Explanation of New Safety Reporting System of Road Traffic Collisions involving London Buses (2006-2014)

The request was refused by Transport for London.

Dear Transport for London,

In your response to FOI-0258-1415 "Road Traffic Collisions involving London Buses" dated 16 June 2014, you stated

"The noticeable increase in the number of collisions reported from 2010 is mainly attributed to the introduction of a new safety reporting system with more user-friendly classification and reporting of incidents."

Please provide all documentation (e.g., emails, Board Minutes, memorandums, meeting notes, management decisions, and communications with Subcontracting Bus Companies) associated with the "introduction of a new safety reporting system with more user-friendly classification and reporting of incidents" to which you refer.

Yours faithfully,

Tom Kearney

FOI, Transport for London

 

 

Dear Mr Kearney

 

TfL Ref: FOI-1240-1415

 

Thank you for your email received by Transport for London (TfL) on 30
October 2014 asking for information about a new safety reporting system.

 

Your request will be processed in accordance with the requirements of the
Freedom of Information Act and TfL’s information access policy. 

 

A response will be provided to you by 27 November.

 

In the meantime, if you would like to discuss this matter further, please
do not hesitate to contact me.

 

Yours sincerely

 

Lee Hill

FOI Case Officer

 

FOI Case Management Team

General Counsel

Transport for London

 

 

 

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FOI, Transport for London

1 Attachment

 

Dear Mr Kearney

TfL Ref: FOI-1240-1415

Thank you for your email received by us on 30 October 2014 asking for all
documentation associated with the "introduction of a new safety reporting
system [for London’s bus network] with more user-friendly classification
and reporting of incidents".

 

Your request has been considered in accordance with the requirements of
the Freedom of Information Act and our information access policy.

 

Unfortunately, to provide the information you have requested would exceed
the ‘appropriate limit’ of £450 set by the Freedom of Information
(Appropriate Limit and Fees) Regulations 2004.

 

Under section 12 of the FOI Act, we are not obliged to comply with a
request if we estimate that the cost of determining whether we hold the
information, locating and retrieving it and extracting it from other
information would exceed the appropriate limit. This is calculated at £25
per hour for every hour spent on the activities described.

 

We have estimated that it would considerably exceed the cost limit to
provide a response to your current request. This is because we would need
to search potentially hundreds of mailboxes across a number of years to
ensure we have captured everything that might fit within the scope of your
request. We would then need to manually search through each potential
email/document/file that was captured using a keyphrase search such as
‘Safety Reporting System’ to determine whether it actually fits within the
scope of your request and then extract and collate those that do. The
scope of your request would include correspondence within a number of
different teams before, during and after the implementation of the system,
including any reference to it within general correspondence such as
responses to queries and complaints on this issue. It would therefore be a
huge task to locate, extract and collate every email and piece of
documentation within the entire organisation that refers to the Safety
Reporting System over an unspecified amount of time.

To help bring the cost of responding to your request within the £450
limit, you may wish to consider narrowing its scope so that we can more
easily locate, retrieve and extract the information you are seeking. If
you want to refine your request or make a Freedom of Information Act
request in future, please bear in mind that the Freedom of Information Act
allows you to request recorded information held by us. You should identify
the information that you want as clearly and concisely as you can,
specifying the types of document that you are looking for. You might also
consider limiting your request to a particular period of time or for a
more specific set of documents.

Although your request can take the form of a question, rather than a
request for specific documents, we do not have to answer your question if
it would require the creation of new information or the provision of a
judgement, explanation, advice or opinion that was not already recorded at
the time of your request.

 

Please note that we will not be taking further action until we receive
your revised request.

 

In the meantime, if you have any queries or would like to discuss your
request, please do not hesitate to contact me

Please see the attached information sheet for details of your right to
appeal.

Yours sincerely

 

Lee Hill

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

 

 

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