Dear West Sussex County Council,

I would like to enquire as to which ERP and/or Finance system the organisation currently uses.

I would also like to request the current contract term (with dates for start and end) along with the total value of the contract.

Yours faithfully,

Eliza Patch

westsussex@infreemation.co.uk, West Sussex County Council

Dear Eliza Patch

Thank you for your request which has been assigned reference FOI/1961

Freedom of Information request - ERP System

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Yours sincerely,
West Sussex County Council

 

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westsussex@infreemation.co.uk, West Sussex County Council

Dear Eliza Patch,

Our Ref: FOI/1961

On 21/01/2021 you made the following request for information, which has
been dealt with in accordance with the provisions of the Freedom of
Information Act 2000.

which ERP and/or Finance system the organisation currently uses

I would like to enquire as to which ERP and/or Finance system the
organisation currently uses.
I would also like to request the current contract term (with dates for
start and end) along with the total value of the contract.

We have now completed a search for the information which you requested and
confirm that this Authority holds data relevant to your request.

The Response to your request is as follows:

ERP & Finance
SAP
Vendor: SAP
Version: ECC 6
Contract End Date: 31st September 2021

Regarding the contract value, SAP is provided via the IT Outsource
contract..

In two phases in 2010 and 2011, the Council outsourced all IT functions to
Capita PLC and included all aspects of IT service delivery. This included
the transfer of ownership of physical assets and novation of prevailing IT
hardware and software contracts and the transfer of all IT support staff.

The IT outsource contract was let as an "outcomes based" contract where
services were specified rather than the technology base required to
deliver them. This can be regarded as an "-as-a-Service" provision and the
Council does not require Capita to itemise the technology base it uses to
deliver its services, nor does it require specific product sets to be
used. For clarity, that means that the Council no longer enters directly
into contracts for the acquisition of hardware or software itself, except
where this is commercially expedient or otherwise unavoidable. The
Council's prevailing Microsoft Enterprise Agreement is one such exception.

The majority of IT spend is through the outsourced IT contract which will
end in September 2022. The total Contract Value for 10 years is
c£109million (not including any value accrued from external partners that
may sign up to the contract and subject to contract variations during the
life of the contract).

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Yours sincerely,

BSD FOI Liaison Officers