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Exclusions data 2018-2020

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Dear Outwood Grange Academies Trust,

Please treat this request for information under the FOI Act 2000. I request this information from and broken down by the following three academic years, and by term if available:

September 1, 2017 to July 31, 2018
September 1, 2018 to July 31, 2019
September 1, 2019 to March 31, 2020 (the academic year minus COVID closures)

To fulfil this request, follow this link and download a copy of the spreadsheet: https://docs.google.com/spreadsheets/d/1...

Please return a completed copy of this spreadsheet via WhatDoTheyKnow within 20 working days.

1. Please provide data as collated from the Autumn, Spring and Summer terms pertaining to the total number of (FTE) pupils in years 9–11, broken down by ethnic origin and year group

2. Please supply data as collated from the Autumn, Spring and Summer terms pertaining to the total number of:*

a. fixed term exclusions lasting more than five days, or where the cumulative total was more than five days
b. fixed term exclusions of pupils with an EHCP
c. fixed term exclusions of pupils on SEND support but without an EHCP
d. fixed term exclusions of pupils with SEN, with or without an EHC plan, and on free school meals

*I ask for these figures to be broken down by ethnic origin and year group (Y9–Y11)

3. Please supply data as collated from the Autumn, Spring and Summer terms pertaining to the total number of:*

a. permanent exclusions
b. permanent exclusion of pupils with an EHC Plan
c. permanent exclusion of pupils on SEND support but without an EHCP
d. permanent exclusions of pupils with SEND, with or without an EHCP, and on free school meals

*I ask for these figures to be broken down by ethnic origin and year group (Y9–Y11)

4. The total number (and Full Time Equivalent if different) of transfers into Alternative Provision, broken down by ethnic origin and year group (Y9–Y11)

5. The number of exclusion decisions in years 9–11 resulting in a decision of reinstatement following a governing body's review, broken down by pupil ethnicity

6. What actions, if any, you are doing as a MAT to reduce the number of exclusions/suspensions that are issued in your academies.

I look forward to hearing from you.

Yours faithfully,
Lucy Potter

Katy Bradford, Outwood Grange Academies Trust

1 Attachment

Dear Ms Potter
Please find attached our response to your FOI dated 18 January 2022.
Many thanks
Katy
--

Katy Bradford
Chief Operating Officer
Outwood Grange Academies Trust

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Dear Katy,

Thank you for your reply. Your response indicated that providing the information I asked for in my original request would exceed the appropriate time/cost limit. I have therefore reduced my request in scope by requesting data from academic years, rather than terms, and from years 9-11 together, rather than each year group separately. I have also amended the question re: fixed-term exclusions of 5 days or more, to just fixed-term exclusions as recorded by your academies.

My refined request and spreadsheet are below; please use the link to and download a copy of this new spreadsheet for your response. If you no longer hold some of the information, or the data requested for any field risks identifying an individual pupil, please just indicate this in the relevant field on the spreadsheet. Thank you.

REFINED FOI REQUEST:

Please provide the following information, broken down by the academic years 2017-18, 2018-19 and 2019-20:

1. The total number of pupils in years 9–11 (inclusive), broken down by ethnic origin

2. In years 9-11, the total number of*
a) fixed-term exclusions
b) fixed-term exclusions of pupils with an EHCP
c) fixed-term exclusions of pupils on SEND support but without an EHCP
d) fixed-term exclusions of pupils with SEND (with or without an EHCP) and on free school meals

*I ask for these figures to be broken down by pupil ethnicity

3. In years 9-11, the total number of*
a) permanent exclusions
b) permanent exclusions of pupils with an EHCP
c) permanent exclusions of pupils on SEND support but without an EHCP
d) permanent exclusions of pupils with SEND (with or without an EHCP) and on free school meals

*I ask for these figures to be broken down by pupil ethnicity

4. The total number of transfers into Alternative Provision from years 9-11, broken down by pupil ethnicity

5. The number of exclusion decisions in years 9–11 resulting in a decision of reinstatement following a governing body's review, broken down by pupil ethnicity

6. What actions, if any, you are doing as a MAT to reduce the number of exclusions/suspensions that are issued in your academies.

To fulfil this request, please follow this link and download a copy of the spreadsheet: https://docs.google.com/spreadsheets/d/1...

Please return a completed copy of this spreadsheet via WhatDoTheyKnow within the legal timeframe of 20 working days.

I look forward to hearing from you.

Yours sincerely,
Lucy Potter

Debbie Pettiford, Outwood Grange Academies Trust

Dear Ms Potter, 
I hope you are well. 
I was appointed to the Trust as DPO at the beginning of January and
understand that you had made a previous request for exclusion data that
was rejected due to the scope. 
I have now received your more recent request and have attached our
response to this email.
As you will, the scope of your request is still too large but I have made
a suggestion about how we may be able to proceed. 
If you have any questions, please do not hesitate to contact me. 
Best wishes, 
[1][IMG][2] Lucy Potter FOI Response 07.03.22
Debbie Pettiford
Data Protection Officer
Outwood Grange Academies Trust
Outwood Grange Academies Trust, a company limited by guarantee registered
in England and Wales with company number 06995649. Registered office
address: Potovens Lane, Outwood, Wakefield, West Yorkshire, WF1 2PF. VAT
number: 158 2720 04. Outwood Grange Academies Trust is an exempt charity.
CONFIDENTIALITY NOTICE:
This correspondence, including any attachments, is for the sole use of the
intended recipient(s) and may contain confidential and privileged
information. Any unauthorised review, use, disclosure or distribution is
prohibited. If you are not the intended recipient, please contact the
Outwood Grange Academies Trust and destroy all copies of the original
letter.
VIRUS WARNING:
Although Outwood Grange Academies Trust has taken reasonable precautions
to ensure no viruses are present in this email, the company cannot accept
responsibility for any loss or damage arising from the use of this email
or attachments.

References

Visible links
1. https://docs.google.com/document/d/1IMH5...
2. https://docs.google.com/document/d/1IMH5...

Dear Debbie,

Thank you for your email and for suggesting a way to proceed. Please can you provide the data for CENTRAL only, as suggested? I would appreciate if you could provide all the data requested (Qs 1-6) for academies in this region, given the reduced geographical scope. Please respond within 20 working days.

Many thanks,
Lucy Potter

Debbie Pettiford, Outwood Grange Academies Trust

Hi Lucy, 
I hope you are well. 
I am just pulling together the data you have requested and wondered if you
could confirm whether your request for information regarding pupils who
attended Alternative Provision is for information on pupils who
permanently moved to AP or do you wish to include those who may have spent
a short term fixed period attending AP?
Best wishes, 
 
Debbie Pettiford
Data Protection Officer
Outwood Grange Academies Trust

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Dear Debbie,

Many thanks for your email and for pulling the data together.

Please can you send information on the number of permanent transfers into AP only? (Apologies for any lack of clarity on that question.)

Would it be possible to send the requested info within the next week or so, do you think?

Thank you, and best wishes,
Lucy Potter

Debbie Pettiford, Outwood Grange Academies Trust

Hi Lucy, 
Many thanks for confirming. 
Our deadline for responding is 17th May but I am hoping to get a response
to you next week. The tricky part of collating the information is that
some of the data you have requested is held centrally but some is held at
the individual academies so it is just taking a little longer for that
aspect. 
Best wishes, 
Debbie Pettiford
Data Protection Officer
Outwood Grange Academies Trust

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Thank you Debbie, much appreciated.
Best wishes,
Lucy Potter

Debbie Pettiford, Outwood Grange Academies Trust

Hi Lucy, 
I hope you are well. 
I apologise that I was not able to get this information to you last week
as hoped. 
Please find attached our letter and the spreadsheet containing the data in
response to your request. 
[1][IMG][2] Lucy Potter FOI Response 16.05.22
[3][IMG][4] FOI Response Exclusion Data Spreadsheet (stream...
If you have any questions, please do not hesitate to contact me. 
Best wishes, 
Debbie Pettiford
Data Protection Officer
Outwood Grange Academies Trust

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Dear Debbie,

Thanks for your email. Unfortunately, I'm afraid I an unable to access either of the attachments - I can see the names of the documents, but there is nothing to click to open - please can you try again?

Thank you,
Lucy Potter

Debbie Pettiford, Outwood Grange Academies Trust

2 Attachments

Hi Lucy, 
Apologies for this, I will try to attach them in a different format. 
Please let me know if this works. 
Best wishes, 
Debbie Pettiford
Data Protection Officer
Outwood Grange Academies Trust

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Dear Debbie,

Thank you, I can access both attachments now - really appreciate your time and help with this!

Many thanks,
Lucy Potter

Debbie Pettiford, Outwood Grange Academies Trust

No worries, if you have any questions, please do not hesitate to contact
me. 
Best wishes,
Debbie Pettiford
Data Protection Officer
Outwood Grange Academies Trust

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We don't know whether the most recent response to this request contains information or not – if you are Lucy Potter please sign in and let everyone know.