Dear Hull City Council,
Are your council meetings are recorded. If so, how, filmed, audio recording, full transcript, other?

( n.b. Council meetings to be defined throughout this request as all meetings of the Council, its committees, sub committees and partnerships etc where the public have the right to attend. If there are different responses for different category of meeting please provide the information for each and all types)

Are any meetings excluded and why?

Do you have a policy of holding evening / local meetings or any other measures to increase public participation?

How are the recordings of council meetings made available to the public?

How long after the meeting are recordings available?

Are recordings edited/redacted in any way If so what is your editing/redaction policy?

Are historic recordings of meetings archived and available to the public, if so how?

How long are recordings retained /kept on line?

Are recordings of meetings index referenced and or searchable, a) by subject b) by speaker?

When was recording/ broadcasting /podcasting last benchmarked and or debated by your council/ scrutiny / officers?
Could you please include copies/links to all relevant papers.

Is you recording system managed in house it by specialist consultants?

What were the initial costs in facilitating recording, what costs were involved?

What are the ongoing costs to provide the service you provide?

Do you monitor use if so, why, and how and to whom is this reported?

Yours faithfully,

Geoff Pickering

Information Governance, Hull City Council

We acknowledge receipt of your request for information which we will
process in accordance with the appropriate legislation below:

Freedom of Information Act
This covers general recorded information that is held by the Council.
Examples: budget information, staff structures, details of contracts etc

From the next working day that the request is received we have 20 working
days to respond. This does not take in to account any clarification we may
require or if we need to consider the Public Interest Test which allows us
up to a maximum of 20 additional working days.

Environmental Information Regulation
This covers all environmental information held by the Council.
Examples: Planning Applications, details of proposed road works, flood
information, pollution information etc.

From the next working day that the request is received we have 20 working
days to respond.

Section 7 of the Data Protection Act (Subject Access Request)
This section of the Data Protection legislation only relates to requests
for information about the requester or a client if you are acting on their
behalf.
Examples: Personnel file, Housing file, Council Tax/Housing Benefit
information etc.

We have 40 days from the date of receipt to respond.

Information Governance Team
Town Clerk's Service
Hull City Council
The Guildhall

 

Information Governance, Hull City Council

Dear Mr Pickering,

 

Freedom of Information Act 2000 – Information Request - 001715/17

 

We acknowledge receipt of your information request received on 16/10/2017
which is being processed according to the Freedom of Information Act
(2000)

 

The legislation allows us 20 working days to respond which takes us to
13/11/2017.  There are some circumstances under which this deadline may be
extended legally but we will inform you as soon as we know if these apply.

 

Questions

 

Are your council meetings are recorded. If so, how, filmed, audio
recording, full transcript, other?

( n.b. Council meetings to be defined throughout this request as all
meetings of the Council, its committees, sub committees and partnerships
etc where the public have the right to attend. If there are different
responses for different category of meeting please provide the information
for each and all types)

Are any meetings excluded and why?

Do you have a policy of holding evening / local meetings or any other
measures to increase public participation?

How are the recordings of council meetings made available to the public?

How long after the meeting are recordings available?

Are recordings edited/redacted in any way If so what is your
editing/redaction policy?

Are historic recordings of meetings archived and available to the public,
if so how?

How long are recordings retained /kept on line?

Are recordings of meetings index referenced and or searchable, a) by
subject b) by speaker?

When was recording/ broadcasting /podcasting last benchmarked and or
debated by your council/ scrutiny / officers?

Could you please include copies/links to all relevant papers.

Is you recording system managed in house it by specialist consultants?

What were the initial costs in facilitating recording, what costs were
involved?

What are the ongoing costs to provide the service you provide?

Do you monitor use if so, why, and how and to whom is this reported?

 

 

Should you wish to complain about our response in any way this must
initially be done by e-mailing [1][Hull City Council request email] or by
contacting us at The Information Governance Team, The Guildhall, Alfred
Gelder Street, Hull, HU1 2AA.

 

If you are not satisfied with the outcome of the internal review then you
may take your complaint to the Information Commissioner’s Office, the
government body established to enforce the legislation.

 

Information Commissioner’s Office

Wycliffe House Water Lane,

Wilmslow,

Cheshire,

SK9 5AF

 

Web site: [2]https://ico.org.uk

Report a concern: [3]https://ico.org.uk/concerns/

Email: [4][email address]

Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate)

 

ICO states that any emails you choose to send to them, or that they send
to you, are not secure as email messages can be intercepted.

ICO asks that you include a contact telephone number on any emails you
send to them. 

 

The Council’s Freedom of Information Policy, which includes the charging
policy, is available on request and from the web site
[5]www.hullcc.gov.uk.  Also available is a booklet on ‘Accessing
Information from Hull City Council’ which explains how to request
information and your rights (according to the Data Protection Act 1998 and
The Freedom of Information Act 2000).

 

 

Yours sincerely,

 

 

Information Governance Team

Town Clerk's Service

Hull City Council

Tel: 01482 300300

[email address]

 

<img style="width:300px;height:56px" width="100" height="100"
src="http://static.hullcc.gov.uk/images/HULL_...
border=0/>

Information Governance, Hull City Council

1 Attachment

Dear Mr Pickering

 

Freedom of Information Act 2000 – Information Request - 001715/17

 

With regard to your Freedom of Information request received on 16 October
2017 please attached the answers to your questions.

 

 

 

 

Although information supplied in response to your request may be in PDF
format please feel free to contact us should you wish the information to
be supplied in an alternative more readable/reusable format

 

We hope that you will be satisfied with our response and should you
require any further information then please do not hesitate to contact
us. 

 

 

Should you wish to complain about our response in any way this must
initially be done by e-mailing [1][Hull City Council request email] or by
contacting us at The Information Governance Team, The Guildhall, Alfred
Gelder Street, Hull, HU1 2AA.

 

If you are not satisfied with the outcome of the internal review then you
may take your complaint to the Information Commissioner’s Office, the
government body established to enforce the legislation.

 

Information Commissioner’s Office

Wycliffe House Water Lane,

Wilmslow,

Cheshire,

SK9 5AF

 

Web site: [2]https://ico.org.uk

Report a concern: [3]https://ico.org.uk/concerns/

Email: [4][email address]

Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate)

 

ICO states that any emails you choose to send to them, or that they send
to you, are not secure as email messages can be intercepted.

ICO asks that you include a contact telephone number on any emails you
send to them. 

 

The Council’s Freedom of Information Policy, which includes the charging
policy, is available on request and from the web site
[5]www.hullcc.gov.uk.  Also available is a booklet on ‘Accessing
Information from Hull City Council’ which explains how to request
information and your rights (according to the Data Protection Act 1998 and
The Freedom of Information Act 2000).

 

 

This information may be subject to copyright. The Freedom of Information
Act does not give you an automatic right to re-use this information in a
way that would infringe copyright, for example, by publishing it or
distributing copies.  You are free to use it for your own purposes
including any non-commercial research or private study or for the purposes
of news reporting.

If you wish to re-use this information and this was not specified in your
initial application please contact us to discuss conditions for re-use. In
most cases we will permit use and re-use in accordance with The Open
Government Licence which can be found at
[6]www.nationalarchives.gov.uk/doc/open-government-licence

 

 

Yours sincerely

 

 

 

 

Information Governance Team

Town Clerk's Service

Hull City Council

Tel: 01482 300300

<img style="width:300px;height:56px" width="100" height="100"
src="http://static.hullcc.gov.uk/images/HULL_...
border=0/>

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