Expenses policy for external examiners

D donnelly made this Freedom of Information request to Ulster University

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Dear Ulster University,
Could you provide the following information:

1 Does the university have an expenses policy covering fees and travel expenses for external examiners traveling from England and if so is it published?

2 Does the policy or if there is none, does the university, permit examiners to claim for extra nights accommodation and travel, and accommodation and travel costs for family traveling with them?

3 Are external examiner expenses audited and if so how many were audited in each of the last 3 years?

4 How many checks indicated that excess expenses over and above university rules had been paid?

5 In cases of excess expenses being paid, was any action taken or any member of staff dismissed?

6 How much was paid in external examiners expenses in each of the last 3 years by each department and the average payment by department?

Yours faithfully,

D Donnelly

foi, Ulster University

Dear Mr Donnelly

FREEDOM OF INFORMATION ACT Ref: FOIA/18/46

We acknowledge receipt of your recent request under the provisions of the Freedom of Information Act 2000, reference number FOIA/18/46. Your request is receiving attention and we hope to have a response to you no later than 20 March 2018.

Yours sincerely

Jayne Moore

Mrs Jayne Moore
PA to Eamon Mullan, University Secretary
Office of the University Secretary

Ulster University l Cromore Road l Coleraine l BT52 1SA
T: +44 (0)28 7012 4533
E: [email address]
www.ulster.ac.uk

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foi, Ulster University

2 Attachments

Dear Mr Donnelly

 

RESPONSE FOIA/18/46

 

Further to your Freedom of Information request for information on external
examiners expenses, please view Ulster University’s response as follows –

 

1 Does the university have an expenses policy covering fees and travel
expenses for external examiners traveling from England and if so is it
published?

 

Please view the external examiners handbook (attached) which highlights
University’s policy on expenses on pages 34-35.  The handbook is updated
on an annual basis and published on the Academic Office webpages at
[1]http://www.ulster.ac.uk/academicoffice/e...

 

2  Does the policy or if there is none,  does the university, permit
examiners to claim for extra nights accommodation and travel, and
accommodation and travel costs for family traveling  with them?

 

The University does not permit the claiming of extra nights’ accommodation
and travel or accommodation and travel costs for family members travelling
with external examiners.

 

3 Are external examiner expenses audited and if so how many were audited
in each of the last 3 years?

 

Claims are audited as part of the payroll audit carried out by both the
internal and external auditors. Numbers are not known.

 

4 How many checks indicated that excess expenses  over and above 
university rules had been paid?

 

The University has not been made aware of any.

 

5 In cases of excess expenses being paid, was any action taken or any
member of staff dismissed?

 

Not applicable.

 

6 How much was paid in external examiners expenses in each of the last 3
years by each department and the average payment by department?

 

Please view attached spreadsheet.

 

Yours faithfully,

 

D Donnelly

 

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