Filming and Broadcasting Council Meetings

Ge off Pickering made this Freedom of Information request to South Kesteven District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear South Kesteven District Council,
Are your council meetings are recorded. If so, how, filmed, audio recording, full transcript, other?

( n.b. Council meetings to be defined throughout this request as all meetings of the Council, its committees, sub committees and partnerships etc where the public have the right to attend. If there are different responses for different category of meeting please provide the information for each and all types)

Are any meetings excluded and why?

Do you have a policy of holding evening / local meetings or any other measures to increase public participation?

How are the recordings of council meetings made available to the public?

How long after the meeting are recordings available?

Are recordings edited/redacted in any way If so what is your editing/redaction policy?

Are historic recordings of meetings archived and available to the public, if so how?

How long are recordings retained /kept on line?

Are recordings of meetings index referenced and or searchable, a) by subject b) by speaker?

When was recording/ broadcasting /podcasting last benchmarked and or debated by your council/ scrutiny / officers?
Could you please include copies/links to all relevant papers.

Is you recording system managed in house it by specialist consultants?

What were the initial costs in facilitating recording, what costs were involved?

What are the ongoing costs to provide the service you provide?

Do you monitor use if so, why, and how and to whom is this reported?

Yours faithfully,

Geoff Pickering

Customer Services, South Kesteven District Council

Dear Mr Pickering

Freedom of Information Act 2000 Information Request

Reference No: 1121183

I acknowledge your request for information received into the Legal & Democratic Services on 17/10/2017.

Your request for information has been placed before:-

Assistant Director

Lucy Youles

Assistant Director Corporate

01476 406080

[email address]

If the information is held by the Council, you will receive the information requested within the statutory timescale of 20 working days (14/11/2017), subject to the information not being exempt or containing reference to a third party.

For your information, the Act defines a number of exemptions, which may prevent release of the information you have requested. There will be an assessment and if any of the exemption categories apply then the information will not be released. You will be informed if this is the case, including your rights of appeal.

If the information you request contains reference to a third party then they may be consulted prior to a decision being taken on whether or not to release the information to you. You will be informed if this is the case.

If appropriate, the information may be provided in paper copy, normal font size. If you require alternative formats, e.g. language, audio, large print, etc. then please let us know.

If you have any queries or concerns then please contact us at:

South Kesteven District Council

Council Offices

St. Peters Hill

Grantham

Lincolnshire

NG31 6PZ

Telephone: 01476 406080

Further information is also available from the Information Commissioner at:

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Telephone: 0303 123 1113

Fax: 01625 524510

Website: www.ico.org.uk

Yours sincerely

Assistant Director

Lucy Youles

Assistant Director Corporate

01476 406080

[email address]

The information contained in this e-mail along with any attachments may be confidential, legally privileged or otherwise protected from disclosure. It is intended for the named individual(s) or entity who is/are the only authorised recipient(s). If this message has reached you in error please notify the sender immediately and delete it without review.

Email is not secure and may contain viruses. We make every effort to ensure email is sent without viruses, but cannot guarantee this and recommends recipients take appropriate precautions. We may monitor email traffic data and content in accordance with our policies and English law.

Customer Services, South Kesteven District Council

1 Attachment

Dear Mr Pickering

Freedom of Information Act 2000 - Information Request

Reference No: 1121183

Thank you for your request under the Freedom of Information Act 2000 dated 17/10/2017.

Please find the responses to your questions in the attached document.

If you have any queries or concerns then please contact:

Customer Services

South Kesteven District Council

Council Offices

St Peter's Hill

Grantham

Lincolnshire

NG31 6PZ

Telephone: 01476 406080

Fax: 01476 406000

Further information is also available from the Information Commissioner at:

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113

Fax: 01625 524510

Website: www.ico.org.uk

Yours sincerely

Jo Toomey

Principal Democracy Officer

01476 406080 ext: 6152

[email address]

The information contained in this e-mail along with any attachments may be confidential, legally privileged or otherwise protected from disclosure. It is intended for the named individual(s) or entity who is/are the only authorised recipient(s). If this message has reached you in error please notify the sender immediately and delete it without review.

Email is not secure and may contain viruses. We make every effort to ensure email is sent without viruses, but cannot guarantee this and recommends recipients take appropriate precautions. We may monitor email traffic data and content in accordance with our policies and English law.

Dear Customer Services,
Many thanks for such a prompt and full response. It is very much appreciated.

Yours sincerely,

Ge off Pickering