EPRR Patient care and support services

William Wetherell made this Freedom of Information request to Portsmouth Hospitals University NHS Trust as part of a batch sent to 125 authorities Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

William Wetherell

Dear Portsmouth Hospitals University NHS Trust,

I am conducting a study of the emergency preparedness of NHS Acute Trusts in England. I am using the emergency and disaster management module of the Hospital Safety Index checklist of the World Health Organisation. The study is part of an MSc in Crisis & Disaster Management at the University of Portsmouth.

Following a recent Information Commissioner’s decision, given here:

https://ico.org.uk/media/action-weve-tak...

I am writing regarding my final request for information about the Trust’s EPRR as part of my study. I would prefer to obtain this information under the provisions of the Freedom of Information Act 2000 in order to ensure that all the information is cleared by the Trust to be made publicly available. However, if you wish I am happy to discuss my request directly. My e-mail address is [email address] .

Please note that this is a different request from my previous requests: “EPRR Coordination of emergency and disaster management activities”, “EPRR Planning”, “EPRR Communication and information management”, “EPRR Human Resources” and “EPRR Logistics”. Please also note I am making this request more than 60 working days after my request “EPRR Logistics”.

My final request is given below:

I am writing to request the following information. This information relates to the NHS England Emergency Preparedness, Resilience and Response Framework in general and section 10, “Cycle of preparedness”, in particular.

Please note that much of the information requested is only records of the existence of current procedures, training, resources and tests, and not the contents of the procedures, training, resources and tests themselves.

For clarity, to minimise the cost of my request and to prevent the disclosure of any sensitive information, I have enumerated the information I am requesting and specified how it could be provided.

If you do not hold some of this information then I ask you to confirm explicitly that you do not hold it.

Given the potentially sensitive nature of this information, I ask you to redact any exempt information instead of refusing disclosure. This would be in accordance with guidance on best practice from the Information Commissioner’s Office.

Patient care and support services

Continuity of essential clinical support services

1. Any record of whether procedures exist to ensure operational continuity of essential clinical support or ancillary services (e.g. laboratory, radiology, pharmacy) during emergencies and disasters. (Can be answered yes / no.)

2. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)

3. Any record of whether resources to implement the above procedures can be mobilized at all times. (Can be answered yes / no.)

Expansion of usable space for mass casualty incidents

4. Any record of whether procedures and resources exist to expand space and provide access to extra beds in mass casualty incidents. (Can be answered yes / no.)

5. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)

6. The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.)

Triage for major emergencies and disasters

7. Any record of whether space has been designated and procedures exist to carry out triage during emergencies and disasters. (Can be answered yes / no.)

8. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)

9. The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.)

Triage tags for mass casualty incidents

10. Any record the existence of triage tags for mass casualty incidents. (Can be answered yes / no.)

System for referral, transfer and reception of patients

11. Any record of whether procedures exist for the reception, referral and transfer of patients to and from other health facilities within and outside the geographical area where the hospital is located during emergencies and disasters. (Can be answered yes / no.)

12. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)

13. The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.)

Infection surveillance, prevention and control procedures

14. Any record of whether procedures exist for infection prevention and control during emergencies and disasters. (Can be answered yes / no.)

15. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)

16. Any record of whether resources are available for implementation of the above procedures. (Can be answered yes / no.)

Psychosocial services

17. Any record of whether procedures exist for provision of psychosocial support, assessment and treatment services to patients, families and staff during emergencies and disasters. (Can be answered yes / no.)

18. Any record of whether staff have been trained in the above procedures. (Can be answered yes / no.)

19. Any record of whether resources are available for implementation of the above procedures. (Can be answered yes / no.)

Thank you for all your assistance with this study.

Yours faithfully

William Wetherell

FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

Acknowledgement of Request for information under the Freedom of
Information Act 2000

Thank you for your request for information, made under the Freedom of
Information Act 2000 (the Act) which was received by Portsmouth Hospitals
University NHS Trust.

Under the terms of the Act the Trust expect to respond to your request
within 20 working days. However, the Trust will also investigate the
nature of the information requested. If clarification is required in order
to identify the information requested then the response period will be
suspended until such time as the FOI Team receive clarification.

Please note that in accordance with section 12(4) of the Act where
multiple requests for information are received from one person or by
different persons who appear to be acting together in a single campaign,
the estimated cost of complying with any of the requests is to be taken to
be the estimated total cost of complying with all of them. Where
applicable, we may deal with multiple requests for information under a
single reference.

There are also a number of exemptions which the Act permits with respect
to disclosure of information. The information will be assessed for these
exemptions prior to releasing the information to you. The FOI Team will
advise you if we are unable to provide the information requested due to
exemption(s).

Re-use of Public Sector Information Regulations 2005

The supply of information under Freedom of Information is intended to be
for personal use only and does not automatically give the recipient the
right to commercially re-use it, for example, the right to publish it or
make it available to a wider audience [SI 2005 No: 1515 4(1)]. Therefore,
if this information is not for your personal use, you must apply in
writing to this Trust. A licence may be issued if the information is under
copyright and the issue of a licence may constitute a charge depending
upon the information released and proposed re-use.

We do not permit the re-use of any staff personal information.

Failure to comply with the Regulations may result in legal proceedings
being taken against you.

If you have any queries, please do not hesitate to contact this office.

Yours sincerely

Information Governance Manager
Room 0.01
De La Court House
Queen Alexandra Hospital
Southwick Hill Road
Portsmouth
Hampshire
PO6 3LY

As per the Information Commissioners Guidance (ICO) guidance and due to
the current Covid-19 pandemic the Trust may not be able to respond to any
FOI requests in the 20 working day timeframe.

All FOI response deadlines will be extended by at least 3 months for the
foreseeable future. Thank you for your understanding.

FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

Dear Mr Wetherell,
I believe that this was sent to you on the 17th March 2023. Please check your inbox and SPAM folders.

Kind regards,
Emile

Emile A. Armour (Ms/she/her)
Head of Information Governance & Data Protection Officer
General Information – 02392286000 Ext 1288
Mobile Phone - 07525604032
Portsmouth Hospitals University NHS Trust
Room 0.02
De La Court House
Queen Alexandra Hospital
Southwick Hill Road
Cosham, Portsmouth
Hampshire PO6 3LY
 
Email [email address]
NHSmail [email address]
General Enquiries [email address]

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The information contained in this email may be subject to public disclosure under the Data Protection legislation or the Freedom of Information Act 2000.

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FOI Request - Portsmouth - Group Mailbox, Portsmouth Hospitals University NHS Trust

FOI Request - Portsmouth - Group Mailbox would like to recall the message, "Freedom of Information request - EPRR Patient care and support services".

William Wetherell

Dear Portsmouth Hospitals University NHS Trust

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Portsmouth Hospitals University NHS Trust's handling of my FOI request 'EPRR Patient care and support services'. The Trust has not provided the information I requested within 20 working days.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/e...

Yours faithfully

William Wetherell

William Wetherell left an annotation ()

I have received the reply below by e-mail.

Freedom of Information Team
De La Court House
Queen Alexandra Hospital
Southwick Hill Road
Portsmouth
Hampshire
PO6 3LY

Name: William Wetherell
Date: 10/05/2023
Ref: 23-24 068
Dear Mr Wetherell,
RE: Freedom of Information request
Thank you for your request for information under the Freedom of Information Act 2000, which was received by the Trust on 27/04/2023. Please see responses to your requests below.
Any record of whether procedures exist to ensure operational continuity of essential clinical support or ancillary services (e.g. laboratory, radiology, pharmacy) during emergencies and disasters.  (Can be answered yes / no.) Yes, Business Continuity Plans.

Any record of whether staff have been trained in the above procedures.  (Can be answered yes / no.) Yes, by local team leaders and exercised by Trust Business Continuity lead.

Any record of whether resources to implement the above procedures can be mobilized at all times.  (Can be answered yes / no.) Yes, Business Continuity Plans are implementable round the clock.
 
Expansion of usable space for mass casualty incidents
 
Any record of whether procedures and resources exist to expand space and provide access to extra beds in mass casualty incidents.  (Can be answered yes / no.) Yes.

Any record of whether staff have been trained in the above procedures.  (Can be answered yes / no.) Yes.

The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.) 31st October 2022.
 
Triage for major emergencies and disasters
 
Any record of whether space has been designated and procedures exist to carry out triage during emergencies and disasters.  (Can be answered yes / no.) Yes.

Any record of whether staff have been trained in the above procedures.  (Can be answered yes / no.) Yes.

The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.) 31st October 2022.
 
Triage tags for mass casualty incidents
 
Any record the existence of triage tags for mass casualty incidents.  (Can be answered yes / no.) Yes.
 
System for referral, transfer and reception of patients
 
Any record of whether procedures exist for the reception, referral and transfer of patients to and from other health facilities within and outside the geographical area where the hospital is located during emergencies and disasters.  (Can be answered yes / no.) Yes.

Any record of whether staff have been trained in the above procedures.  (Can be answered yes / no.) Yes

The date(s) of the most recent test(s) of the above procedures. (Can be answered with a date or dates.) October 2021.
 
Infection surveillance, prevention and control procedures
 
Any record of whether procedures exist for infection prevention and control during emergencies and disasters.  (Can be answered yes / no.) Yes.

Any record of whether staff have been trained in the above procedures.  (Can be answered yes / no.) Yes.

Any record of whether resources are available for implementation of the above procedures.  (Can be answered yes / no.) Yes.
 
Psychosocial services
 
Any record of whether procedures exist for provision of psychosocial support, assessment and treatment services to patients, families and staff during emergencies and disasters.  (Can be answered yes / no.) Yes.

Any record of whether staff have been trained in the above procedures.  (Can be answered yes / no.) Yes

Any record of whether resources are available for implementation of the above procedures.  (Can be answered yes / no.) Yes.

Please accept this letter as completion of your request. Please note that copies of this request will be held on file for three years before being confidentially destroyed.
If you are dissatisfied with the outcome of your request, please contact our Head of Information Governance on Information.Governance@porthosp.nhs.uk or write to the above address and we will conduct an internal review. Upon review, if you are still dissatisfied, you may appeal our decision by contacting the Information Commissioner’s Office; for more information, please visit the ICO’s website.
Please be aware, if we do not receive an appeal within 30 days of you receiving this letter, we will assume that you are satisfied with our response. If you have any further queries, please do not hesitate to contact us.
Yours sincerely

Freedom of Information Team