Finance system

Andy Gilbert made this Freedom of Information request to Essex Police, Fire and Crime Commissioner

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Essex Police and Crime Commissioner,

1) What Finance system do you use for Finance management?
2) What system do you use for Planning and Budgeting?
3) Which vendor/System Integrator (SI) implemented your current Finance System?
4) Who is your current Finance system support partner?
5) When is the contract for the current Finance System expiring?
6) Are you planning to renew your current finance System or tender for a new system upon expiry?
7) If tender, when are you planning to publish for a tender?
8) Which framework do you use for procurement?
9) Are you planning to join a Shared Service in the next 1-2 years?
10) Are you planning to collaborate/join with another Police Force in the next 1-2 years?

Yours faithfully,

Andy Gilbert

Police and Crime Commissioner Essex, Essex Police, Fire and Crime Commissioner

1 Attachment

As Police and Crime Commissioner (PCC), I oversee Essex Police and have
responsibility for ensuring that the police force is efficient, effective
and

fair.

 

My office will aim to reply to all correspondence within 20 working days,
and will inform you if it is not possible to respond in full within this
period.

 

If your enquiry is about an operational policing matter, then it will be
passed to Essex Police for them to respond to you directly.

 

Any complaints about individual officers should be referred to Essex
Police, Please follow hyperlink below:-

 

[1]http://www.essex.police.uk/contact_us/co...

 

Roger Hirst

Police and Crime Commissioner

Office of The Police and Crime Commissioner for Essex

 

Telephone: 01245 291600

Internal: 161600

 

Roger Hirst | Police and Crime Commissioner | Office of the Police and
Crime Commissioner for Essex

3 Hoffmanns Way | Chelmsford | Essex CM1 1GU | T: 01245 291600 | Internal:
161600

Email: [2][email address]<mailto:[email address]

Web: [3]http://www.essex.pcc.police.uk/

Twitter: @EssexPCC

 

Come along to our public meetings, details here:
[4]http://www.essex.pcc.police.uk/events/

 

Get support and information from the new Victims Gateway:
[5]http://www.essexvictimsgateway.org/

 

This email and any other accompanying document(s) contain information from
Kent Police and/or Essex Police, which is confidential or privileged. The
information is intended to be for the exclusive use of the individual(s)
or bodies to whom it is addressed. The content, including any subsequent
replies, could be disclosable if relating to a criminal investigation or
civil proceedings. If you are not the intended recipient, be aware that
any disclosure, copying, distribution or other use of the contents of this
information is prohibited. If you have received this email in error,
please notify us immediately by contacting the sender or telephoning Kent
Police on 01622 690690 or Essex Police on 01245 491491, as appropriate.

References

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1. http://www.essex.police.uk/contact_us/co...
2. mailto:[email address]%3cmailto:[email address]
3. http://www.essex.pcc.police.uk/
4. http://www.essex.pcc.police.uk/events
5. http://www.essexvictimsgateway.org/

Data FOI Essex, Essex Police, Fire and Crime Commissioner

1 Attachment

Thank you for your enquiry which has been logged under the above
reference.

Under the Freedom of Information Act we are required to reply within 20
working days.  The Act does not specify a limit to the number of
information requests a public authority may receive or the number of
requests or questions an applicant may submit.  However, there are
exemptions in the Act that can apply and these include where the cost of
complying with the request would extend beyond the reasonable cost limit,
(currently 18 hours or £450), or if the request is otherwise manifestly
unreasonable in its scope or nature. 

 

Requests that ask a great many questions, or a number of detailed requests
submitted at the same time, may make it necessary for Essex Police to
refuse the requests wholly or in part. The exemption at s14 may be engaged
if the burden on the authority is increased through multiple requests on
differing subjects

 

The Information Commissioner’s Office (ICO) has responsibility for
providing oversight and guidance for the legislation and they have
produced advice for applicants on submitting effective requests.  Further
information can be found on the Commissioner’s website at
[1]www.ico.gov.uk specific information relating to submitting a request
can be found at:
[2]https://ico.org.uk/for-the-public/offici...

 

While we process your request, please take the time to consider the ICO’s
advice and whether you feel it may be beneficial to amend or refine your
request. Our team is happy to discuss your request with you and will be
able to provide advice as to what kind of information will be available
from Essex Police.

 

 

Jessica Casey

Information Officer

Data Protection & Freedom of Information

Information Management

Corporate Services

Essex Police Headquarters

External Tel: 101 ext 150030

E-Mail:[email address]

Fax: 01245 452256 (int: 150045)

Non Emergency Telephone Number: 101 

 

[3]Corporate Services Logo

 

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Police and Crime Commissioner Essex, Essex Police, Fire and Crime Commissioner

1 Attachment

Dear Mr Gilbert,

 

We acknowledge the receipt of your Freedom of Information (FOI) request
dated 20 April 2017, which has been recorded in accordance with our
procedures.

 

The Office of the Police and Crime Commissioner does not hold the
information you have requested, but it may be held by Essex Police.

 

FOI legislation allows for the transfer of FOI requests with the agreement
of the applicant but rather than delay your request, and create more work
for you in providing that agreement, we have transferred your request in
the expectation you will be happy for that transfer to take place in an
effort to answer your question(s).

 

We hope that is in accordance with your wishes but please let us know if
you do not wish that transfer to take place.

 

Yours sincerely,

 

Office of the Police and Crime Commissioner for Essex

 

3 Hoffmanns Way | Chelmsford | Essex CM1 1GU | T: 01245 291600 | Internal:
161600
Email: pcc[1]@essex.pnn.police.uk

Web: [2]http://www.essex.pcc.police.uk/ 

Twitter: @EssexPCC

 

Come along to our public meetings, details here:
[3]http://www.essex.pcc.police.uk/events/

 

Get support and information from the new Victims Gateway:
[4]http://www.essexvictimsgateway.org/

 

 

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Shirley Elderfield 42007205, Essex Police, Fire and Crime Commissioner

2 Attachments

Dear Mr Gilbert

 

Thank you for your enquiry which has been logged under the above
reference.

Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties
on public authorities. Unless exemptions apply, the first duty at
Sec1(1)(a) is to confirm or deny whether the information specified in a
request is held. The second duty at Sec1(1)(b) is to disclose information
that has been confirmed as being held. Where exemptions are relied upon
s17 of FOIA requires that we provide the applicant with a notice which: a)
states that fact b) specifies the exemption(s) in question and c) states
(if that would not otherwise be apparent) why the exemption applies.

In respect of your enquiry:

1)What Finance system do you use for Finance management?

2)What system do you use for Planning and Budgeting?

3)Which vendor/System Integrator (SI) implemented your current Finance
System?

4)Who is your current Finance system support partner?

5)When is the contract for the current Finance System expiring?

6)Are you planning to renew your current finance System or tender for a
new system upon expiry?

7)If tender, when are you planning to publish for a tender?

8)Which framework do you use for procurement?

9)Are you planning to join a Shared Service in the next 1-2 years?

10)Are you planning to collaborate/join with another Police Force in the
next 1-2 years?

Having completed my enquiries I am able to respond as follows:

In respect of Sec1(1)(a) Essex Police does hold information relating to
your request.

In respect of Sec1(1)(b) I can advise as follows:

1)What Finance system do you use for Finance management?

SAP

 

2)What system do you use for Planning and Budgeting?

SAP

 

3)Which vendor/System Integrator (SI) implemented your current Finance
System?

SAP/Roc Systems Consulting

 

4)Who is your current Finance system support partner?

SAP

 

5)When is the contract for the current Finance System expiring?

We have a fully integrated Enterprise Resource Planning (ERP) System which
includes the Finance System. Licences and Support are renewed on a year by
year basis from 1 January to 31 December.

 

6)Are you planning to renew your current finance System or tender for a
new system upon expiry?

We have no current plans to replace the ERP System. As set out in 5)
Licences and Support are renewed on a year by year basis from 1 January to
31 December.

 

7)If tender, when are you planning to publish for a tender?

We currently have no plans to replace the ERP system

 

8)Which framework do you use for procurement?

We would identify suitable Public Sector Framework Agreements open to us
at the time of the required procurement activity.

 

9)Are you planning to join a Shared Service in the next 1-2 years?

This is not on the existing ICT programme

 

10)Are you planning to collaborate/join with another Police Force in the
next 1-2 years?

Collaboration already exists with Kent Police

 

I trust that this information is of assistance.

Shirley Elderfield
Information Officer
Corporate Services
Essex Police HQ
Internal extension 150025
Direct Dial 01245 452647
Essex Police Non emergency Telephone Number 101
Fax: Internal 150045 External 01245 452256
Website: [1]www.essex.police.uk

Information Management, Corporate Services, Essex Police Headquarters, PO
Box 2, Springfield, Chelmsford, CM2 6DA

 

 

 

If you require further information or wish to submit a request, please
refer to the information found on the Commissioner’s website regarding
submission of effective requests
[2]https://www.ico.org.uk/for_the_public/of...

 

Your right to complain

 

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

 

Complaints should be submitted within 20 working days from the date of
this response and should be addressed to the Senior Information Officer at
the above address or by email to: [3][email address]

 

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days.

 

Please explain which aspect of the reply you are not satisfied with, and
if your complaint concerns the decision to apply an exemption it would
assist the review if you would outline why you believe the exemption does
not apply.

           

If you are still dissatisfied following our review, you have the right
under section 50 of the Act to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police

 

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [4]https://ico.org.uk/

 

From: Data FOI Essex
Sent: 24 April 2017 08:22
To: '[FOI #402331 email]'
Subject: RE: FOI request our ref. 10037 Finance System

 

Thank you for your enquiry which has been logged under the above
reference.

Under the Freedom of Information Act we are required to reply within 20
working days.  The Act does not specify a limit to the number of
information requests a public authority may receive or the number of
requests or questions an applicant may submit.  However, there are
exemptions in the Act that can apply and these include where the cost of
complying with the request would extend beyond the reasonable cost limit,
(currently 18 hours or £450), or if the request is otherwise manifestly
unreasonable in its scope or nature. 

 

Requests that ask a great many questions, or a number of detailed requests
submitted at the same time, may make it necessary for Essex Police to
refuse the requests wholly or in part. The exemption at s14 may be engaged
if the burden on the authority is increased through multiple requests on
differing subjects

 

The Information Commissioner’s Office (ICO) has responsibility for
providing oversight and guidance for the legislation and they have
produced advice for applicants on submitting effective requests.  Further
information can be found on the Commissioner’s website at
[5]www.ico.gov.uk specific information relating to submitting a request
can be found at:
[6]https://ico.org.uk/for-the-public/offici...

 

While we process your request, please take the time to consider the ICO’s
advice and whether you feel it may be beneficial to amend or refine your
request. Our team is happy to discuss your request with you and will be
able to provide advice as to what kind of information will be available
from Essex Police.

 

 

Jessica Casey

Information Officer

Data Protection & Freedom of Information

Information Management

Corporate Services

Essex Police Headquarters

External Tel: 101 ext 150030

E-Mail:[email address]

Fax: 01245 452256 (int: 150045)

Non Emergency Telephone Number: 101 

 

[7]Corporate Services Logo

 

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