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Expenditure or Payment to Supplier

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Dear Dumfries and Galloway Council,

Request you to please provide me with a list of the latest monthly (if available ) or Quarterly Payment to suppliers or Council expenditure of Dumfries and Galloway Council. I need to download the data in a CSV file.

Yours faithfully,
Lisa Wilson

Dumfries and Galloway Council

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002

Thank you for your request for information which was received on 09/07/2019 which we are dealing with in terms of the above legislation. We have given your request the unique reference 422983 and we would appreciate it if you could quote this on all correspondence to us.

Under the terms of the legislation, we have an obligation to respond to your request within 20 working days from the day after your request was received. We will therefore aim to respond to your request by 06/08/2019.

Please be aware that, in some circumstances, a fee may be payable for the retrieval, collation and provision of the information you have requested. If this is the case, a fees notice will be issued, which would need to be paid in order to progress your request.

If your request for information is considered and deemed as a 'business as usual' request, it will be responded to by the appropriate Service within the Council.

If you have any queries in the meantime, please contact [email address].

Kind Regards

FOI Unit
Dumfries and Galloway Council

This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed.

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies. If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited. Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else. Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached. It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use. Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002. For further information and to view the Council’s privacy statement please go to https://www.dumgal.gov.uk/privacy

FOI Responses, Dumfries and Galloway Council

1 Attachment

OFFICIAL

Please find below the Council's response to your request 422983 which was received on 09/07/2019.

Details of request: Request you to please provide me with a list of the latest monthly (if available ) or Quarterly Payment to suppliers or Council expenditure of Dumfries and Galloway Council. I need to download the data in a CSV file.

Response:

The attached spreadsheet details payments to "suppliers" made by Council via its Purchase Ledger system for the period 1 June 2019 to 30 June 2019.

Please note that the following payment categories have been excluded from the report parameters that extracted the base data due to the entries containing Personal Data:-
?Council Tax Refunds.
?Direct Payments for Social Work
?Foster Parent Payments

However, the spreadsheet does contain other payments for Council grants, etc and not just payments to businesses.

Some data has been redacted as the supplier contains a "person's name" then this has been assessed as being "personal data" meaning information relating to an identified or identifiable living individual. In these cases, the name has been redacted and is detailed on the spreadsheet row as "Redacted Personal Data". As such, the Council is applying Section 38(1)(b) read in conjunction with 38(2)(a)(i) of the Freedom of Information (Scotland) Act 2002 - to disclose this information would be to disclose personal information and essentially breach Data Protection legislation, there being no condition to allow for disclosure.

Please be aware that the Council holds the copyright, where applicable, for the information provided and it may be reproduced free of charge in any format or media without requiring specific permission. This is subject to the material not being used in a misleading context. The source of the material must be acknowledged as Dumfries and Galloway Council and the title of the document must be included when being reproduced as part of another publication or service.

If you require any further clarification, please contact us. However, if you are not satisfied with the way in which your request has been dealt with, you can request us to carry out an internal review of the decision by emailing [email address] or writing to us within 40 working days of receiving this response.

If you are dissatisfied with the outcome of the review, you have the right to apply to the Scottish Information Commissioner for a decision. Appeals to the Commissioner can be made online at https://eur03.safelinks.protection.outlo... or in writing to: The Office of the Scottish Information Commissioner, Kinburn Castle, Doubledykes Road, St Andrews, Fife, KY16 9DS.

Kind Regards

FOI Unit
Dumfries and Galloway Council

OFFICIAL

This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed.

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies. If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited. Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else. Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached. It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use. Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002. For further information and to view the Council’s privacy statement please go to https://www.dumgal.gov.uk/privacy

Dear FOI Responses,

Thanks for your reply, you provided me information exactly what I am looking for but it will be great if you will be able to provide me "Description of work or Department of work or "Tittle of work " and Date of transaction along with information which you had provided me .

Yours sincerely,
Lisa Wilson

Dumfries and Galloway Council

Thank you for your request for information which was received on 26/07/2019 which we are dealing with in terms of the above legislation. We have given your request the unique reference 427304 and we would appreciate it if you could quote this on all correspondence to us.

Under the terms of the legislation, we have an obligation to respond to your request within 20 working days from the day after your request was received. We will therefore aim to respond to your request by 23/08/2019.

Please be aware that, in some circumstances, a fee may be payable for the retrieval, collation and provision of the information you have requested. If this is the case, a fees notice will be issued, which would need to be paid in order to progress your request.

If your request for information is considered and deemed as a 'business as usual' request, it will be responded to by the appropriate Service within the Council.

If you have any queries in the meantime, please contact [email address].

Kind Regards

FOI Unit
Dumfries and Galloway Council

This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed.

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies. If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited. Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else. Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached. It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use. Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002. For further information and to view the Council’s privacy statement please go to https://www.dumgal.gov.uk/privacy

FOI Responses, Dumfries and Galloway Council

1 Attachment

OFFICIAL

Please find below the Council's response to your request 427304 which was received on 26/07/2019.

Details of request: You provided me information exactly what I am looking for but it will be great if you will be able to provide me "Description of work or Department of work or "Tittle of work " and Date of transaction along with information which you had provided me .

Original request: Request you to please provide me with a list of the latest monthly (if available ) or Quarterly Payment to suppliers or Council expenditure of Dumfries and Galloway Council. I need to download the data in a CSV file.

Response:

Please find attached a spreadsheet that details payments to suppliers made by Council via its Purchase Ledger system for the period 1 June 2019 to 30 June 2019. The payments are broken down by ledger code, ledger code narrative; department, and date payment made.

Please note that the following payment categories have been excluded from the report parameters that extracted the base data due to the entries containing Personal Data:-
?Council Tax Refunds.
?Direct Payments for Social Work
?Foster Parent Payments

However, the spreadsheet does contain other payments for Council grants, etc and not just payments to businesses.

Please note where the designation of the Supplier contains a person's name then this has been assessed as being personal data meaning information relating to an identified or identifiable living individual. In these cases, the name has been redacted and is detailed on the spreadsheet row as Redacted Personal Data.

1. When we ran reports on Integra Purchase Ledger to answer FOI 422983 the total spend that came back for the period 1 June 2019 to 30 June 2019 was £18,993,866.88. This report summarised the various payments made by individual supplier; that is all the various transactions for an individual supplier were aggregated together to provide a total by that supplier.

This FOI has been reconciled back to the updated figure of £19,022,131.96 as some additional transactions have been added retrospectively to the period.

We have provided for each transaction row the general ledger code used to record spend, as well as the general ledger narrative that details cost centre and subjective code description. By doing this it gives a flavour of what the spend was for especially the subjective detail code aspect of the narrative.

For clarity, each row in the spreadsheet does not necessarily represent a single invoice. Rather each row represents the code or various codes (including VAT) that the invoice was coded to.

Some data has been redacted. The Council is applying Section 38(1)(b) read in conjunction with 38(2)(a)(i) of the Freedom of Information (Scotland) Act 2002 - to disclose this information would be to disclose personal information and essentially breach Data Protection legislation, there being no condition to allow for disclosure

Please be aware that the Council holds the copyright, where applicable, for the information provided and it may be reproduced free of charge in any format or media without requiring specific permission. This is subject to the material not being used in a misleading context. The source of the material must be acknowledged as Dumfries and Galloway Council and the title of the document must be included when being reproduced as part of another publication or service.

If you require any further clarification, please contact us. However, if you are not satisfied with the way in which your request has been dealt with, you can request us to carry out an internal review of the decision by emailing [email address] or writing to us within 40 working days of receiving this response.

If you are dissatisfied with the outcome of the review, you have the right to apply to the Scottish Information Commissioner for a decision. Appeals to the Commissioner can be made online at https://eur03.safelinks.protection.outlo... or in writing to: The Office of the Scottish Information Commissioner, Kinburn Castle, Doubledykes Road, St Andrews, Fife, KY16 9DS.

Kind Regards

FOI Unit
Dumfries and Galloway Council

OFFICIAL

This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed.

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies. If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited. Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else. Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached. It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use. Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002. For further information and to view the Council’s privacy statement please go to https://www.dumgal.gov.uk/privacy

We don't know whether the most recent response to this request contains information or not – if you are Lisa Wilson please sign in and let everyone know.