Financial & Workforce Efficiencies

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Dear King's Lynn and West Norfolk Borough Council,

I am researching financial and workforce efficiency in local government. Under the FOI act please provide the following information:
1) For each of the last 5 financial years, please provide:
a) The total number of invoices that the authority has processed through accounts payable (AP).
b) The total expenditure through AP.

2) Do you currently use/has any 3rd parties completed a duplicate payment review/statement review in the last 5 years? If so please specific the name of the company and the contract end date.

3) What is the total value of duplicated invoices/erroneous payments that have been identified by any 3rd parties in the last 5 years or in any period reviewed (please specify).

4) How much did the 3rd party invoice the authority for any review work undertaken?

5) What accounting system does the authority use (Oracle, E-Financials, Agresso, Sage etc.)?

6) Please state the authority’s total spend on agency staff in the last financial year (14/15), split by the following staff categories, including all spend on agency staff outside of the categories specified as “other”:
• Social workers
• Residential homecare staff
• Domiciliary care staff
• Others (please describe the staff)

7) Please provide a list of the 10 most utilized agencies in the last financial year.

8) Does the council use any 3rd party services or software to manage/book agency workers? If so please state the name of the company used, the services provided and the amount that the authority spent on these services/software in the last financial year.

Thank you for your time with this request.

Yours faithfully,

J Taylor

Ƹ Kirsty Read eastlaw.org.uk,

Dear Sir/Madam

FREEDOM OF INFORMATION ACT 2000 and/or ENVIRONMENTAL INFORMATION
REGULATIONS 2004 – INFORMATION REQUEST 005515 FOR BOROUGH COUNCIL OF KINGS
LYNN AND WEST NORFOLK

Thank you for your request for information.  Please find attached the
information relating to your questions:

     1) For each of the last 5 financial years, please provide:

     a) The total number of invoices that the authority has processed
through accounts payable (AP). 

     b) The total expenditure through AP.

  2011-12 2012-13 2013-14 2014-15 2015-16
no                  
inv 21,863                  19,030                  17,935            18,376            18,415
        
Value 33,255,390          29,976,322          34,647,218    34,288,001    50,454,297

 

     2) Do you currently use/has any 3rd parties completed a duplicate
payment review/statement review in the last 5 years? If so please specific
the name of the company and the contract end date.

  

          National Fraud Initiative is sent information every 2 years,
which they sort and then query.  Audit then deal with queries.

 

     3) What is the total value of duplicated invoices/erroneous payments
that have been identified by any 3rd parties in the last 5 years or in any
period reviewed (please specify).

 

          Last years figure only available £35216.76, the majority of
which has already been recovered

    

     4) How much did the 3rd party invoice the authority for any review
work undertaken?

 

          We do not pay for this service, we are obliged to send
information to NFI.#

 

     5) What accounting system does the authority use (Oracle,
E-Financials, Agresso, Sage etc.)?

    

          E5, Advance Business Systems

 

     6) Please state the authority’s total spend on agency staff in the
last financial year (14/15), split by the following staff categories,
including all spend on agency staff outside of the

     categories specified as “other”:

     • Social workers

     • Residential homecare staff

     • Domiciliary care staff

     • Others (please describe the staff)

 

         Information not available

    

     7) Please provide a list of the 10 most utilized agencies in the last
financial year.

    

          Information not available

 

     8) Does the council use any 3rd party services or software to
manage/book agency workers? If so please state the name of the company
used, the services provided and the amount that the

     authority spent on these services/software in the last financial 
year.

 

          No

The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988, you are free to use it for your
own purposes, including any non-commercial research you are doing and for
the purposes of news reporting.  Any other re-use would require the
permission of the copyright holder.

For information where the copyright is owned by the Council, details of
the conditions on re-use can be found on our website.

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to me at the above address within 28 days of the date of
this letter.

If you are not content with the outcome of your complaint, you can also
complain to the Information Commissioner at www.ico.org.uk or Tel: 0303
123 1113

Yours sincerely

Kirsty Read

Administrative Assistant

For Borough Council of Kings Lynn and West Norfolk

01263 516057

[email address]

005515 / 139140

Ƹ Kirsty Read eastlaw.org.uk
Administrative Assistant
+441263 516057

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