Filming and Broadcasting Council Meetings

Ge off Pickering made this Freedom of Information request to Lincoln City Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was partially successful.

Dear Lincoln City Council,
Are your council meetings are recorded. If so, how, filmed, audio recording, full transcript, other?

( n.b. Council meetings to be defined throughout this request as all meetings of the Council, its committees, sub committees and partnerships etc where the public have the right to attend. If there are different responses for different category of meeting please provide the information for each and all types)

Are any meetings excluded and why?

Do you have a policy of holding evening / local meetings or any other measures to increase public participation?

How are the recordings of council meetings made available to the public?

How long after the meeting are recordings available?

Are recordings edited/redacted in any way If so what is your editing/redaction policy?

Are historic recordings of meetings archived and available to the public, if so how?

How long are recordings retained /kept on line?

Are recordings of meetings index referenced and or searchable, a) by subject b) by speaker?

When was recording/ broadcasting /podcasting last benchmarked and or debated by your council/ scrutiny / officers?
Could you please include copies/links to all relevant papers.

Is you recording system managed in house it by specialist consultants?

What were the initial costs in facilitating recording, what costs were involved?

What are the ongoing costs to provide the service you provide?

Do you monitor use if so, why, and how and to whom is this reported?

Yours faithfully,

Geoff Pickering

legal@lincoln.gov.uk, Lincoln City Council

Dear Mr Pickering,

I refer to your request for information received on 23-10-17 in relation
to the above.

I confirm that your request is being considered under the above Act. You
will receive the information requested within the statutory timescale of
20 working days, subject to the information not being exempt or containing
a reference to a third party.

If appropriate, the information may be provided in paper copy, normal font
size. If you require alternative formats, e.g. language, audio, large
print, etc. then please let me know.

For your information, the Act defines a number of exemptions which may
prevent release of the information you have requested. There will be an
assessment and if any of the exemptions categories apply then the
information will not be released. You will be informed if this is the
case, including your rights of appeal.

If the information you request contains reference to a third party then
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If you have any queries or concerns then please contact the Freedom of
Information Officer, City of Lincoln Council, City Hall, Beaumont Fee,
Lincoln, LN1 1DB. Telephone 01522 873840, e-mail [1][Lincoln City Council request email].

Further information is also available from the Information Commissioner
at:

Information Commissioner’s Office Wycliffe House Water Lane Wilmslow
Cheshire SK9 5AF Telephone: 01625 545 700 www.ico.org.uk

With regards,

Legal Services
T 01522 873840

City of Lincoln Council - Legal Services
City Hall, Beaumont Fee, Lincoln, LN1 1DE

 ====================================================================================================================

City of Lincoln Council is a Living Wage employer. If you would like to
know more about the Living Wage, or sign up to the Making Lincoln Living
Wage campaign, please visit [2]www.lincolnagainstpoverty.co.uk/livingwage

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References

Visible links
1. mailto:[Lincoln City Council request email]
2. http://www.lincolnagainstpoverty.co.uk/l...

legal@lincoln.gov.uk, Lincoln City Council

Dear Mr ,

I refer to your request for information received on 15:40:33 31 Oct 2017
concerning the above and enclose the information requested.

The majority of our meetings are held in evenings both to encourage public
participation but also to support those elected members who work full time
during the day. There is no specific policy regarding the holding of
meetings in the evening or daytime, with each body able to decide amongst
its respective membership what time of day it would like to meet.

We do not currently, nor have we ever, had a policy of recording our
meetings. Our meetings are therefore not recorded.

If you wish to appeal against the handling of your request then please
contact the Freedom of Information Officer at the City of Lincoln Council,
City Hall, Beaumont Fee, Lincoln, LN1 1DB. Telephone 01522 873441 or
e-mail [1][Lincoln City Council request email]

Further information is also available from the Information Commissioner
at:

Information Commissioner's Office Wycliffe House Water Lane Wilmslow
Cheshire SK9 5AF Telephone: 01625 545 700 www.ico.org.uk

With regards,

Legal Services
T 01522 873840

City of Lincoln Council - Legal Services
City Hall, Beaumont Fee, Lincoln, LN1 1DE

 ====================================================================================================================

City of Lincoln Council is a Living Wage employer. If you would like to
know more about the Living Wage, or sign up to the Making Lincoln Living
Wage campaign, please visit [2]www.lincolnagainstpoverty.co.uk/livingwage

This transmission is intended for the named addressee(s) only and may
contain sensitive or classified material up to OFFICIAL and should be
handled accordingly. Unless you are the named addressee (or authorised to
receive it for the addressee) you may not copy or use it, or disclose it
to anyone else. Please also notify the sender immediately

Under the Data Protection Act 1998 and the Freedom of Information Act 2000
the contents of this email may be disclosed.

The City of Lincoln Council reserves the right to monitor both sent and
received emails.

 

 

 

 

References

Visible links
1. mailto:[Lincoln City Council request email]
2. http://www.lincolnagainstpoverty.co.uk/l...

Dear [email address],

Thank you for your response. One point I am still unclear on is
"When was recording/ broadcasting /podcasting last benchmarked and or debated by your council/ scrutiny / officers?
Could you please include copies/links to all relevant papers"

Could you please conform if your reply means there has been no benchmarking of discussion regarding recording or broadcasting meeting
Thank you
Yours sincerely,

Geoff Pickering

Shearwood, Karan (City of Lincoln Council), Lincoln City Council

Dear Sir

Further to your additional query, please see the following comments.

The Council's Ethics and Engagement Committee considered this matter at meetings held on 12 December 2012 and 30 July 2013 and it was agreed that no further action be taken with regard to webcasting meetings. The agenda, reports and minutes for these meetings can be viewed via the following link:

http://democratic.lincoln.gov.uk/ieListM...

I hope this assists.
With regards,
Karan

Karan Shearwood
Legal Officer
T 01522 873840

City of Lincoln Council
City Hall, Beaumont Fee, Lincoln, LN1 1DD
http://www.lincoln.gov.uk/doitonline
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