Dear Laura Williams.

This is to acknowledge receipt of your request for information below and to let you know it is being processed.

We'll get back to you as soon as we can, but in any case within 20 working days from 01/12/22.

Please quote the reference number in the subject line in any future correspondence, thank you.

Yours sincerely,

Sinead Latham

Information Management & Policy Services (IMPS), University of Reading, Whiteknights, Reading, RG6 6AH
t: +44 (0)118 378 8981 www.reading.ac.uk/foia

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Dear Laura Williams, 

We have completed the compilation of information in response to your
request.

We can confirm that we do hold some information of the description
specified in your request. Our responses are given below each limb of your
request.

************* FOI RESPONSE ********

Is your existing staff expense management process manual?

No

If so, are you planning to go to market for a digital solution? If so,
when?

N/A

If you already have a digital system for managing expenses in place, what
is the name of expense/spend management solution?

Agresso (Unit4)

When is the contract end date for the expense management solution?

July 2023

When the contract is up, are you planning to go to market for a different
expense/spend management system?

No information held. We do not hold recorded information on when the
contract is up whether the University will go to market for a different
expense / spend management system.

If so, when?  

N/A

Who is the person responsible for your expense management system?

Please provide full name, title and contact information.

This information is personal data, specifically the names of some
University employees. This information has been withheld under section
40(2) of the FOIA by virtue of s40 (3)(a)(i). 
 
Section 40(2) of the FOIA allows a public authority to withhold
information from a response to a request under the FOIA when the
information requested is personal data relating to someone other than the
requestor, and its disclosure would breach any of the Data Protection
principles.
 
In this case we believe that the disclosure of the names of these
individuals would not be within their reasonable expectations and as such
would be unfair and in breach of the first data protection principle which
requires personal data to be processed fairly and lawfully.

General information and contacts for suppliers can be found at
https://www.reading.ac.uk/procurement/in...

************* END ****************

We are required to include details of our complaints procedures, including
your rights to apply to the Information Commissioner.  The procedure is
detailed in our Freedom of Information and Environmental Information
Regulations policy on the web at
[1]www.reading.ac.uk/freedom-of-information-policy

If we are unable to resolve any complaint, you can complain to the
Information Commissioner, the independent body who oversees the access to
information regimes: [2]https://ico.org.uk/make-a-complaint/ 

Yours sincerely, 

Sinead Latham

Information Compliance Officer

Information Management & Policy Services (IMPS), University of Reading,
Whiteknights, Reading, RG6 6AH

[3][University of Reading request email]    t: +44 (0)118 378 8981   
[4]www.reading.ac.uk/foia

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