Finance Processes

Stephanie Mottershead made this Freedom of Information request to Tameside Metropolitan Borough Council

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The request was successful.

Stephanie Mottershead

Dear Tameside Borough Council,

I would like to find out some information about your current Accounts Payable and Accounts Receivable processes, please indicate:

_ where the Accounts Payable team is currently based and if centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ number of staff manually processing the invoices?
_how many suppliers do you have?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation using OCR scanning technology in the next 6 months to a year?
_ If OCR/ Invoice automation systems already in place please indicate name of supplier?

_ where the Accounts Receivable team is based and if centralised?
_ which finance system/accounting software they use to process customers invoices/payments?
_ Number of cash allocators and credit controllers employed full time to reconcile cash and match payments to the sales ledger?
_ How many customers do you have?
_ How many payments do you receive per day?
_ volume of remittance slips received per day? Do they come in by post? Are they scanned?
_ how many BACS payments do you receive per day?
_ how many cheque payments do you receive per day? Are the cheques scanned?
_ How long does it take to clear a day’s cash?

Yours faithfully,

Stephanie Mottershead

Christine Handley, Tameside Metropolitan Borough Council

1 Attachment

Dear Ms Mottershead

Further to your request for information, please find attached an
acknowledgement letter from Sandra Stewart, Borough Solicitor.

Regards

Christine Handley

PA to Sandra Stewart, Borough Solicitor

Address: Tameside MBC Wellington Road Ashton under Lyne OL6 6DL

Telephone: 0161 342 3197

Fax: 0161 342 2747

E-mail: [email address]

Confidentiality: This e-mail its contents and any attachments are intended
only for the above named. As this e-mail may contain confidential or
legally privileged information, if you are not, or suspect that you are
not the above named or the person responsible for delivering the message
to the above named, delete or destroy the email and any attachments
immediately. The contents of this e-mail may not be disclosed to nor used
by anyone other than the above named.

Security and Viruses: please note that we cannot guarantee that this
message or any attachment is virus free or has not been intercepted and
amended.

Monitoring: The Council undertakes monitoring of both incoming and
outgoing e-mails. You should therefore be aware that if you send an e-mail
to a person within the Council it may be subject to any monitoring deemed
necessary by the organisation from time to time. The views of the author
may not necessarily reflect those of the Council.

Access: As a public body, the Council may be required to disclose this
e-mail (or any response to it) under the Freedom of Information Act 2000,
unless the information in it is covered by one of the exemptions in the
Act.

Paul Clarke - Rev, Tameside Metropolitan Borough Council

1 Attachment

Please find attached a response to your FOI request

Paul Clarke

Service Unit Manager - Revenues

Borough Treasurer

Tameside MBC

0161-342-2062

Confidentiality: This e-mail its contents and any attachments are intended
only for the above named. As this e-mail may contain confidential or
legally privileged information, if you are not, or suspect that you are
not the above named or the person responsible for delivering the message
to the above named, delete or destroy the email and any attachments
immediately. The contents of this e-mail may not be disclosed to nor used
by anyone other than the above named.

Security and Viruses: please note that we cannot guarantee that this
message or any attachment is virus free or has not been intercepted and
amended.

Monitoring: The Council undertakes monitoring of both incoming and
outgoing e-mails. You should therefore be aware that if you send an e-mail
to a person within the Council it may be subject to any monitoring deemed
necessary by the organisation from time to time. The views of the author
may not necessarily reflect those of the Council.

Access: As a public body, the Council may be required to disclose this
e-mail (or any response to it) under the Freedom of Information Act 2000,
unless the information in it is covered by one of the exemptions in the
Act.