[This is an automated acknowledgement of your request]

Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.

Your reference is F23-8787. Please keep a note of this reference if you
want to contact us about your request.

If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.

You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the 18/04/2023.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

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1. https://oxford.disclosure-log.co.uk/
2. https://www.ouh.nhs.uk/about/foi/what-we...
3. http://www.ouh.nhs.uk/privacy/

Dear William Wetherell

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F23-8787, sent 17/03/2023.

Please see below your request and the Trust’s response below.

We will require claification to answer questions 10, 16 and 19. Please
provide this.  Question 2 is still in the process of being researched with
each department listed.

1. Any record of whether procedures exist to ensure operational continuity
of essential clinical support or ancillary services (e.g. laboratory,
radiology, pharmacy) during emergencies and disasters. (Can be answered
yes / no.)

Yes

2. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)

In process.

3. Any record of whether resources to implement the above procedures can
be mobilized at all times. (Can be answered yes / no.)

Yes

Expansion of usable space for mass casualty incidents

4. Any record of whether procedures and resources exist to expand space
and provide access to extra beds in mass casualty incidents. (Can be
answered yes / no.)

Yes

5. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)

Yes

6. The date(s) of the most recent test(s) of the above procedures. (Can be
answered with a date or dates.)
27/5/21

Triage for major emergencies and disasters

7. Any record of whether space has been designated and procedures exist to
carry out triage during emergencies and disasters. (Can be answered yes /
no.)
Yes

8. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)

Yes

9. The date(s) of the most recent test(s) of the above procedures. (Can be
answered with a date or dates.)

13/11/19

Triage tags for mass casualty incidents

10. Any record the existence of triage tags for mass casualty incidents.
(Can be answered yes / no.)

Please define triage tags?

System for referral, transfer and reception of patients

11. Any record of whether procedures exist for the reception, referral and
transfer of patients to and from other health facilities within and
outside the geographical area where the hospital is located during
emergencies and disasters. (Can be answered yes / no.)

Yes

12. Any record of whether staff have been trained in the above
procedures.. (Can be answered yes / no.)

Yes

13. The date(s) of the most recent test(s) of the above procedures. (Can
be answered with a date or dates.)

27/5/21

Infection surveillance, prevention and control procedures

14. Any record of whether procedures exist for infection prevention and
control during emergencies and disasters. (Can be answered yes / no.)

Yes

15. Any record of whether staff have been trained in the above
procedures.. (Can be answered yes / no.)

Yes

16. Any record of whether resources are available for implementation of
the above procedures. (Can be answered yes / no.)

I do not understand this question. Please elaborate or give examples.

Psychosocial services

17. Any record of whether procedures exist for provision of psychosocial
support, assessment and treatment services to patients, families and staff
during emergencies and disasters. (Can be answered yes / no.)

Yes

18. Any record of whether staff have been trained in the above
procedures.. (Can be answered yes / no.)

Yes

19. Any record of whether resources are available for implementation of
the above procedures. (Can be answered yes / no.)

I do not understand this question. Please elaborate or give examples.

For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –.

Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015. You are free to use the information for your own use,
including for non-commercial research purposes. The information may also
be used for the purposes of news reporting. However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[1]https://www.ouh.nhs.uk/privacy/.

References

Visible links
1. https://www.ouh.nhs.uk/privacy/

Dear William Wetherell,

Thank you for your request, F23-8787, for information about EPRR Patient
care and support services sent 17/03/2023. 

The request is not clear enough for us to identify and locate the
information requested. Therefore, we require further clarification from
you.

We have now received the following from the department,

"Here are the answers:

Q10 – Yes

Regarding Q16 and Q19 – the explanation does not really help as all Major
Incidents (by definition) required special arrangements to be implemented.
If the requestor could give an example of what they are looking for it
would be helpful."

Please provide an example to enable the department to answer this
question.

Under section 1(3) of the Freedom of Information Act (FOIA) 2000 /
regulation 12(4)(c) of the Environmental Regulation (EIR) 2004, we are not
obliged to fulfil your request for information until we have received
clarification. Therefore, whilst we wait for your response, your request
will be placed on-hold until clarification is received.

The 20 working day time limit will be paused from the day this
clarification request is sent. Once clarification is received, the 20
working day time limit will resume.

If we do not receive clarification within two months, your request will be
considered to have lapsed and will be closed by the Trust.

Yours sincerely,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

Dear William Wetherell

Thank you for your request, F23-8787, for information about EPRR Patient
care and support services sent 17/03/2023. 

We require further clarification in order to identify and locate the
information requested.

The emergency and disaster management module of the World Health
Organisation Hospital Safety Index looks at potential causes of disasters
and their effects, but does not assist with my understanding the question.

Could the requestor please re-word questions 16 and 19, or expand on them,
so it is clear what exactly is being asked? Alternatively if the requestor
could give examples it would be helpful

Under section 1(3) of the Freedom of Information Act 2000, we are not
obliged to fulfil section 1(1) (right of access) until we have received
clarification. Therefore, whilst we wait for your response, your request
will be placed on-hold until clarification is received.

The 20 working day time limit will be paused from the day this
clarification is sent. Once clarification is received, the 20 working day
time limit resumes.

If we do not receive clarification within two months, your request will be
considered to have lapsed and will be closed by the Trust.

Yours sincerely,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[1]https://www.ouh.nhs.uk/privacy/.

References

Visible links
1. https://www.ouh.nhs.uk/privacy/

[This is an automated acknowledgement of your request]

Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.

Your reference is F23-9183. Please keep a note of this reference if you
want to contact us about your request.

If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.

You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the 03/07/2023.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

Visible links
1. https://oxford.disclosure-log.co.uk/
2. https://www.ouh.nhs.uk/about/foi/what-we...
3. http://www.ouh.nhs.uk/privacy/

Dear William Wetherell

We acknowledge receipt of your request for an internal review. The
Assurance Team will conduct the review into the our response to your
request.

We will process this and respond to you within 40 working days.

Yours sincerely,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

Dear William Wetherell

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F23-8787, sent 17/03/2023.

Please see below the Trust’s response below.

For each question, please can you provide data for the following years -
2020, 2021, 2022, 2023 to date.

1. Any record of whether procedures exist to ensure operational continuity
of essential clinical support or ancillary services (e.g. laboratory,
radiology, pharmacy) during emergencies and disasters. (Can be answered
yes / no.)

Yes

2. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)

There is no record of training in the continuity plan, however it is
implemented by staff almost every day

3. Any record of whether resources to implement the above procedures can
be mobilized at all times. (Can be answered yes / no.)

Yes

Expansion of usable space for mass casualty incidents

4. Any record of whether procedures and resources exist to expand space
and provide access to extra beds in mass casualty incidents. (Can be
answered yes / no.)

Yes

5. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)

Yes

6. The date(s) of the most recent test(s) of the above procedures. (Can be
answered with a date or dates.)
27/5/21

Triage for major emergencies and disasters

7. Any record of whether space has been designated and procedures exist to
carry out triage during emergencies and disasters. (Can be answered yes /
no.)
 

Yes

8. Any record of whether staff have been trained in the above procedures.
(Can be answered yes / no.)

Yes

9. The date(s) of the most recent test(s) of the above procedures. (Can be
answered with a date or dates.)

13/11/19

Triage tags for mass casualty incidents

10. Any record the existence of triage tags for mass casualty incidents.
(Can be answered yes / no.)

Yes

System for referral, transfer and reception of patients

11. Any record of whether procedures exist for the reception, referral and
transfer of patients to and from other health facilities within and
outside the geographical area where the hospital is located during
emergencies and disasters. (Can be answered yes / no.)

Yes

12. Any record of whether staff have been trained in the above
procedures.. (Can be answered yes / no.)

Yes

13. The date(s) of the most recent test(s) of the above procedures. (Can
be answered with a date or dates.)

27/5/21

Infection surveillance, prevention and control procedures

14. Any record of whether procedures exist for infection prevention and
control during emergencies and disasters. (Can be answered yes / no.)

Yes

15. Any record of whether staff have been trained in the above
procedures.. (Can be answered yes / no.)

Yes

16. Any record of whether resources are available for implementation of
the above procedures. (Can be answered yes / no.)

Yes

Psychosocial services

17. Any record of whether procedures exist for provision of psychosocial
support, assessment and treatment services to patients, families and staff
during emergencies and disasters. (Can be answered yes / no.)

Yes

18. Any record of whether staff have been trained in the above
procedures.. (Can be answered yes / no.)

Yes

19. Any record of whether resources are available for implementation of
the above procedures. (Can be answered yes / no.)

Yes

For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –.

Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015. You are free to use the information for your own use,
including for non-commercial research purposes. The information may also
be used for the purposes of news reporting. However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[1]https://www.ouh.nhs.uk/privacy/.

References

Visible links
1. https://www.ouh.nhs.uk/privacy/