information Governance Team

Cyngor Bwrdeistref Sirol Merthyr Tudful/Merthyr Tydfil County Borough
Council

 

Canolfan Dinesig/Civic Centre

Stryd Y Castell/Castle Street

Merthyr Tudful/Merthyr Tydfil

CF47 8AN/CF47 8AN

Ffon/Tel: 01685 725000

E-bost/E-mail: [3][Merthyr Tydfil Council request email]

 

Croesawn ni ohebu yn y Gymraeg/We welcome correspondence in Welsh.

Croesawn ohebu yn Gymraeg a fydd hyn ddim yn arwain at oedi.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol
ac wedi'u bwriadu ar gyfer pwy bynnag y cyfeirir ef ato neu atynt. Mae
cynnwys yr e-bost hwn cynrychioli barn y sawl a enwir uchod, felly nid
ydyw'n dilyn ei fod yn cynrychioli barn Cyngor Bwrdeistref Sirol Merthyr
Tudful.

Darllenwch ein [4]hysbysiadau preifatrwydd i ddarganfod mwy am sut rydym
yn defnyddio eich gwybodaeth bersonol.

Cyngor Bwrdeistref Sirol Merthyr Tudful
Canolfan Dinesig
Stryd Y Castell
Merthyr Tudful
CF47 8AN

Teleffon: 01685 725000

We welcome correspondence in Welsh and this will not lead to a delay.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. The contents of this e-mail represent the views of the
individual(s) named above and do not necessarily represent the views of
Merthyr Tydfil County Borough Council.

Please read our [5]privacy notices to find out more about how we use your
personal information.

Merthyr Tydfil County Borough Council
Civic Centre
Castle Street
Merthyr Tydfil
CF47 8AN

Telephone: 01685 725000

[6]http://www.merthyr.gov.uk

References

Visible links
1. mailto:[email address]
2. http://www.ico.org.uk/
3. mailto:[Merthyr Tydfil Council request email]
4. https://www.merthyr.gov.uk/council/data-...
5. https://www.merthyr.gov.uk/council/data-...
6. http://www.merthyr.gov.uk/

Dear FOI (Freedom of Information),
MTCBC has failed to comply with the law using Covid 19 as their excuse for non compliance.
Quite clearly Officers and Dept's from whom the relevant information is required are still carrying out their specific roles and MTCBC have failed in their lawful duty of compliance with FOI.
I will allow a further 20 day period to receive the information requested before referral to the FOI Commisioners.
Yours sincerely,
John Poole

FOI (Freedom of Information), Merthyr Tydfil Council

Diolch am eich e-bost.

Hoffem eich hysbysu ei fod yn bosibl na fyddwn yn gallu ymateb i’ch cais oddi fewn i’r fframwaith amser statudol. Mae ein staff yn delio gyda materion o flaenoriaeth uchel ar hyn o bryd ac yn hynny o beth efallai na fyddan nhw’n gallu coladu’r wybodaeth sydd ei hangen arnoch.

Bydd aelod o’r Tîm Llywodraethu Gwybodaeth ymateb cyn gynted ag sy’n bosibl gyda gwybodaeth bellach.

Diolch am eich amynedd.

Thank you for your email.

We would like to inform you that we might not be able to respond to your request within the statutory timeframe. Our staff are currently dealing with high priority matters and as such may not be able to collate the information you require.

A member of the Information Governance Team will respond to you as soon as possible with further information.

Thank you for your patience.
Croesawn ohebu yn Gymraeg a fydd hyn ddim yn arwain at oedi.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol ac wedi'u bwriadu ar gyfer pwy bynnag y cyfeirir ef ato neu atynt. Mae cynnwys yr e-bost hwn cynrychioli barn y sawl a enwir uchod, felly nid ydyw'n dilyn ei fod yn cynrychioli barn Cyngor Bwrdeistref Sirol Merthyr Tudful.

Darllenwch ein hysbysiadau preifatrwydd<https://www.merthyr.gov.uk/council/data-...> i ddarganfod mwy am sut rydym yn defnyddio eich gwybodaeth bersonol.

Cyngor Bwrdeistref Sirol Merthyr Tudful
Canolfan Dinesig
Stryd Y Castell
Merthyr Tudful
CF47 8AN

Teleffon: 01685 725000

We welcome correspondence in Welsh and this will not lead to a delay.

This e-mail and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. The contents of this e-mail represent the views of the individual(s) named above and do not necessarily represent the views of Merthyr Tydfil County Borough Council.

Please read our privacy notices<https://www.merthyr.gov.uk/council/data-...> to find out more about how we use your personal information.

Merthyr Tydfil County Borough Council
Civic Centre
Castle Street
Merthyr Tydfil
CF47 8AN

Telephone: 01685 725000

[https://www.merthyr.gov.uk/assets/img/lo...
http://www.merthyr.gov.uk

FOI (Freedom of Information), Merthyr Tydfil Council

Classification: NOT PROTECTIVELY MARKED
Dear Mr Poole,

I apologise that we were unable to provide you with the requested information within the original timescale. At the moment due to the national epidemic the Council buildings are closed. Only staff in key areas or those who are able to work from home are in work. Not all staff have the ability to work from home. I hope you are able to understand the difficulty this puts the Local Authority under and are willing to cooperate with us. We are not in any way trying to be disruptive and will disclose this information as soon as we possibly can. Thank you for your patience.

Kind regards,
Sam

Samuel Bishop
Swyddog Datgelu Data a Chofnodion/Data Disclosure and Records Officer
Tîm Llywodraethu Gwybodaeth/Information Governance Team
Cyngor Bwrdeistref Sirol Merthyr Tudful/Merthyr Tydfil County Borough Council
Croesawn ni ohebu yn y Gymraeg/We welcome correspondence in Welsh.

Please read our privacy notices to find out more about how we use your personal information.

show quoted sections

FOI (Freedom of Information), Merthyr Tydfil Council

Classification: NOT PROTECTIVELY MARKED

 

Dear Sirs

 

RE:     ENVIRONMENTAL INFORMATION REGULATIONS 2004- INFORMATION REQUEST

 

We have considered your request and provide the following information:

 

1. Is there a rolling program in respect of flood protection inspections
of open culverts, drainage channels and roadside drains within the two
wards. If so please detail?

We are unable to provide this information due to Council Offices being
closed and not all staff having access to remote working from home. We
will disclose this data as soon as we possibly can. Thank you for your
patience.

 

2.  When was the last time the roadside drains were cleaned between:-

      a. Troedyrhiw and Aberfan (B4253) –

19.6.19 – 3.7.19   culvert cleansed 19.2.20

      b. Troedyrhiw and Merthyr Vale (A4054) –

3.7.19 - 26/27.2.20  

      c. How many requests for this type of action have been recorded by
MTCBC over the past 5

          years?

We are unable to provide this information due to Council Offices being
closed and not all staff having access to remote working from home. We
will disclose this data as soon as we possibly can. Thank you for your
patience.

 

3. What maintenance of open culverts, between the mountainsides and
residential areas on both sides of the Taff Valley, were conducted during
the past 10 years and when?

In accordance with land drainage law MTCBC are only responsible for the
maintenance of council owned culverts. Most culverts on the mountainside
in this area are on private land and therefore maintenance of these is the
responsibility of the land owner and not MTCBC. MTCBC do not have any
records of maintenance work to private culverts. We are unable to access
data to provide detail of MTCBC owned culverts in this area at this time
due to Council Offices being closed and not all staff have access to
remote working from home.

 

The following relates to the whole of the County Borough:- 4. What
specialised resources (vehicles / machinery) is retained by MTCBC for the
purpose of maintenance as detailed in 1 - 3 above, and by type.

We are unable to provide this information due to Council Offices being
closed and not all staff having access to remote working from home. We
will disclose this data as soon as we possibly can. Thank you for your
patience.

 

5. What services, in respect of 1 - 4 above, are contracted out, if any?

We are unable to provide this information due to Council Offices being
closed and not all staff having access to remote working from home. We
will disclose this data as soon as we possibly can. Thank you for your
patience.

 

The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any non-commercial research you are doing and for
the purposes of news reporting. Any other re-use, for example commercial
publication, would require the permission of the copyright holder. Most
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government officials and will be Crown Copyright. You can find details on
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Archives.

 

We supply this based on your original request. If this is not what you
wanted or if you feel we have not fully understood your request please do
not hesitate to contact us to clarify your exact requirements. If you have
any queries or concerns or are in any way dissatisfied with the handling
of your request and you wish to make a complaint please contact the
Information Governance Team on 01685 725000 or [2][Merthyr Tydfil Council request email]. If
you are not satisfied with the outcome of your complaint please contact
the Councils Complaints Team on 01685 725000 or
[3][email address], alternatively you may wish to submit a
complaint using the Councils [4]online complaints form. You maintain the
right to request an internal review of the Councils response to your
request. If you seek an internal review please set out in writing your
grounds of appeal and send to:

 

Data Protection Officer

Information Governance Team

Merthyr Tydfil County Borough Council

Civic Centre

Castle Street

Merthyr Tydfil

CF47 8AN

 

Tel: 01685 725000

Fax: 01685 725060

Email: [5][email address]

 

The Data Protection Officer will arrange for an internal review of your
case. You can find out more about the Act from the Information
Commissioner at:

 

Information Commissioner’s Office (Wales)

2^nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

 

Tel: 0330 414 6421 

Email: [6][email address]

Website: [7]www.ico.org.uk

 

Responses to completed requests for information are published online
within our disclosure log. Our disclosure log is located on our external
website ([8]www.merthyr.gov.uk). Please click [9]HERE to view our
disclosure log.

 

Yours faithfully

 

Swyddog Datgelu Data a Chofnodion/Data Disclosure and Records Officer

Tîm Llywodraethu Gwybodaeth/Information Governance Team

Cyngor Bwrdeistref Sirol Merthyr Tudful/Merthyr Tydfil County Borough
Council

 

Canolfan Dinesig/Civic Centre

Stryd Y Castell/Castle Street

Merthyr Tudful/Merthyr Tydfil

CF47 8AN/CF47 8AN

Ffon/Tel: 01685 725000

E-bost/E-mail: [10][Merthyr Tydfil Council request email]

 

Croesawn ni ohebu yn y Gymraeg/We welcome correspondence in Welsh.

Croesawn ohebu yn Gymraeg a fydd hyn ddim yn arwain at oedi.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol
ac wedi'u bwriadu ar gyfer pwy bynnag y cyfeirir ef ato neu atynt. Mae
cynnwys yr e-bost hwn cynrychioli barn y sawl a enwir uchod, felly nid
ydyw'n dilyn ei fod yn cynrychioli barn Cyngor Bwrdeistref Sirol Merthyr
Tudful.

Darllenwch ein [11]hysbysiadau preifatrwydd i ddarganfod mwy am sut rydym
yn defnyddio eich gwybodaeth bersonol.

Cyngor Bwrdeistref Sirol Merthyr Tudful
Canolfan Dinesig
Stryd Y Castell
Merthyr Tudful
CF47 8AN

Teleffon: 01685 725000

We welcome correspondence in Welsh and this will not lead to a delay.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. The contents of this e-mail represent the views of the
individual(s) named above and do not necessarily represent the views of
Merthyr Tydfil County Borough Council.

Please read our [12]privacy notices to find out more about how we use your
personal information.

Merthyr Tydfil County Borough Council
Civic Centre
Castle Street
Merthyr Tydfil
CF47 8AN

Telephone: 01685 725000

[13]http://www.merthyr.gov.uk

References

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2. mailto:[Merthyr Tydfil Council request email]
3. mailto:[email address]
4. https://eform.merthyr.gov.uk/default.asp...
5. mailto:[email address]
6. mailto:[email address]
7. http://www.ico.org.uk/
8. http://www.merthyr.gov.uk/
9. http://www.merthyr.gov.uk/council/data-p...
10. mailto:[Merthyr Tydfil Council request email]
11. https://www.merthyr.gov.uk/council/data-...
12. https://www.merthyr.gov.uk/council/data-...
13. http://www.merthyr.gov.uk/

Dear Merthyr Tydfil Council,

Please pass this on to the person who conducts Freedom of Information reviews.
23.05.2020
I am writing to request an internal review of Merthyr Tydfil Council's handling of my FOI request 'Flood Prevention - Drain Cleaning'.
While I totally accept the current effect that Covid 19 has had on the authority it does not excuse the fact that the authority has failed totally in its duty to action or update my F O I request.
The authority are clearly in breach of the F O I Act and I therefore request an indication of the status of my request.
A large number of rate payers were affected by flooding in what I perceive to be the authorities responsibilities and duties and as a result are still unable to return to their homes. An urgent review/update is requested.

[ GIVE DETAILS ABOUT YOUR COMPLAINT HERE ]

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/f...

Yours faithfully,

John Poole