Finance Committee Meeting Minutes of 23 October 2015.

Thorne & Hatfield Moors Conservation Forum made this Freedom of Information request to Doncaster East Internal Drainage Board

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Thorne & Hatfield Moors Conservation Forum

Dear Doncaster East Internal Drainage Board,
FAO: Chairman and all Board Members

Please provide a copy of the Minutes of the latest Meeting of the DEIDB Finance Committee which we understand was held on 23 October 2015.

These Minutes were made available to DEIDB Members at the main Board Meeting of 6 November 2015. These Minutes should have been included in the Board Papers for that meeting but were not. A DMBC appointed member did comment about missing minutes and information in papers provided.

Yours faithfully,

The Executive

Thorne & Hatfield Moors Conservation Forum

Alison Briggs,

1 Attachment

Please find attached response in connection with the above request.

 

Kind regards,

For and on behalf of the Shire Group of Internal Drainage Boards,

 

 

 

Alison Briggs BSc (Hons)Env.Sc., MSc Env.Mngt: Climate Change

Environment Officer and Administrator to the Board

 

JBA Consulting, Epsom House, Chase Park, Redhouse Interchange, Doncaster,
South Yorkshire, DN6 7FE. Telephone: +441302 337798
WEM Framework Suppliers 2013-2017 and the Shire Group of IDBs is a member
of the JBA group of companies.
The JBA Group supports the JBA Trust. [1]Follow us on Twitter
@JBAConsulting This email is covered by the [2]JBA Consulting email
disclaimer
JBA Consulting is the trading name of Jeremy Benn Associates Limited,
registered in England, company number 03246693, South Barn, Broughton
Hall, Skipton, North Yorkshire, BD23 3AE.
[3]www.shiregroup-idbs.gov.uk

References

Visible links
1. http://twitter.com/JBAConsulting
2. http://www.jbaconsulting.com/disclaimer
3. http://www.shiregroup-idbs.gov.uk/

Thorne & Hatfield Moors Conservation Forum

Dear DEIDB Chairman & DEIDB Members

With reference to DEIDB refusal for tabled documents.

Thank you for signposting the Executive to the DEIDB website and where to find 2015 Minutes (i.e. not in Minutes in news but under 'General' in news).

In light of the 'List of Payments' section omission can we now be sent the same section but of authorised and approved expenditure following those detailed in Finance Committee Papers of 05 June 2015, that is to say from May 2015 to present.

We look forward to receipt of this information.
Yours sincerely,
The Executive
Thorne & Hatfield Moors Conservation Forum

Thorne & Hatfield Moors Conservation Forum

Dear DEIDB FAO: Chairman & full Board Membership

Ref. request of 27 November 2016 (initial FoI dated 17 November 2015).

The Executive would respectfully remind you of our request for the list of cheque payments made from May 2015 to the present.

If DEIDB decide to refuse to release these details then please signpost us to minutes which show the Finance Committee meeting proposal and agreement where a decision was made to refuse public access to financial information, ratified in due course by the full Board that such details are no longer to be made available to Finance Committee members as a matter of course/best practice and published in the minutes and then eventually made available on the DEIDB website page(s) and accessible to the public.

Yours sincerely,
The Executive
Thorne & Hatfield Moors Conservation Forum

Alison Briggs,

1 Attachment

Please find attached correspondence relating to the above

 

Kind regards,

For and on behalf of the Shire Group of Internal Drainage Boards,

 

 

 

Alison Briggs BSc (Hons)Env.Sc., MSc Env.Mngt: Climate Change

Environment Officer and Administrator to the Board

 

JBA Consulting, Epsom House, Chase Park, Redhouse Interchange, Doncaster,
South Yorkshire, DN6 7FE. Telephone: +441302 337798
WEM Framework Suppliers 2013-2017 and the Shire Group of IDBs is a member
of the JBA group of companies.
The JBA Group supports the JBA Trust. [1]Follow us on Twitter
@JBAConsulting This email is covered by the [2]JBA Consulting email
disclaimer
JBA Consulting is the trading name of Jeremy Benn Associates Limited,
registered in England, company number 03246693, South Barn, Broughton
Hall, Skipton, North Yorkshire, BD23 3AE.
[3]www.shiregroup-idbs.gov.uk

References

Visible links
1. http://twitter.com/JBAConsulting
2. http://www.jbaconsulting.com/disclaimer
3. http://www.shiregroup-idbs.gov.uk/

Thorne & Hatfield Moors Conservation Forum

Dear Chairman & Members DEIDB

With reference to the response of 11 January 2016 from Ms Briggs, can we repeat our request, that is to receive the list of payments for May 2015 to present (dated 10 January). The reply received via WDTK cites our request .... dated 10 January 2016 [as] requesting: List of cheques May - November 2015. This is inaccurate and we refer the Board to the website where we request (copied here):

The Executive would respectfully remind you of our request for the
list of cheque payments made from May 2015 to the present.

'Present' being the date of the Executive's communication and referred to by Ms Briggs, as 10 January 2016.

The Executive observe that the board papers for the meeting of 12 February 2016 detail (May to November) refers to and reports at variance with our request.

We have been unable to locate the period requested in the minutes as asserted, there are some but not as the reply asserts, i.e. in entirety.

We look forward to receiving the missing information in due course.

Yours sincerely,
The Executive Committee
Thorne & Hatfield Moors Conservation Forum

Alison Briggs,

1 Attachment

Please find attached correspondence on behalf of the Board

show quoted sections

Alison Briggs,

1 Attachment

Please find attached correspondence on behalf of the Board

show quoted sections

Thorne & Hatfield Moors Conservation Forum

Dear Chairman Cllr McGuiness & all DEIDB Members

To confirm receipt today, 8 February 2016, of two copies of your letter of 19 November 2015.

It does not contain the financial information requested in our request of 7 February 2015, nor do the minutes you refer to in your letters dated 19 November 2015.

Yours sincerely,
The Exec. Committee
Thorne & Hatfield Moors Conservation Forum

Alison Briggs,

1 Attachment

Please find attached Board response.

show quoted sections

Thorne & Hatfield Moors Conservation Forum

14 February 2016

Dear Chairman and Board Members of Doncaster East Internal Drainage Board

With reference to your letter 2014s1006-5-1-E004-011 which was the latest in a series of responses to a request made by the Executive Committee of THMCF to obtain financial information in relation to Public Body spending, see https://www.whatdotheyknow.com/request/f...

Your response was addressed to Mrs Kirk and we would remind you of the Executive’s request of 13 February 2015 in which we asked that the Chief Executive Officer of the Shire Group of IDBs ensure that all correspondence was addressed to The Executive Committee and not to Mrs Kirk. See https://www.whatdotheyknow.com/request/t... Which we understand is in line with the Freedom of Information Regulations. Ms Briggs (on DEIDB letterhead) in the final paragraph of your letter of 9 February 2016 appears to infer, by virtue of asserted authorship that Mrs Kirk is being vexatious.

We therefore request that you either provide evidence which you believe proves that Mrs Kirk is acting as an individual or that you publicly retract your erroneous and potentially libelous assertion.

With regards to the series of Board papers you list, we repeat that our request of 10 January 2016 sought “…. to the present” so whilst some of the information is available it is not the complete tranche requested consequential of time lapse. We would further add that the papers for the meeting of 14 December 2015 were not uploaded onto the Shire Group website until 11 December 2015, so after the date of our initial (15 November 2015) request.

Please note however that we, the Executive Committee now have sufficient information from the series of exchanges to analyse. We do not propose to enter into further exchanges on the semantics of dates beyond adding that if the information had been provided in the first instance we would not have needed to make repeated requests and there would have been no need for follow up correspondence.

We hope that an apology and retraction will be made by Doncaster East IDB, or its agent on the Board’s behalf by return.

This letter will also be sent as a paper copy to the Board's registered office.

Yours sincerely,
Mrs V L Holt MBE (Hon Treasurer)
FOR & ON BEHALF OF THE EXECUTIVE COMMITTEE.
Thorne & Hatfield Moors Conservation Forum

Alison Briggs,

1 Attachment

Correspondence from the Board attached.

show quoted sections