EPRR Patient care and support services
Dear Sheffield Teaching Hospitals NHS Foundation Trust,
I am conducting a study of the emergency preparedness of NHS Acute Trusts in England. I am using the emergency and disaster management module of the Hospital Safety Index checklist of the World Health Organisation. The study is part of an MSc in Crisis & Disaster Management at the University of Portsmouth.
Following a recent Information Commissioner’s decision, given here:
https://ico.org.uk/media/action-weve-tak...
I am writing regarding my final request for information about the Trust’s EPRR as part of my study. I would prefer to obtain this information under the provisions of the Freedom of Information Act 2000 in order to ensure that all the information is cleared by the Trust to be made publicly available. However, if you wish I am happy to discuss my request directly. My e-mail address is [email address] .
Please note that this is a different request from my previous requests: “EPRR Coordination of emergency and disaster management activities”, “EPRR Planning”, “EPRR Communication and information management”, “EPRR Human Resources” and “EPRR Logistics”. Please also note I am making this request more than 60 working days after my request “EPRR Logistics”.
My final request is given below:
I am writing to request the following information. This information relates to the NHS England Emergency Preparedness, Resilience and Response Framework in general and section 10, “Cycle of preparedness”, in particular.
Please note that much of the information requested is only records of the existence of current procedures, training, resources and tests, and not the contents of the procedures, training, resources and tests themselves.
For clarity, to minimise the cost of my request and to prevent the disclosure of any sensitive information, I have enumerated the information I am requesting and specified how it could be provided.
If you do not hold some of this information then I ask you to confirm explicitly that you do not hold it.
Given the potentially sensitive nature of this information, I ask you to redact any exempt information instead of refusing disclosure. This would be in accordance with guidance on best practice from the Information Commissioner’s Office.
Patient care and support services
Continuity of essential clinical support services
1. Any record of whether procedures exist to ensure operational continuity of essential clinical support or ancillary services (e.g. laboratory, radiology, pharmacy) during emergencies and disasters. (Can be answered yes / no.)
2. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)
3. Any record of whether resources to implement the above procedures can be mobilized at all times. (Can be answered yes / no.)
Expansion of usable space for mass casualty incidents
4. Any record of whether procedures and resources exist to expand space and provide access to extra beds in mass casualty incidents. (Can be answered yes / no.)
5. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)
6. The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.)
Triage for major emergencies and disasters
7. Any record of whether space has been designated and procedures exist to carry out triage during emergencies and disasters. (Can be answered yes / no.)
8. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)
9. The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.)
Triage tags for mass casualty incidents
10. Any record the existence of triage tags for mass casualty incidents. (Can be answered yes / no.)
System for referral, transfer and reception of patients
11. Any record of whether procedures exist for the reception, referral and transfer of patients to and from other health facilities within and outside the geographical area where the hospital is located during emergencies and disasters. (Can be answered yes / no.)
12. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)
13. The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.)
Infection surveillance, prevention and control procedures
14. Any record of whether procedures exist for infection prevention and control during emergencies and disasters. (Can be answered yes / no.)
15. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)
16. Any record of whether resources are available for implementation of the above procedures. (Can be answered yes / no.)
Psychosocial services
17. Any record of whether procedures exist for provision of psychosocial support, assessment and treatment services to patients, families and staff during emergencies and disasters. (Can be answered yes / no.)
18. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)
19. Any record of whether resources are available for implementation of the above procedures. (Can be answered yes / no.)
Thank you for all your assistance with this study.
Yours faithfully
William Wetherell
Dear William
Thank you for your request for information made under the Freedom of
Information Act 2000, as detailed in your email below. Your request was
received on 17^th March 2023, and we are treating it under Section 1.1 of
the Act.
We have 20 working days to respond to your request from the day after we
received your email into the Trust and will do so by 18^th April 2023.
Your request reference number is RFI 010578.
If you have any queries about your request, please contact us at
[1][Sheffield Teaching Hospitals NHS Foundation Trust request email]
Kind regards
Amy
Amy Cooper
Information Governance Officer
Department for Information Governance, Caldicott & SIRO Support
Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital
2 Claremont Place
Sheffield
S10 2TB
"This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. Any views or opinions expressed are those of the author and do
not represent the views of the Sheffield Teaching Hospitals NHS Foundation
Trust unless otherwise explicitly stated. The information contained in
this e-mail may be subject to public disclosure under the Freedom of
Information Act 2000. Unless the information is legally exempt from
disclosure, the confidentiality of this e-mail and your reply cannot be
guaranteed. If you have received this message in error, please notify me
and remove it from your system".
________________________________________
From: William Wetherell <[2][FOI #961099 email]>
Sent: Friday, March 17, 2023 7:57:10 AM (UTC+00:00) Dublin, Edinburgh,
Lisbon, London
To: FOI (SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST)
Subject: Freedom of Information request - EPRR Patient care and support
services
Dear Sheffield Teaching Hospitals NHS Foundation Trust,
I am conducting a study of the emergency preparedness of NHS Acute Trusts
in England. I am using the emergency and disaster management module of the
Hospital Safety Index checklist of the World Health Organisation. The
study is part of an MSc in Crisis & Disaster Management at the University
of Portsmouth.
Following a recent Information Commissioner’s decision, given here:
[3]https://gbr01.safelinks.protection.outlo...
I am writing regarding my final request for information about the Trust’s
EPRR as part of my study. I would prefer to obtain this information under
the provisions of the Freedom of Information Act 2000 in order to ensure
that all the information is cleared by the Trust to be made publicly
available. However, if you wish I am happy to discuss my request
directly. My e-mail address is [4][email address] .
Please note that this is a different request from my previous requests:
“EPRR Coordination of emergency and disaster management activities”, “EPRR
Planning”, “EPRR Communication and information management”, “EPRR Human
Resources” and “EPRR Logistics”. Please also note I am making this
request more than 60 working days after my request “EPRR Logistics”.
My final request is given below:
I am writing to request the following information. This information
relates to the NHS England Emergency Preparedness, Resilience and Response
Framework in general and section 10, “Cycle of preparedness”, in
particular.
Please note that much of the information requested is only records of the
existence of current procedures, training, resources and tests, and not
the contents of the procedures, training, resources and tests themselves.
For clarity, to minimise the cost of my request and to prevent the
disclosure of any sensitive information, I have enumerated the information
I am requesting and specified how it could be provided.
If you do not hold some of this information then I ask you to confirm
explicitly that you do not hold it.
Given the potentially sensitive nature of this information, I ask you to
redact any exempt information instead of refusing disclosure. This would
be in accordance with guidance on best practice from the Information
Commissioner’s Office.
Patient care and support services
Continuity of essential clinical support services
1. Any record of whether procedures exist to ensure operational continuity
of essential clinical support or ancillary services (e.g. laboratory,
radiology, pharmacy) during emergencies and disasters. (Can be answered
yes / no.)
2. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)
3. Any record of whether resources to implement the above procedures can
be mobilized at all times. (Can be answered yes / no.)
Expansion of usable space for mass casualty incidents
4. Any record of whether procedures and resources exist to expand space
and provide access to extra beds in mass casualty incidents. (Can be
answered yes / no.)
5. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)
6. The date(s) of the most recent test(s) of the above procedures. (Can be
answered with a date or dates.)
Triage for major emergencies and disasters
7. Any record of whether space has been designated and procedures exist to
carry out triage during emergencies and disasters. (Can be answered yes /
no.)
8. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)
9. The date(s) of the most recent test(s) of the above procedures. (Can be
answered with a date or dates.)
Triage tags for mass casualty incidents
10. Any record the existence of triage tags for mass casualty incidents.
(Can be answered yes / no.)
System for referral, transfer and reception of patients
11. Any record of whether procedures exist for the reception, referral and
transfer of patients to and from other health facilities within and
outside the geographical area where the hospital is located during
emergencies and disasters. (Can be answered yes / no.)
12. Any record of whether staff have been trained in the above
procedures. (Can be answered yes / no.)
13. The date(s) of the most recent test(s) of the above procedures. (Can
be answered with a date or dates.)
Infection surveillance, prevention and control procedures
14. Any record of whether procedures exist for infection prevention and
control during emergencies and disasters. (Can be answered yes / no.)
15. Any record of whether staff have been trained in the above
procedures. (Can be answered yes / no.)
16. Any record of whether resources are available for implementation of
the above procedures. (Can be answered yes / no.)
Psychosocial services
17. Any record of whether procedures exist for provision of psychosocial
support, assessment and treatment services to patients, families and staff
during emergencies and disasters. (Can be answered yes / no.)
18. Any record of whether staff have been trained in the above
procedures. (Can be answered yes / no.)
19. Any record of whether resources are available for implementation of
the above procedures. (Can be answered yes / no.)
Thank you for all your assistance with this study.
Yours faithfully
William Wetherell
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[5][FOI #961099 email]
Is [6][Sheffield Teaching Hospitals NHS Foundation Trust request email] the wrong address for Freedom of Information
requests to Sheffield Teaching Hospitals NHS Foundation Trust? If so,
please contact us using this form:
[7]https://gbr01.safelinks.protection.outlo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[8]https://gbr01.safelinks.protection.outlo...
For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[9]https://gbr01.safelinks.protection.outlo...
[10]https://gbr01.safelinks.protection.outlo...
Please note that in some cases publication of requests and responses will
be delayed.
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
Dear William
Please find enclosed herewith our response to your request for
information, made under the Freedom of Information Act.
Kind regards
Joanne
Joanne Sturdy
Information Governance Officer
Department for Information Governance, Caldicott & SIRO Support
Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital
2 Claremont Place
Sheffield
S10 2TB
"This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. Any views or opinions expressed are those of the author and do
not represent the views of the Sheffield Teaching Hospitals NHS Foundation
Trust unless otherwise explicitly stated. The information contained in
this e-mail may be subject to public disclosure under the Freedom of
Information Act 2000. Unless the information is legally exempt from
disclosure, the confidentiality of this e-mail and your reply cannot be
guaranteed. If you have received this message in error, please notify me
and remove it from your system".
Dear Sheffield Teaching Hospitals NHS Foundation Trust
Ref: FOI RFI 010578
Please pass this on to the person who conducts Freedom of Information reviews.
I am writing to request an internal review of Sheffield Teaching Hospitals NHS Foundation Trust's handling of my FOI request 'EPRR Patient care and support services'. The Trust has not provided some of the information I requested.
9. The date(s) of the most recent test(s) of the procedures to carry out triage during emergencies and disasters. (Can be answered with a date or dates.)
A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/e...
Yours faithfully
William Wetherell
Dear William
Thank you for your email dated 18th April 2023 requesting a formal review
of our response to your request for information made under the Freedom of
Information Act 2000. Please accept our apologies as the response to
question 9 was unintentionally missed from the final response.
We will be following the Complaints Procedure that can be found in
Appendix E of the Trust Code of Practice for Responding to Requests for
Information (made under the Freedom of Information Act 2000). This is
referenced as Controlled Document No. 41, v 7.0, ratified by the Trust
Executive Group on 16/06/22, issued on 29/07/19 and having a review date
of 30/05/25.
A copy of this Code of Practice (CoP) was sent to you with the Trust
written and emailed response dated 18th April 2023 to your request: as
such the response letter explicitly draws attention to Appendix E and the
legal procedure(s) the Trust follows in compliance of the FOI Act, and in
particular Part VI of the Section 45 Code of Practice applicable in the
case of complaint.
We enclose a further copy of the Trust Code of Practice in case you have
misplaced the original sent with our response. The FOI Act is silent as to
the response time for a review period, however the Trust follows the
guidance issued by the Information Commissioner’s Office of 20 working
days from the day after receipt of the request for review of a response.
It follows therefore that the Trust is treating your email of 18th April
2023 as a request for a formal review of the response to request
referenced RFI 010578. The Trust will provide a response to your review
request within 20 working days from the day after the request was
received, in this case 18th May 2023.
If you have any queries, please contact me at [1][email address]. Please
remember to quote the reference number above in any future communications.
Yours sincerely
Joanne
Joanne Sturdy
Information Governance Officer
Department for Information Governance, Caldicott & SIRO Support
Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital
2 Claremont Place
Sheffield
S10 2TB
"This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. Any views or opinions expressed are those of the author and do
not represent the views of the Sheffield Teaching Hospitals NHS Foundation
Trust unless otherwise explicitly stated. The information contained in
this e-mail may be subject to public disclosure under the Freedom of
Information Act 2000. Unless the information is legally exempt from
disclosure, the confidentiality of this e-mail and your reply cannot be
guaranteed. If you have received this message in error, please notify me
and remove it from your system".
________________________________________
From: William Wetherell <[2][FOI #961099 email]>
Sent: Tuesday, April 18, 2023 2:38:33 PM (UTC+00:00) Dublin, Edinburgh,
Lisbon, London
To: FOI (SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST)
Subject: Internal review of Freedom of Information request - EPRR Patient
care and support services
[You don't often get email from
[3][FOI #961099 email]. Learn why this is important
at [4]https://aka.ms/LearnAboutSenderIdentific... ]
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.
Dear Sheffield Teaching Hospitals NHS Foundation Trust
Ref: FOI RFI 010578
Please pass this on to the person who conducts Freedom of Information
reviews.
I am writing to request an internal review of Sheffield Teaching Hospitals
NHS Foundation Trust's handling of my FOI request 'EPRR Patient care and
support services'. The Trust has not provided some of the information I
requested.
9. The date(s) of the most recent test(s) of the procedures to carry out
triage during emergencies and disasters. (Can be answered with a date or
dates.)
A full history of my FOI request and all correspondence is available on
the Internet at this address:
[5]https://gbr01.safelinks.protection.outlo...
Yours faithfully
William Wetherell
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[6][FOI #961099 email]
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://gbr01.safelinks.protection.outlo...
For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[8]https://gbr01.safelinks.protection.outlo...
[9]https://gbr01.safelinks.protection.outlo...
Please note that in some cases publication of requests and responses will
be delayed.
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
Dear William
Please find attached the Trust’s review response.
Kind regards
Amy
Amy Cooper
Information Governance Officer
Department for Information Governance, Caldicott & SIRO Support
Sheffield Teaching Hospitals NHS Foundation Trust
Royal Hallamshire Hospital
2 Claremont Place
Sheffield
S10 2TB
Tel: 0114 226 5161
email: [1][email address]
"This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. Any views or opinions expressed are those of the author and do
not represent the views of the Sheffield Teaching Hospitals NHS Foundation
Trust unless otherwise explicitly stated. The information contained in
this e-mail may be subject to public disclosure under the Freedom of
Information Act 2000. Unless the information is legally exempt from
disclosure, the confidentiality of this e-mail and your reply cannot be
guaranteed. If you have received this message in error, please notify me
and remove it from your system".
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