Fleetlist

Hi David

I refer to your e-mail of 20^th February 2017 and write to confirm that
your request is now being progressed in accordance with the Freedom of
Information Act 2000.  In line with this legislation, it will be our aim
to respond to this request within 20 working days.  If for any reason we
are unable to progress within this timeframe we will contact you as soon
as possible.

In the meantime, should you have any queries, please do not hesitate to
contact us.  The best way to contact the Freedom of Information team is by
e-mail [1][email address].

Please quote reference number FOI 428_1617 on any correspondence.

Thanks

Heather

Heather McNally

Admin Officer

Legal Department

South Wales Fire & Rescue Service

Forest View Business Park

Llantrisant

RCT  CF72 8LX

Tel: 01443 232 084

Email: [2][email address]

- -

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the recipient(s) only. Any review,
retransmission, dissemination or other use of, or taking any action in
reliance upon this information by persons or entities other than the
intended recipient(s) is prohibited. If you have received this e-mail in
error please notify the sender immediately and destroy the material
whether stored on a computer or otherwise. Any views or opinions presented
within this e-mail are solely those of the author and do not necessarily
represent those of South Wales Fire and Rescue Service, unless otherwise
specifically stated. All mail sent to and from this address will be
monitored by our corporate e-mail system and may be scrutinised by persons
other than the addressee for unsuitable content or contraventions of
policy. If this is unacceptable to you please do not use this method of
communication with the South Wales Fire and Rescue Service.

Mae'r neges e-bost hon ac unrhyw ffeiliau sydd ynghlwm wrthi yn gwbl
gyfrinachol ac wedi'u bwriadu at sylw y person neu sefydliad y maent wedi
eu cyfeirio ato yn unig. Na chaniateir i chi adolygu, ailanfon, lledaenu
na defnyddio'r wybodaeth uchod ar unrhyw gyfrif: peidiwch a chymryd unrhyw
gamau o ganlyniad a gan ddibynnu arni. Os ydych wedi derbyn y neges e-bost
hon ar gam, wnewch chi hysbysu'r anfonydd ar unwaith a dileu'r e-bost a'i
chynnwys oddi ar eich system os gwelwch yn dda. Barn neu safbwyntiau'r
awdur yw'r rhai a fynegir yn y neges e-bost hon ac nid ydynt yn adlewyrchu
o anghenraid barn neu safbwyntiau Gwasanaeth Tan Ac Achub De Cymru onis
dywedir yn bendant fel arall. Bydd pob eitem o bost a anfonir i'r
cyfeiriad hwn yn cael ei monitro gan sustem e-bost corfforaethol y
Gwasanaeth Tan ac efallai y caiff ei harchwilio gan berson arall, sy ddim
o reidrwydd y derbynnydd gwreiddiol, er mwyn dod o hyd i ddefnydd o
ddeunydd anaddas neu dorri rheolau polisiau. Os nad yw hyn yn dderbyniol i
chi, peidiwch a defnyddio'r dull yma o gyfathrebu a Gwasanaeth Tan Ac
Achub De Cymru.

References

Visible links
1. mailto:[email address]
2. mailto:[email address]

Dear Mr Smith

I refer to your email of 28^th March, passed through to us by our Business
Support Administration Department. I have looked at the information on the
What Do They Know website to enable me to identify your request.

My sincere apologies – your request has been acknowledged and is in
progress. Due to some resource issues here, there is a slight backlog of
requests which has lead to delays in responses, including your own. I will
ensure that the necessary work is undertaken to complete your request has
soon as possible.

Should you have any further queries/concerns can I reiterate the advice
given in my colleagues initial acknowledgement – that is for you to quote
reference number 428_1617 on any correspondence – and address any emails
to [1][email address] – this will hopefully
alleviate any further delays.

Kind Regards

Jackie Evans

Swyddog Llywodraethu Gwybodaeth a Chydymffurfiaeth

Pencadlys Gwasanaeth Tân ac Achub De Cymru 

Parc Busnes Forest View

Llantrisant

CF72 8LX

Ffôn: 01443 232213

Ffôn Symudol: 07920 831452

Jackie Evans

Information Governance & Compliance Officer

South Wales Fire and Rescue Service Headquarters 

Forest View Business Park

Llantrisant

CF72 8LX 

Telephone: 01443 232213

[mobile number]

show quoted sections

Dear Mr Smith - I refer to the email below, passed to me via our Business Support Administration team.

I also received, and acknowledged, your previous request for a review (please see attached), advising that your request was still in progress.

As I explained in my previous emails, we have been experiencing some delays with dealing with requests, due to ongoing resource issues. In the case of your request, there have also been some issues in collating the data. Initially the information provided did not fully answer your request, and some errors were noted and so was returned to them.

We have now received further data from them. I have allocated a team member to work on this for you, and you should receive our response by early next week.

I apologise for this continued delay - and also that you have not been kept updated on the ongoing status of your request. I will address this with my team to prevent it happening in future.

Can I repeat the advice in my previous email and ask that should you have any queries that you please contact us directly at [email address] and include the reference number 428_1617, in order that your request can be identified more quickly - and that it is not delayed by passing through another department first

Jackie Evans
Information Governance & Compliance Officer

South Wales Fire and Rescue Service Headquarters 
Forest View Business Park
Llantrisant
CF72 8LX 

show quoted sections

Dear Mr Smith

Please find attached the information you requested.

I would like to apologise for the time its taking to response to you
request. 

This was due to employees being on leave and the incorrect information
firstly provided from the relevant department.

If you have any further queries please do not hesitate to contact me.

Thank you

Natalie Blackler

Natalie Blackler Natalie Blackler

Swyddog Gweinyddol Administrative Officer

Rheoli Gwybodaeth Information Management

Pencadlys Gwasanaeth Tân ac Achub De Cymru South Wales Fire and Rescue
Parc Busnes Forest View Service Headquarters
Llantrisant Forest View Business Park
Llantrisant
CF72 8LX
CF72 8LX 
Ffôn: 01443 232529
Tel: 01443 232529 
[1]www.decymru-tan.gov.uk
[3]www.southwales-fire.gov.uk
[2]http://fshqsp:10000/Library/Templates/Pu...

- -

Mae'r neges e-bost hon ac unrhyw ffeiliau sydd ynghlwm wrthi yn gwbl
gyfrinachol ac wedi'u bwriadu at sylw y person neu sefydliad y maent wedi
eu cyfeirio ato yn unig. Na chaniateir i chi adolygu, ailanfon, lledaenu
na defnyddio'r wybodaeth uchod ar unrhyw gyfrif: peidiwch a chymryd unrhyw
gamau o ganlyniad a gan ddibynnu arni. Os ydych wedi derbyn y neges e-bost
hon ar gam, wnewch chi hysbysu'r anfonydd ar unwaith a dileu'r e-bost a'i
chynnwys oddi ar eich system os gwelwch yn dda. Barn neu safbwyntiau'r
awdur yw'r rhai a fynegir yn y neges e-bost hon ac nid ydynt yn adlewyrchu
o anghenraid barn neu safbwyntiau Gwasanaeth Tan Ac Achub De Cymru onis
dywedir yn bendant fel arall. Bydd pob eitem o bost a anfonir i'r
cyfeiriad hwn yn cael ei monitro gan sustem e-bost corfforaethol y
Gwasanaeth Tan ac efallai y caiff ei harchwilio gan berson arall, sy ddim
o reidrwydd y derbynnydd gwreiddiol, er mwyn dod o hyd i ddefnydd o
ddeunydd anaddas neu dorri rheolau polisiau. Os nad yw hyn yn dderbyniol i
chi, peidiwch a defnyddio'r dull yma o gyfathrebu a Gwasanaeth Tan Ac
Achub De Cymru.

Rydym yn croesawu gohebiaeth yn y Gymraeg a’r Saesneg - byddwn yn ymateb
yn gyfartal i’r ddau ac yn ateb yn eich dewis iaith heb oedi.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the recipient(s) only. Any review,
retransmission, dissemination or other use of, or taking any action in
reliance upon this information by persons or entities other than the
intended recipient(s) is prohibited. If you have received this e-mail in
error please notify the sender immediately and destroy the material
whether stored on a computer or otherwise. Any views or opinions presented
within this e-mail are solely those of the author and do not necessarily
represent those of South Wales Fire and Rescue Service, unless otherwise
specifically stated. All mail sent to and from this address will be
monitored by our corporate e-mail system and may be scrutinised by persons
other than the addressee for unsuitable content or contraventions of
policy. If this is unacceptable to you please do not use this method of
communication with the South Wales Fire and Rescue Service.

We welcome correspondence in Welsh and English - we will respond equally
to both and will reply in your language of choice without delay.

References

Visible links
1. http://www.decymru-tan.gov.uk/
3. http://www.southwales-fire.gov.uk/

Morning Mr Smith

Thank you for your response.

I have passed your request on to our legal department for review, however
can you confirm that you now require registrations plates as your original
request didn't state that vehicle registrations were required: -

Please can I request a full current up to date fleet list for South Wales
Fire and Rescue along with the stations allocations of the said vehicles
to include all operational appliances, reserve appliances and ancillary
vehicles.

If available please send to the email address that is provided. 

I would also like to request a list of all disposed of vehicles, the date
disposed and where they were disposed to for the last 6 years.

A refusal stating that it is exceeds National Security will not be
accepted.

With respect to the location of our vehicles please see the statement
below.

With respect to the normal locations of our operational equipment (with
the exception

of cars) this information is available already via our website. A link to
the station

pages is provide below. The cars are either pool cars (and so used by any
approved

member of staff), or allocated to specific officers/staff members, so will
be based

across the service area.

http://www.southwalesfire.

gov.uk/ENGLISH/CONTACTUS/WHEREWEARE/FIRE_STATIONS/Pages/def

ault.aspx

The second web link below takes you to the Fleet and Engineering pages of

our website. This explains the role of each of the vehicles in our fleet:

http://www.southwalesfire.

gov.uk/English/operationalresponse/ourequipment/Pages/Appliances.aspx

If you require any further information please do not hesitate to contact
the date protection mailbox on [1][email address].

Thank you

Natalie Blackler

Swyddog Gweinyddol

Rheoli Gwybodaeth

Pencadlys Gwasanaeth Tân ac Achub De Cymru

Parc Busnes Forest View

Llantrisant

CF72 8LX

Ffôn: 01443 232529

www.decymru-tan.gov.uk

Natalie Blackler

Administrative Officer

Information Management

South Wales Fire and Rescue Service Headquarters

Forest View Business Park

Llantrisant

CF72 8LX

Telephone: 01443 232529 

www.southwales-fire.gov.uk

show quoted sections

Dear Mr Smith

As requested I am arranging for an Internal Review to be carried out in
relation to our handling of the request.

However – in compiling the case file I have looked at your original
request and can see no reference to registration numbers? I have also
checked your What do they Know record for this request - again - this does
not specifically mention registration numbers – just a current fleet list
along with station allocations, as well as the disposal information.

The request was for "a full current up to date fleet list for South Wales
Fire and Rescue along with the stations allocations of the said vehicles
to include all operational appliances, reserve appliances and ancillary
vehicles”. (This has been directly copied from your initial request –
which I also attach for your information).

The provision of registration numbers will not therefore form part of the
internal review – but I will ask that the information is obtained so that
a disclosure decision can be made on that separately.

I will be passing your case to our legal services officer to carry out the
review of the way your initial request was handled.

Kind Regards

Jackie Evans

Information Governance and Compliance Officer

show quoted sections

Dear Mr Smith,

I have been asked to conduct an internal review of request reference
428_1617, in relation to the current fleet of SWFRS.

Your request was submitted on 20^th February 2017, meaning it should have
been responded to by 17^th March 2017. Your request was as follows

“Please can I request a full current up to date fleet list for South Wales
Fire and Rescue along with the stations allocations of the said vehicles
to include all operational appliances, reserve appliances and ancillary
vehicles.

If available please send to the email address that is provided. I would
also like to request a list of all disposed of vehicles, the date disposed
and where they were disposed to for the last 6 years.

A refusal stating that it is exceeds National Security will not be
accepted”

In order to conduct this review, I looked at the chronological series of
events leading up to the request review. In order that you can see what
work was undertaken at each stage, this is summarised here:

+------------------------------------------------------------------------+
|20.02.17|Request received by Business Support and forwarded to|
| |Information Management Team |
|--------+---------------------------------------------------------------|
|23.02.17|Request acknowledged by H McNally (HM), and information was|
| |requested from our workshops manager (responsible for the|
| |fleet). HM asked that any information held be returned to her|
| |no later than 10^th March |
|--------+---------------------------------------------------------------|
|27/02/17|Workshops Manager advised information would be held by the|
| |Insurance Section. HM sent request to Insurance reiterating|
| |10^th March deadline. |
|--------+---------------------------------------------------------------|
|01/03/17|Insurance Section advised they did not believe they held the|
| |information, however, would discuss with workshops to resolve |
|--------+---------------------------------------------------------------|
|13/03/17|Information received from Insurance and saved to file |
|--------+---------------------------------------------------------------|
|28/03/17|Your request for review was received by Business Support – who|
| |passed it through to the Information Management team. |
| | |
| |J Evans our Information Governance Officer reviewed the case|
| |file, and advised that the request was still in progress,|
| |explaining that there was a backlog of requests due to a|
| |resource issue. |
|--------+---------------------------------------------------------------|
|30/03/17|A team member was asked to collate the information for the|
| |respond, however, noted that the data did not include the|
| |method of disposal and so contacted workshops asking them to|
| |provide this information |
|--------+---------------------------------------------------------------|
|25/04 |Your second request for a review was received through Business|
| |Support. This was responded to by JE advising you that the|
| |request was in progress, and explained the situation regarding|
| |the missing information. JE also attached the previous response|
| |from 28/03/17 as it was not clear if you had received it, as|
| |you had not provided the reference number or sent to the data|
| |protection mailbox as advised on that correspondence |
|--------+---------------------------------------------------------------|
|05/04/17|Updated information received from workshops |
|--------+---------------------------------------------------------------|
|08/05/17|Response disclosed and request closed |
|--------+---------------------------------------------------------------|
|08/05/17|Request for Internal Review received – stating request had not|
| |been fulfilled. This stated that you had asked for location|
| |information and |
+------------------------------------------------------------------------+

On 8^th May 2017 you submitted a request for Internal Review, advising
that your request had not been fulfilled. You advised that you had not
received location data or registration numbers.

My finding under this review are as follows -

Ms McNally is a member of the legal team, however, due to a member of the
Information Management team was asked to assist. At that time Ms McNally
had received only basic training on FOI requests. The Information
Management team had no admin support for a long period of time due to the
long term absence of that post holder. This lead to a back log of work,
including FOI requests.

As soon as that individual returned to the office, work began to resolve
the backlog.

Initially request was handled in line with organisational procedures for
FOI requests

Our Insurance department did not provide the information on time to
Information Management team, and furthermore due to a lack of resources,
the information was not reviewed for disclosure and due to an
administration error was not noticed until your initial request for review
on 28^th March.

I note that Mrs Evans did complete a review as requires at that time,
explaining the resource issues/backlog at that time.

We fully accept that -

-          This request was not addressed within the required timescales.
This was due to a combination of a specific resource issue within the
team, and departments not providing the required information within
appropriate timescales.

-          The location data is already within the public domain and as
such is exempt from disclosure by virtue of Section 21 (1) of the FOI Act
– Information Accessible by other means. However, this should have been
explained within your request.

With regards to your assertion that you also requested registration
numbers, I have reviewed both the original email sent to us, and checked
this against the request recorded in the “What Do They Know” website and
this was not part of your original request and as such as not been
included in my review. However, I understand that this work is now ongoing
and that this will be provided to you in due course.

You also stated that the information provided as “of no use at all”.
However at no point have you advised what you require the data for, so we
have no way of knowing what is of best use to you. We can provide only
what is asked for unless given additional information I am therefore
unable to elaborate any further to that part of your review request.

In relation to the resourcing matter identified, I can confirm that
additional resources have bene provided with training to provide
resilience to the Information Management Team.

In relation to the missing location data, the Information Management team
have been reminded that all request must be carefully reviewed to ensure
that all aspects are answered, and that, should any exemptions apply this
must be fully explained. In addition, all requests are now reviewed by
both the Information Governance and Compliance Officer, as well as the
relevant director to ensure that they are completed correctly.

I have undertaken my best endeavours to respond and provide a
comprehensive reply to your review request, however, should you be
dissatisfied by the response you are, as you may be aware, you are still
dissatisfied you do have the right to contact the Information Commissioner
who will consider the matter.

Yours,

Daniel South LLB (dip)

Cyfreithiwr / Solicitor

- -

Mae'r neges e-bost hon ac unrhyw ffeiliau sydd ynghlwm wrthi yn gwbl
gyfrinachol ac wedi'u bwriadu at sylw y person neu sefydliad y maent wedi
eu cyfeirio ato yn unig. Na chaniateir i chi adolygu, ailanfon, lledaenu
na defnyddio'r wybodaeth uchod ar unrhyw gyfrif: peidiwch a chymryd unrhyw
gamau o ganlyniad a gan ddibynnu arni. Os ydych wedi derbyn y neges e-bost
hon ar gam, wnewch chi hysbysu'r anfonydd ar unwaith a dileu'r e-bost a'i
chynnwys oddi ar eich system os gwelwch yn dda. Barn neu safbwyntiau'r
awdur yw'r rhai a fynegir yn y neges e-bost hon ac nid ydynt yn adlewyrchu
o anghenraid barn neu safbwyntiau Gwasanaeth Tan Ac Achub De Cymru onis
dywedir yn bendant fel arall. Bydd pob eitem o bost a anfonir i'r
cyfeiriad hwn yn cael ei monitro gan sustem e-bost corfforaethol y
Gwasanaeth Tan ac efallai y caiff ei harchwilio gan berson arall, sy ddim
o reidrwydd y derbynnydd gwreiddiol, er mwyn dod o hyd i ddefnydd o
ddeunydd anaddas neu dorri rheolau polisiau. Os nad yw hyn yn dderbyniol i
chi, peidiwch a defnyddio'r dull yma o gyfathrebu a Gwasanaeth Tan Ac
Achub De Cymru.

Rydym yn croesawu gohebiaeth yn y Gymraeg a’r Saesneg - byddwn yn ymateb
yn gyfartal i’r ddau ac yn ateb yn eich dewis iaith heb oedi.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the recipient(s) only. Any review,
retransmission, dissemination or other use of, or taking any action in
reliance upon this information by persons or entities other than the
intended recipient(s) is prohibited. If you have received this e-mail in
error please notify the sender immediately and destroy the material
whether stored on a computer or otherwise. Any views or opinions presented
within this e-mail are solely those of the author and do not necessarily
represent those of South Wales Fire and Rescue Service, unless otherwise
specifically stated. All mail sent to and from this address will be
monitored by our corporate e-mail system and may be scrutinised by persons
other than the addressee for unsuitable content or contraventions of
policy. If this is unacceptable to you please do not use this method of
communication with the South Wales Fire and Rescue Service.

We welcome correspondence in Welsh and English - we will respond equally
to both and will reply in your language of choice without delay.

Dear Mr Smith,

I undertook the review and provided you with a comprehensive response to
your request on the 22^nd of June 2017.

I refer you to the final paragraph of my review dated the 22^nd of June
2017 “I have undertaken my best endeavours to respond and provide
a comprehensive reply to your review request, however, should you
be dissatisfied by the response you are, as you may be aware, you are
still dissatisfied you do have the right to contact the Information
Commissioner who will consider the matter.”

Yours sincerely,

Daniel South LLB (dip)

Cyfreithiwr / Solicitor

- -

Mae'r neges e-bost hon ac unrhyw ffeiliau sydd ynghlwm wrthi yn gwbl
gyfrinachol ac wedi'u bwriadu at sylw y person neu sefydliad y maent wedi
eu cyfeirio ato yn unig. Na chaniateir i chi adolygu, ailanfon, lledaenu
na defnyddio'r wybodaeth uchod ar unrhyw gyfrif: peidiwch a chymryd unrhyw
gamau o ganlyniad a gan ddibynnu arni. Os ydych wedi derbyn y neges e-bost
hon ar gam, wnewch chi hysbysu'r anfonydd ar unwaith a dileu'r e-bost a'i
chynnwys oddi ar eich system os gwelwch yn dda. Barn neu safbwyntiau'r
awdur yw'r rhai a fynegir yn y neges e-bost hon ac nid ydynt yn adlewyrchu
o anghenraid barn neu safbwyntiau Gwasanaeth Tan Ac Achub De Cymru onis
dywedir yn bendant fel arall. Bydd pob eitem o bost a anfonir i'r
cyfeiriad hwn yn cael ei monitro gan sustem e-bost corfforaethol y
Gwasanaeth Tan ac efallai y caiff ei harchwilio gan berson arall, sy ddim
o reidrwydd y derbynnydd gwreiddiol, er mwyn dod o hyd i ddefnydd o
ddeunydd anaddas neu dorri rheolau polisiau. Os nad yw hyn yn dderbyniol i
chi, peidiwch a defnyddio'r dull yma o gyfathrebu a Gwasanaeth Tan Ac
Achub De Cymru.

Rydym yn croesawu gohebiaeth yn y Gymraeg a’r Saesneg - byddwn yn ymateb
yn gyfartal i’r ddau ac yn ateb yn eich dewis iaith heb oedi.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the recipient(s) only. Any review,
retransmission, dissemination or other use of, or taking any action in
reliance upon this information by persons or entities other than the
intended recipient(s) is prohibited. If you have received this e-mail in
error please notify the sender immediately and destroy the material
whether stored on a computer or otherwise. Any views or opinions presented
within this e-mail are solely those of the author and do not necessarily
represent those of South Wales Fire and Rescue Service, unless otherwise
specifically stated. All mail sent to and from this address will be
monitored by our corporate e-mail system and may be scrutinised by persons
other than the addressee for unsuitable content or contraventions of
policy. If this is unacceptable to you please do not use this method of
communication with the South Wales Fire and Rescue Service.

We welcome correspondence in Welsh and English - we will respond equally
to both and will reply in your language of choice without delay.