Dear East Devon District Council,

I would like to make a formal request under the Freedom of
Information Act 2000. I am also making this Request under the
Environmental Impact Regulations 2004

Will you kindly provide me with information relating to The Exmouth Regeneration Board.

I would wish to know the dates when it has held meetings, who was invited, who was present and the agenda for each meeting.

I would also wish to see all reports and minutes that were generated by such meetings.

Thank you

Yours faithfully,

Tim Todd

Kate Symington, East Devon District Council

Mr Todd

I am emailing to advise that we are in the process of preparing the agendas, minutes and reports for the Exmouth Regeneration Board for online publication. I apologise that this is taking slightly longer than anticipated but can assure you that the work is being prioritised and that we intend to publish details on our website within the next 10 working days.

You may be aware that more recent meeting documentation is already available to view here http://eastdevon.gov.uk/council-and-demo...

I will update you further once this information has been published.

Thank you for your patience.

Regards

Kate

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

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Dear East Devon District Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of East Devon District Council's handling of my FOI request 'Exmouth Regeneration Board Meetings'.

Based on past experience, I believe that EDDC may be deliberately delaying the release of the information sought and secondly, that any such public publication will not include all the information requested.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/e...

Yours faithfully,

tim todd

Kate Symington, East Devon District Council

Good morning Mr Todd

Thank you for your email which I will pass to our Monitoring Officer so that he may commence an internal review. A response will be sent to you within 20 working days.

Regards

Kate

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

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Kate Symington, East Devon District Council

Good morning Mr Todd

As advised, the historic minutes of the Exmouth Regeneration Board have now been published online and can be accessed here http://eastdevon.gov.uk/council-and-demo...

There has been one redaction made in the 2012 minutes which is due to commercial confidentiality. This relates to a matter which is still live.

I confirm that we have logged your request for an internal review and our Monitoring Officer will respond in due course.

Regards

Kate

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

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P Freeman left an annotation ()

I note that earlier emails from EDDC promise agendas, reports and minutes. What has been put on the web site only are meeting notes - so no agendas or reports.

tim todd left an annotation ()

The additional material is mentioned in the formal review request. The request has not been fully met so far.

P Freeman left an annotation ()

Remember, ICO has stated in its documentation for principal councils that agendas, reports and minutes should be published not only for committees but also for all standing forums etc.

Whilst ERB is not a "forum" I personally believe that it would still qualify. If I am correct, EDDC are obliged to publish, and you can complain to ICO if they don't.

Henry Gordon Lennox, East Devon District Council

Mr Todd

 

I am sorry that you feel dissatisfied with the way we have responded to
your request for information and, as requested, I have reviewed our
response.

 

You requested the following information on 4^th August:

Will you kindly provide me with information relating to the Exmouth
Regeneration Board. I would wish to know the dates when it has held
meetings, who was invited and who was present and the agenda for each
meeting. I would also wish to see all reports and minutes that were
generated by such meetings.

 

Having considered your request, and taking into account the fact that,
since January 2015, the papers for this meeting have been published
online, we concluded that the most appropriate response was to publish
previous minutes and agendas online. This would then serve to answer your
request and to reflect any wider public interest in these meetings.

Unfortunately, the preparation of these reports for online publication,
together with competing officer priorities, meant that we were not able to
publish within the prescribed 20 working days.  We contacted you on 2^nd
September to assure you that the work was in progress and to provide you
with confirmation that the documents would be published within 10 working
days. You were then advised on 14^th September that the documents were
available and provided with a web link to access them.  In the meantime,
you had already requested an internal review.

 

I confirm that all agendas, minutes and reports for this meeting are
publicly available online. I would point out that reports are rarely
prepared for this meeting, hence why only a very few appear. The meeting
is generally conducted through verbal updates and discussion.

 

All information relevant to this request has been made available and your
request has been met in full. I apologise that the information took longer
to provide than it should. You will be aware that we have committed to
increasing resources to deal with requests received under the Freedom of
Information Act in order to ensure that we deal with requests as
efficiently as possible.

 

If you remain dissatisfied with our handling of your request, you have the
right to refer the matter to the Information Commissioner at
[1]www.ico.gov.uk.

 

Yours sincerely,

 

HENRY GORDON LENNOX

 

Strategic Lead - Legal, Licensing and Democratic Services

East Devon District Council

Tel: 01395 517401

Ext: 2601

Email: [email address]

 

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References

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P Freeman left an annotation ()

As usual (unfortunately we can NEVER trust EDDC to do the right thing without being forced to by a FoI request) they have been disingenuous AGAIN in terms of the chronology implied in this response.

The request was made on 4 August which meant that a FULL response was required BY LAW by 2 September. They do not acknowledge your request, but ON 2nd September rather than do as the FoIA requires and provide:

a. The list of information EDDC holds; and
b. The actual information they hold

instead they state that it will take a further two weeks to publish the agendas reports and minutes.

Then 2 weeks later they say they have published the minutes (which they indeed did) but there is no mention of the agendas and reports.

At some point (without notifying the requestor) they published the agendas and reports (which I guess was on 12 October as that is now the Last Changed date on this web page), but Mr Gordon-Lennox's Internal Review response implies that they were published at the same time - which is not the case.

Yet again, EDDC have broken the law and failed to meet their legal responsibilities under the FoIA, and therefore a complaint to the ICO will be upheld.

P Freeman left an annotation ()

P.S. All the documents are PDFs produced from the original documents rather than scans. I am unclear why it should take 48 working-days rather than the legal limit of 20 working-days to take documents already held in electronic form and put them on a web site.

tim todd left an annotation ()

The (unsatisfactory) explanation from EDDC is a strong indication that the information that EDDC puts on its website is driven by FOI requests. I think we can draw our own conclusions from that.

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