EPRR Planning

The request was successful.

William Wetherell

Dear [Authority name]

Under the provisions of the Freedom of Information Act 2000, I am writing to request the following information. This information relates to the NHS England Emergency Preparedness, Resilience and Response Framework in general and section 10, “Cycle of preparedness”, subsection 2, “Planning”, and subsection 4, "Exercising", and section 12, Incident Response", in particular.

Please note that the much of the information requested is only records of the existence of current plans, reviews and updates and not the contents of the plans, reviews and updates themselves.

Given the potentially sensitive nature of this information, I ask you to redact any exempt information instead of refusing disclosure. This would be in accordance with guidance on best practice from the Information Commissioner’s Office.

Hospital emergency and disaster response and recovery planning

Hospital emergency or disaster response plan

Any record of the existence of a current documented all-hazards emergency or disaster response plan or plans that define(s) actions to be taken in anticipation of, during and after any type of emergency or disaster to which the hospital is expected to respond. Any record of how the plan(s) is to be accessed. Any record that the plan(s) has been reviewed or updated, including date(s) of review(s) or update(s).

Hospital hazard-specific subplans

Any record of the existence of current documented hazard-specific response subplans for the
most likely external and internal emergency scenarios. Any record of how the plans are to be accessed. Any record that the plans have been reviewed or updated, including date(s) of review(s) or update(s).

Procedures to activate and deactivate plans

Any record of the existence of current procedures for when, how and by whom emergency response plan(s) are activated and de-activated. Any record that staff who can activate or de- activate the emergency response plan(s) have been trained in this. Any record of the most recent test(s) of the above procedures, including date(s) of test(s).

Hospital emergency and disaster response plan exercises, evaluation and corrective actions

Any record of the most recent test(s) of the emergency response plan(s), including date(s) of test(s). Any record that the emergency response plan(s) have been updated because of the results of tests.

Hospital recovery plan

Any record of the existence of a current documented all-hazards hospital recovery plan or plans that define(s) actions to be taken to recover normal functions of the hospital after an emergency or disaster. Any record of how the plan(s) is to be accessed. Any record that the plan(s) has been reviewed or updated, including date(s) of review(s) or update(s).

Yours faithfully

William Wetherell

FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

Acknowledgement of Request for information under the Freedom of
Information Act 2000

Thank you for your request for information, made under the Freedom of
Information Act 2000 (the Act) which was received by Portsmouth Hospitals
University NHS Trust.

Under the terms of the Act the Trust expect to respond to your request
within 20 working days. However, the Trust will also investigate the
nature of the information requested. If clarification is required in order
to identify the information requested then the response period will be
suspended until such time as the FOI Team receive clarification.

Please note that in accordance with section 12(4) of the Act where
multiple requests for information are received from one person or by
different persons who appear to be acting together in a single campaign,
the estimated cost of complying with any of the requests is to be taken to
be the estimated total cost of complying with all of them. Where
applicable, we may deal with multiple requests for information under a
single reference.

There are also a number of exemptions which the Act permits with respect
to disclosure of information. The information will be assessed for these
exemptions prior to releasing the information to you. The FOI Team will
advise you if we are unable to provide the information requested due to
exemption(s).

Re-use of Public Sector Information Regulations 2005

The supply of information under Freedom of Information is intended to be
for personal use only and does not automatically give the recipient the
right to commercially re-use it, for example, the right to publish it or
make it available to a wider audience [SI 2005 No: 1515 4(1)]. Therefore,
if this information is not for your personal use, you must apply in
writing to this Trust. A licence may be issued if the information is under
copyright and the issue of a licence may constitute a charge depending
upon the information released and proposed re-use.

We do not permit the re-use of any staff personal information.

Failure to comply with the Regulations may result in legal proceedings
being taken against you.

If you have any queries, please do not hesitate to contact this office.

Yours sincerely

Information Governance Manager
Room 0.01
De La Court House
Queen Alexandra Hospital
Southwick Hill Road
Portsmouth
Hampshire
PO6 3LY

As per the Information Commissioners Guidance (ICO) guidance and due to
the current Covid-19 pandemic the Trust may not be able to respond to any
FOI requests in the 20 working day timeframe.

All FOI response deadlines will be extended by at least 3 months for the
foreseeable future. Thank you for your understanding.

FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

Dear Requester,

Please can I ask that you clearly list the questions you are asking? As I am struggling to pin point the entirety of the questions.

Kind Regards

Freedom of Information Team 
Portsmouth Hospitals University NHS Trust
Queen Alexandra Hospital
De La Court House
Southwick Hill Road
Cosham, Portsmouth
Hampshire PO3 6LY
02392 286000 Ext. 3708

[Portsmouth Hospitals University NHS Trust request email] (For further requests only)
[email address] (For general enquiries)
www.porthosp.nhs.uk

"The information contained within this message is intended for the addressee only and may contain confidential and/or privileged information. If you are not the intended recipient, you may not peruse, use, disseminate, distribute or copy this message. If you have received this message in error, please notify the sender immediately by email, facsimile or telephone and either return or destroy the original message. The sender accepts no responsibility for any changes made to this message after it has been sent by the original author. The views or opinions contained herein do not necessarily represent the views of Portsmouth Hospitals NHS Trust. This email or any of its attachments may contain data that falls within the scope of the Data Protection Acts. You must ensure that any handling or processing of such data by you is fully compliant with the terms and provisions of the Data Protection Act 1984 and 1998".
 .......Save a tree..........do you  really need to print this email?

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William Wetherell

Dear FOI Request - Portsmouth - Group Mailbox

I am writing to request the following records. Please note that I am only requesting records of the existence of current plans, reviews, updates, training and tests and not the contents of the plans, reviews, updates, training and tests themselves. This should keep my request below the cost limit.

Any record of the existence of a current documented all-hazards emergency or disaster response plan or plans that define(s) actions to be taken in anticipation of, during and after any type of emergency or disaster to which the hospital is expected to respond. Any record of how the plan(s) is to be accessed. Any record that the plan(s) has been reviewed or updated, including date(s) of review(s) or update(s).

Any record of the existence of current documented hazard-specific response subplans for the
most likely external and internal emergency scenarios. Any record of how the plans are to be accessed. Any record that the plans have been reviewed or updated, including date(s) of review(s) or update(s).

Any record of the existence of current procedures for when, how and by whom emergency response plan(s) are activated and de-activated. Any record that staff who can activate or de-activate the emergency response plan(s) have been trained in this. Any record of the most recent test(s) of the above procedures, including date(s) of test(s).

Any record of the most recent test(s) of the emergency response plan(s), including date(s) of test(s). Any record that the emergency response plan(s) have been updated because of the results of tests.

Any record of the existence of a current documented all-hazards hospital recovery plan or plans that define(s) actions to be taken to recover normal functions of the hospital after an emergency or disaster. Any record of how the plan(s) is to be accessed. Any record that the plan(s) has been reviewed or updated, including date(s) of review(s) or update(s).

Yours faithfully

William Wetherell

William Wetherell

Dear Freedom of Information Team

I am writing to ask when you will be able to reply to my request please?

Yours faithfully

William Wetherell

FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

Acknowledgement of Request for information under the Freedom of
Information Act 2000

Thank you for your request for information, made under the Freedom of
Information Act 2000 (the Act) which was received by Portsmouth Hospitals
University NHS Trust.

Under the terms of the Act the Trust expect to respond to your request
within 20 working days. However, the Trust will also investigate the
nature of the information requested. If clarification is required in order
to identify the information requested then the response period will be
suspended until such time as the FOI Team receive clarification.

Please note that in accordance with section 12(4) of the Act where
multiple requests for information are received from one person or by
different persons who appear to be acting together in a single campaign,
the estimated cost of complying with any of the requests is to be taken to
be the estimated total cost of complying with all of them. Where
applicable, we may deal with multiple requests for information under a
single reference.

There are also a number of exemptions which the Act permits with respect
to disclosure of information. The information will be assessed for these
exemptions prior to releasing the information to you. The FOI Team will
advise you if we are unable to provide the information requested due to
exemption(s).

Re-use of Public Sector Information Regulations 2005

The supply of information under Freedom of Information is intended to be
for personal use only and does not automatically give the recipient the
right to commercially re-use it, for example, the right to publish it or
make it available to a wider audience [SI 2005 No: 1515 4(1)]. Therefore,
if this information is not for your personal use, you must apply in
writing to this Trust. A licence may be issued if the information is under
copyright and the issue of a licence may constitute a charge depending
upon the information released and proposed re-use.

We do not permit the re-use of any staff personal information.

Failure to comply with the Regulations may result in legal proceedings
being taken against you.

If you have any queries, please do not hesitate to contact this office.

Yours sincerely

Information Governance Manager
Room 0.01
De La Court House
Queen Alexandra Hospital
Southwick Hill Road
Portsmouth
Hampshire
PO6 3LY

As per the Information Commissioners Guidance (ICO) guidance and due to
the current Covid-19 pandemic the Trust may not be able to respond to any
FOI requests in the 20 working day timeframe.

All FOI response deadlines will be extended by at least 3 months for the
foreseeable future. Thank you for your understanding.

FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

Dear Mr Wetherell,

Please accept our sincere apologies for the delay in providing you with a response. Your Request is soon to enter the validation process, so we hope it won't be too much longer.

Kind Regards

Freedom of Information Team 
Portsmouth Hospitals University NHS Trust
Queen Alexandra Hospital
De La Court House
Southwick Hill Road
Cosham, Portsmouth
Hampshire PO3 6LY
02392 286000 Ext. 3708

[Portsmouth Hospitals University NHS Trust request email] (For further requests only)
[email address] (For general enquiries)
www.porthosp.nhs.uk

"The information contained within this message is intended for the addressee only and may contain confidential and/or privileged information. If you are not the intended recipient, you may not peruse, use, disseminate, distribute or copy this message. If you have received this message in error, please notify the sender immediately by email, facsimile or telephone and either return or destroy the original message. The sender accepts no responsibility for any changes made to this message after it has been sent by the original author. The views or opinions contained herein do not necessarily represent the views of Portsmouth Hospitals NHS Trust. This email or any of its attachments may contain data that falls within the scope of the Data Protection Acts. You must ensure that any handling or processing of such data by you is fully compliant with the terms and provisions of the Data Protection Act 1984 and 1998".
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William Wetherell

Dear Freedom of Information Team

Thank you for your response of 9th May. I am writing to ask when you will be able to reply to my request please?

Yours faithfully

William Wetherell

FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

Dear Requester.

Please accept our sincere apologies for the delay in providing you with a response.

We had to make some changes to the response. Please be assured this is now with the directors for approval, this is the final part of the validation stage and we hope to have a response with you by the end of next week at the latest.

Kind Regards

Freedom of Information Team 
Portsmouth Hospitals University NHS Trust
Queen Alexandra Hospital
De La Court House
Southwick Hill Road
Cosham, Portsmouth
Hampshire PO3 6LY
02392 286000 Ext. 3708

[Portsmouth Hospitals University NHS Trust request email] (For further requests only)
[email address] (For general enquiries)
www.porthosp.nhs.uk

"The information contained within this message is intended for the addressee only and may contain confidential and/or privileged information. If you are not the intended recipient, you may not peruse, use, disseminate, distribute or copy this message. If you have received this message in error, please notify the sender immediately by email, facsimile or telephone and either return or destroy the original message. The sender accepts no responsibility for any changes made to this message after it has been sent by the original author. The views or opinions contained herein do not necessarily represent the views of Portsmouth Hospitals NHS Trust. This email or any of its attachments may contain data that falls within the scope of the Data Protection Acts. You must ensure that any handling or processing of such data by you is fully compliant with the terms and provisions of the Data Protection Act 1984 and 1998".
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FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

2 Attachments

Dear Mr Wetherell,

 

Thank you for your enquiry requesting information under the Freedom of
Information Act 2000.

 

Please find our response to your request attached.

 

The information supplied to you continues to be protected by copyright.
You are free to use it for your own purposes, including for private study
and non-commercial research, and for any other purpose authorised by an
exception in current copyright law. Documents (except photographs) can be
also used in the UK without requiring permission for the purposes of news
reporting. Any other reuse, for example commercial publication, would
require the permission of the copyright holder.

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to: Information Governance, De La
Court House, Queen Alexandra Hospital, Southwick Hill Road, Portsmouth,
Hampshire, PO6 3LY

 

Please remember to quote the reference number above in any future
communications.

 

Yours sincerely

 

Freedom of Information Team 

Portsmouth Hospitals University NHS Trust

Queen Alexandra Hospital

De La Court House

Southwick Hill Road

Cosham, Portsmouth

Hampshire PO3 6LY

02392 286000 Ext. 3708

 

[1][Portsmouth Hospitals University NHS Trust request email] (For further requests only)

[2][email address] (For general enquiries)

[3]www.porthosp.nhs.uk

 

 

"The information contained within this message is intended for the
addressee only and may contain confidential and/or privileged information.
If you are not the intended recipient, you may not peruse, use,
disseminate, distribute or copy this message. If you have received this
message in error, please notify the sender immediately by email, facsimile
or telephone and either return or destroy the original message. The sender
accepts no responsibility for any changes made to this message after it
has been sent by the original author. The views or opinions contained
herein do not necessarily represent the views of Portsmouth Hospitals NHS
Trust. This email or any of its attachments may contain data that falls
within the scope of the Data Protection Acts. You must ensure that any
handling or processing of such data by you is fully compliant with the
terms and provisions of the Data Protection Act 1984 and 1998".

P .......Save a tree..........do you  really need to print this email?

 

References

Visible links
1. mailto:[Portsmouth Hospitals University NHS Trust request email]
2. mailto:[email address]
3. http://www.porthosp.nhs.uk/

William Wetherell

Dear Freedom of Information Team

Thank you very much for this comprehensive reply.

Yours sincerely

William Wetherell