Finance Processes

Stephanie Mottershead made this Freedom of Information request to Strabane District Council

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Stephanie Mottershead

Dear Strabane District Council,

I would like to find out some information about your current Accounts Payable and Accounts Receivable processes, please indicate:

_ where the Accounts Payable team is currently based and if centralised?
_ which finance system/accounting software the finance team uses to process supplier invoices?
_ number of staff manually processing the invoices?
_how many suppliers do you have?
_ volume of paper and electronic invoices processed per annum?
_ are paper invoices scanned at all? Before or after payment?
_ any plans to look at invoice automation using OCR scanning technology in the next 6 months to a year?
_ If OCR/ Invoice automation systems already in place please indicate name of supplier?

_ where the Accounts Receivable team is based and if centralised?
_ which finance system/accounting software they use to process customers invoices/payments?
_ Number of cash allocators and credit controllers employed full time to reconcile cash and match payments to the sales ledger?
_ How many customers do you have?
_ How many payments do you receive per day?
_ volume of remittance slips received per day? Do they come in by post? Are they scanned?
_ how many BACS payments do you receive per day?
_ how many cheque payments do you receive per day? Are the cheques scanned?
_ How long does it take to clear a day’s cash?

Yours faithfully,

Stephanie Mottershead

Janene Galloway, Strabane District Council

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Janene Galloway, Strabane District Council

Please note that this email was responded to on 17 May 2011, please
update your records accordingly.

Kind regards

Janene Galloway