Estates, FM and Transport Services

The request was partially successful.

Dear Sandwell and West Birmingham Hospitals NHS Trust,

Please can you provide me with the following information for all Estates, Facilities Management (soft and hard services), General Transport, Patient Transport and Taxi type services at your Trust:

1) Which elements of these services do you self-deliver /deliver in house?

2) Which elements of these services are outsourced or sub-contracted?

3) For the services that are outsourced or sub contracted can you provide the following information for each contract:
a. Service type
b. Current Provider
c. Current contract start and end dates, duration and extension options (if any)
d. Annual contract value

4) Can you provide contact details for the person or people responsible for the procurement/management/delivery of these services

Thank you in advance for your response.

Yours faithfully,

J Peck

SWBH-GM-FOIRequests (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST), Sandwell and West Birmingham Hospitals NHS Trust

4 Attachments

Dear Sir/Madam

Thank you for your request for information concerning Estates, FM and
Transport Services.

Your request was received on 25^th March 2013 and I am dealing with it
under the terms of the Freedom of Information Act 2000, requiring me to
respond to you within 20 working days. 

In some circumstances a fee may be payable and if that is the case, I will
let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

If you have any queries about this e-mail, please contact me. Please
remember to quote the reference number in the e-mail 'subject' box, in any
future communications.

Yours sincerely

 

Simon Grainger-Payne

Trust Secretary & FOI Lead

Sandwell and West Birmingham Hospitals NHS Trust

 

(    Tel:           0121 507 4994

È   Mobile:    07896 425196

6    Fax:          0121 507 5636

 

'  Executive Assistant: 0121 507 4847

 

8   E-mail: [1][email address]

 

P Please do not print this e-mail unless absolutely necessary

 

 

Regards

 

              Amanda

 

Executive Assistant to Mike Sharon, Interim Chief Executive

Executive Assistant to Richard Samuda, Chairman

Executive Assistant to Simon Grainger-Payne, Trust Secretary

 

(    Tel. 0121 507 4847

4    Fax. 0121 507 5636

,   [2][email address]

+    Sandwell and West Birmingham Hospitals NHS Trust, The Corporate Suite
– Ward D29, City Hospital, 

         Dudley Road, Birmingham B18 7QH

 

[3]Description: Description: 1

 

 

[4]Description: Description: 2

 

 

In the interests of the environment please think carefully before printing
this email

 

This communication contains information which is confidential and may also
be privileged. It is for the exclusive use of the intended recipients. If
you are not the intended recipient, please note that any distribution,
copying or use of this communication or the information in it is strictly
prohibited. If you have received this communication in error, please
notify the sender immediately, delete the message and destroy any copies
of it from the computer.

 

show quoted sections

SWBH-GM-FOIRequests (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST), Sandwell and West Birmingham Hospitals NHS Trust

5 Attachments

Good morning

 

Following on from your request below to collate all the information for
the range of services specified that it would exceed the nominal time/cost
limit allowed for the provision of information free of charge under the
terms of FOI.

 

In view of this, does he wish to narrow down the scope of the request?

 

Regards

 

              Amanda

 

Executive Assistant to Toby Lewis, Chief Executive

Executive Assistant to Richard Samuda, Chairman

Executive Assistant to Simon Grainger-Payne, Trust Secretary

 

(    Tel. 0121 507 4847

4    Fax. 0121 507 5636

,   [1][email address]

+    Sandwell and West Birmingham Hospitals NHS Trust, The Corporate Suite
– Ward D29, City Hospital, 

         Dudley Road, Birmingham B18 7QH

 

[2]Description: Description: 1

 

 

[3]Description: Description: 2

 

 

In the interests of the environment please think carefully before printing
this email

 

This communication contains information which is confidential and may also
be privileged. It is for the exclusive use of the intended recipients. If
you are not the intended recipient, please note that any distribution,
copying or use of this communication or the information in it is strictly
prohibited. If you have received this communication in error, please
notify the sender immediately, delete the message and destroy any copies
of it from the computer.

 

From: SWBH-GM-FOIRequests (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS
TRUST)
Sent: 27 March 2013 11:59
To: J Peck
Subject: SWBFOI (3/13) 053 - Freedom of Information request - Estates, FM
and Transport Services

 

Dear Sir/Madam

Thank you for your request for information concerning Estates, FM and
Transport Services.

Your request was received on 25^th March 2013 and I am dealing with it
under the terms of the Freedom of Information Act 2000, requiring me to
respond to you within 20 working days. 

In some circumstances a fee may be payable and if that is the case, I will
let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

If you have any queries about this e-mail, please contact me. Please
remember to quote the reference number in the e-mail 'subject' box, in any
future communications.

Yours sincerely

 

Simon Grainger-Payne

Trust Secretary & FOI Lead

Sandwell and West Birmingham Hospitals NHS Trust

 

(    Tel:           0121 507 4994

È   Mobile:    07896 425196

6    Fax:          0121 507 5636

 

'  Executive Assistant: 0121 507 4847

 

8   E-mail: [4][email address]

 

P Please do not print this e-mail unless absolutely necessary

 

 

Regards

 

              Amanda

 

Executive Assistant to Mike Sharon, Interim Chief Executive

Executive Assistant to Richard Samuda, Chairman

Executive Assistant to Simon Grainger-Payne, Trust Secretary

 

(    Tel. 0121 507 4847

4    Fax. 0121 507 5636

,   [5][email address]

+    Sandwell and West Birmingham Hospitals NHS Trust, The Corporate Suite
– Ward D29, City Hospital, 

         Dudley Road, Birmingham B18 7QH

 

[6]Description: Description: 1

 

 

[7]Description: Description: 2

 

 

In the interests of the environment please think carefully before printing
this email

 

This communication contains information which is confidential and may also
be privileged. It is for the exclusive use of the intended recipients. If
you are not the intended recipient, please note that any distribution,
copying or use of this communication or the information in it is strictly
prohibited. If you have received this communication in error, please
notify the sender immediately, delete the message and destroy any copies
of it from the computer.

 

show quoted sections

Dear SWBH-GM-FOIRequests (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST),

Thankyou for your response.

It was not my intention for it to be costly to provide this information.

As such, I will limit my request to just information for Facilities Management (hard and soft) services.

Yours sincerely,

J Peck

Dear SWBH-GM-FOIRequests (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST),

On the 11th April, at your request, the scope of this request was limited to reduce costs. Please could you confirm when you now intend to provide the response?

Thank you very much for your attention,

J Peck

SWBH-GM-FOIRequests (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST), Sandwell and West Birmingham Hospitals NHS Trust

Dear Mr Peck,

I have asked for the information as a matter of urgency and hope to come back to you in a couple of days.

Apologies for the inconvenience.

Yours sincerely

Simon Grainger-Payne
Trust Secretary & FOI Lead
Sandwell and West Birmingham Hospitals NHS Trust
Corporate Suite (Ward D29), City Hospital, Birmingham

Tel: 0121 507 4994
 [mobile number]
 Fax: 0121 507 5636

 Executive Assistant: 0121 507 4847

E-mail: [email address]

 Please do not print this e-mail unless absolutely necessary

show quoted sections

Banks Robert (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST), Sandwell and West Birmingham Hospitals NHS Trust

3 Attachments

Hi,

 

My name is Robert Banks and I am Head of Estates for Sandwell & West
Birmingham Hospitals NHS Trust

 

I am emailing you on behalf of SWBH to try and understand exactly what
information you are looking for from both Estates & Fcailities, clearly if
we can provide it within the allowance under the FOI Act we will, however
it is going to take us longer to collate the information for you then a
charge may be incurred.

 

Could you kindly detail your requirements.

 

Kind regards,

 

Rob.

 

Robert Banks

Head of Estates

[mobile number]

Direct line 01215075342

email [1][email address]

 

 

 

 

From: Grainger-Payne Simon (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS
TRUST)
Sent: 07 May 2013 09:56
To: Banks Robert (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Cc: Hender Audrey (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST);
Clarke Steve (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST); McLeod
Philippa (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Subject: RE: SWBFOI (3/13) 053 - Freedom of Information request - Estates,
FM and Transport Services

 

Rob,

 

I’ll get in touch and ask for contact details unless you are happy to
e-mail him directly at: [2][FOI #154415 email]

 

Simon Grainger-Payne

Trust Secretary & FOI Lead

Sandwell and West Birmingham Hospitals NHS Trust

Corporate Suite (Ward D29), City Hospital, Birmingham

 

(    Tel:           0121 507 4994

È   Mobile:     07896 425196

6    Fax:           0121 507 5636

 

'  Executive Assistant: 0121 507 4847

 

8   E-mail: [3][email address]

 

P Please do not print this e-mail unless absolutely necessary

 

 

From: Banks Robert (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Sent: 06 May 2013 15:46
To: Grainger-Payne Simon (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS
TRUST)
Cc: Hender Audrey (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST);
Clarke Steve (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST); McLeod
Philippa (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Subject: RE: SWBFOI (3/13) 053 - Freedom of Information request - Estates,
FM and Transport Services

 

Hi Simon,

 

Not sure are Steve’s side of things but this still needs narrowing down
for Estates. Is it possible to speak with this person?

 

Regards,

 

Rob

 

From: Grainger-Payne Simon (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS
TRUST)
Sent: 03 May 2013 14:18
To: Hender Audrey (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Cc: Banks Robert (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST);
Clarke Steve (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Subject: RE: SWBFOI (3/13) 053 - Freedom of Information request - Estates,
FM and Transport Services

 

Audrey,

 

Clarification has now been received to limit this request to Facilities
Management (hard and soft).

 

Hope this helps.

 

Simon Grainger-Payne

Trust Secretary & FOI Lead

Sandwell and West Birmingham Hospitals NHS Trust

Corporate Suite (Ward D29), City Hospital, Birmingham

 

(    Tel:           0121 507 4994

È   Mobile:     07896 425196

6    Fax:           0121 507 5636

 

'  Executive Assistant: 0121 507 4847

 

8   E-mail: [4][email address]

 

P Please do not print this e-mail unless absolutely necessary

 

 

From: Winwood Amanda (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Sent: 27 March 2013 12:01
To: Clarke Steve (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST);
Banks Robert (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Cc: McLeod Philippa (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST);
Hender Audrey (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST)
Subject: FW: SWBFOI (3/13) 053 - Freedom of Information request -
Estates, FM and Transport Services

 

Dear Rob and Steve

Please see the attached Freedom of Information request concerning
Estates, FM and Transport Services

Under the terms of the Freedom of Information Act we are obliged to
provide a response to a request within 20 working days, the request will
end on 24/04/2013.

If you could provide me with as much information as you can by 22/04/13
I would be really grateful.

Please feel free to pass onto any other members of staff who you feel
are more appropriate to answer this request.

If you are of the opinion that the work involved in answering this
request would exceed the nominal time/cost for supplying this
information free of charge (18 hrs or £450) then please let me know and
I will advise the requestor of the situation.

Please give me a call should you wish to discuss.

Many thanks for your help.

 

 

Regards

 

              Amanda

 

Executive Assistant to Mike Sharon, Interim Chief Executive

Executive Assistant to Richard Samuda, Chairman

Executive Assistant to Simon Grainger-Payne, Trust Secretary

 

(    Tel. 0121 507 4847

4    Fax. 0121 507 5636

,   [5][email address]

+    Sandwell and West Birmingham Hospitals NHS Trust, The Corporate
Suite – Ward D29, City Hospital, 

         Dudley Road, Birmingham B18 7QH

 

[6]Description: Description: 1 

 

[7]Description: Description: 2

 

 

In the interests of the environment please think carefully before
printing this email

 

This communication contains information which is confidential and may
also be privileged. It is for the exclusive use of the intended
recipients. If you are not the intended recipient, please note that any
distribution, copying or use of this communication or the information in
it is strictly prohibited. If you have received this communication in
error, please notify the sender immediately, delete the message and
destroy any copies of it from the computer.

 

From: SWBH-GM-FOIRequests (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS
TRUST)
Sent: 27 March 2013 11:59
To: 'J Peck'
Subject: SWBFOI (3/13) 053 - Freedom of Information request - Estates,
FM and Transport Services

 

Dear Sir/Madam

Thank you for your request for information concerning Estates, FM and
Transport Services.

Your request was received on 25^th March 2013 and I am dealing with it
under the terms of the Freedom of Information Act 2000, requiring me to
respond to you within 20 working days. 

In some circumstances a fee may be payable and if that is the case, I
will let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

If you have any queries about this e-mail, please contact me. Please
remember to quote the reference number in the e-mail 'subject' box, in
any future communications.

Yours sincerely

 

Simon Grainger-Payne

Trust Secretary & FOI Lead

Sandwell and West Birmingham Hospitals NHS Trust

 

(    Tel:           0121 507 4994

È   Mobile:    07896 425196

6    Fax:          0121 507 5636

 

'  Executive Assistant: 0121 507 4847

 

8   E-mail: [8][email address]

 

P Please do not print this e-mail unless absolutely necessary

 

 

Regards

 

              Amanda

 

Executive Assistant to Mike Sharon, Interim Chief Executive

Executive Assistant to Richard Samuda, Chairman

Executive Assistant to Simon Grainger-Payne, Trust Secretary

 

(    Tel. 0121 507 4847

4    Fax. 0121 507 5636

,   [9][email address]

+    Sandwell and West Birmingham Hospitals NHS Trust, The Corporate
Suite – Ward D29, City Hospital, 

         Dudley Road, Birmingham B18 7QH

 

[10]Description: Description: 1 

 

[11]Description: Description: 2

 

 

In the interests of the environment please think carefully before
printing this email

 

This communication contains information which is confidential and may
also be privileged. It is for the exclusive use of the intended
recipients. If you are not the intended recipient, please note that any
distribution, copying or use of this communication or the information in
it is strictly prohibited. If you have received this communication in
error, please notify the sender immediately, delete the message and
destroy any copies of it from the computer.

 

show quoted sections

Dear Banks Robert (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST),

My request was not intended to be complicated, so apologies if it has caused confusion.

I am trying to understand the approach for Estates and FM services at your trust - that is what Estates/FM services you deliver 'in house' - ie using NHS Trust emplyed staff - and what services you outsource - ie sub contract to a third party. For any outsourced services, I would then like to understand who you sub contract to and the contract arrangements as detailed in my original reqest.

Where you outsource, its not necessary to provide me with details of every single sub contract, particularly if you have hundreds of small or specialist ones - applying your judgement to provide enough detail to enable me to understand your provision accurately, whilst not over burdening yourselves with providing it would be fine. For example you could group services into logical categories depending on your arrangements and provide informaton for the group as a whole, you could provide information for 'larger' outsourced contracts only (ie those over a threshold of 250,000 pa for example) and just state 'multiple small contracts' where larger contracts are not in place.

I imagine that where you self seliver services it would very simple to identify and describe.

I hope this helps to descrobe more clearly the kind of information I am after, so that it should not be complicated nor costly for you to provide.

Yours sincerely,

J Peck

Grainger-Payne Simon (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST), Sandwell and West Birmingham Hospitals NHS Trust

1 Attachment

Dear Mr Peck,

 

Please find attached a response to your recent Freedom of Information
enquiry.

 

I trust that this meets your requirements, however please let me know if
it does not.

 

Yours sincerely

 

Simon Grainger-Payne

Trust Secretary & FOI Lead

Sandwell and West Birmingham Hospitals NHS Trust

Corporate Suite (Ward D29), City Hospital, Birmingham

 

(    Tel:           0121 507 4994

È   Mobile:     07896 425196

6    Fax:           0121 507 5636

 

'  Executive Assistant: 0121 507 4847

 

8   E-mail: [1][email address]

 

P Please do not print this e-mail unless absolutely necessary

 

 

 

show quoted sections

References

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1. mailto:[email address]
mailto:[email address]

Dear Grainger-Payne Simon (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS
TRUST),

Thank you very much for your reponse.

Yours sincerely,

J Peck

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