EPRR Coordination of emergency and disaster management activities

The request was successful.

William Wetherell

Dear Barnsley Hospital NHS Foundation Trust,

I am conducting a study of the emergency preparedness of NHS Acute Trusts in England. I am using the emergency and disaster management module of the Hospital Safety Index checklist of the World Health Organisation. The study is part of an MSc in Crisis & Disaster Management at the University of Portsmouth.

Under the provisions of the Freedom of Information Act 2000, I am writing to request the following information. This information relates to the NHS England Emergency Preparedness, Resilience and Response (EPRR) Framework in general and section 10, “Cycle of preparedness”, section 13, “Concepts of command and control” and section 14, “NHS command and control”, in particular.

Please note that the much of the information requested is only the records of the existence of committee membership, a meeting, training and responsibilities, and activities, list(s), procedures, mechanisms, arrangements and exercises and not the contents of the membership, meeting, training, responsibilities, activities, list(s), procedures, mechanisms, arrangements and exercises themselves.

Given the potentially sensitive nature of this information, I ask you to redact any exempt information instead of refusing disclosure. This would be in accordance with guidance on best practice from the Information Commissioner’s Office.

If you do not hold some of this information then I ask you to confirm explicitly that you do not hold it.

Coordination of emergency and disaster management activities

Hospital Emergency / Disaster Committee

Any record of the current existence of a multidepartmental and multidisciplinary committee to coordinate EPRR measures. If such a committee exists then any record of which departments and disciplines are represented on it and the date the committee most recently met.

Committee member responsibilities and training

If such a committee above exists then any record that committee members have received training for their role on the committee and any record that committee members have been assigned specific responsibilities.

Designated emergency and disaster management coordinator

Any record of the current existence of a hospital emergency / disaster management coordinator. If such a co-ordinator exists then any record of what whole time equivalent of their time is devoted to emergency and disaster management.

Preparedness programme for strengthening emergency and disaster response and recovery

Any record that activities to strengthen EPRR have been implemented in the past 12 months.

Hospital incident management system

Any record of the current existence of list(s) of key personnel roles in a hospital incident management system for the command, control and coordination in an emergency or disaster response. If such list(s) exists then any record of the existence of corresponding key personnel role action procedure documents.

Emergency Operations Centre (EOC)

Any record of the current existence of a designated Incident Coordination Centre. If such an Incident Coordination Centre exists then any record of whether it has full immediate operational capacity in an emergency.

Coordination mechanisms and cooperative arrangements with local emergency / disaster management agencies

Any record of the existence of current formal co-ordination or co-operation mechanisms or arrangements between the Trust and emergency/disaster management agencies (e.g. local authorities, police services, fire and rescue services, civil society organisations) in order to support Trust functions in time of emergency or disaster.

If such mechanisms or arrangements above exist then any record of the most recent exercise(s) to test them, including date(s) of exercise(s).

Coordination mechanisms and cooperative arrangements with the healthcare network

Any record of the existence of current formal co-ordination or co-operation mechanisms or arrangements between the Trust and other healthcare providers in order to support Trust functions in time of emergency or disaster.

If such mechanisms or arrangements above exist then any record of the most recent exercise(s) to test them, including date(s) of exercise(s).

Thank you for your assistance with this study.

Yours faithfully

Dr William Wetherell

barnsley@infreemation.co.uk, Barnsley Hospital NHS Foundation Trust

Dear William Wetherell

We acknowledge receipt of your email to Barnsley Hospital:

Freedom of Information request - EPRR Coordination of emergency and
disaster management activities

If you have submitted a request under the Freedom of Information Act
(FOIA) or the Environmental Information Regulations (EIR), your request
will be considered and you will receive our response within the statutory
timescale of 20 working days.

The reference number for your email is FOI19-8549.

Should you have any further inquiries concerning this matter, please reply
to this email leaving the subject line unchanged.

Yours sincerely,
Barnsley Hospital

barnsley@infreemation.co.uk, Barnsley Hospital NHS Foundation Trust

Dear Requester,

 

I can confirm that the Trust does hold the information you have requested.

Thank you for your request for information, details of which are below:

Freedom of Information Request

Coordination of emergency and disaster management activities
 Coordination for the Trust by The Business Security Unit

Hospital Emergency / Disaster Committee

Trust Health & Safety Committee.

Any record of the current existence of a multidepartmental and
multidisciplinary committee to coordinate EPRR measures.  If such a
committee exists then any record of which departments and disciplines are
represented on it and the date the committee most recently met.

BSU coordinate with the Trust Health & Safety Group which has all the
Clinical Business Units (Surgery, Medicine & Diagnostics) + HR,
Governance, Staff Side reps. The BSU then work muti-agency with NHS
England, Local Health Resilience Partnership and Local Resilience Forum.

Committee member responsibilities and training

EPRR Lead coordinates command, induction and log-keep training. EPRR Lead
is a Fellow of the Emergency Planning Society (FEPS) and EPRR Officer a
Member of the Emergency Planning Society (MEPS). Both hold EPRR academic
qualifications.

 

If such a committee above exists then any record that committee members
have received training for their role on the committee and any record that
committee members have been assigned specific responsibilities.

Advisory responsibilities only. Specific responsibilities for EPRR
response held with Trust senior operational and tactical managers.
Training provided in-house to the required level (Bronze, Silver, Gold).

Designated emergency and disaster management coordinator

EPRR Lead supported by EPRR Officer with Board level Accountable Emergency
Officer oversight.

Any record of the current existence of a hospital emergency / disaster
management coordinator.  If such a co-ordinator exists then any record of
what whole time equivalent of their time is devoted to emergency and
disaster management.

EPRR Lead and EPRR Officer both 50% time equivalent devoted to EPRR.

Preparedness programme for strengthening emergency and disaster response
and recovery

Annual workplan for plans, policy updates, training and exercising.

Any record that activities to strengthen EPRR have been implemented in the
past 12 months.

Live, table-top and team exercises. Attendance at CPD events. Both
officers hold full CPD which is audited at annual appraisal. Member of
relevant professional bodies and attendance at exhibitions, conferences
and webinar alongside other training events. Full review of plans
currently being undertaken.

Hospital incident management system
Trust Resilience Framework based on NHS England advice & guidance, the
Civil Contingencies Act, CPNI guidance. Adaptive Business Continuity
Manifesto.

Any record of the current existence of list(s) of key personnel roles in a
hospital incident management system for the command, control and
coordination in an emergency or disaster response.  If such list(s) exists
then any record of the existence of corresponding key personnel role
action procedure documents.

Full list kept of Trust Bronze, Silver & Gold Commander alongside
Strategic & Tactical Advisors with Comms/Media Team. List kept both in
hardcopy and electronic formats.

Emergency Operations Centre (EOC)

Full suite of rooms that can be converted from training areas to a fully,
operational and well equipped ICC. Room situated on-sit with fall-back
facility if required.

Any record of the current existence of a designated Incident Coordination
Centre.  If such an Incident Coordination Centre exists then any record of
whether it has full immediate operational capacity in an emergency.

Under normal circumstances the room (ICC) can be activated within minutes
during office hours and within 30mins during quiet hours

Coordination mechanisms and cooperative arrangements with local emergency
/ disaster management agencies

Multi-agency via the Local Resilience Forum (LRF) and associated
sub-groups.

Any record of the existence of current formal co-ordination or
co-operation mechanisms or arrangements between the Trust and
emergency/disaster management agencies (e.g. local authorities, police
services, fire and rescue services, civil society organisations) in order
to support Trust functions in time of emergency or disaster.

As above + the Health Local Health Resilience Partnership supported by NHS
England.

If such mechanisms or arrangements above exist then any record of the most
recent exercise(s) to test them, including date(s) of exercise(s).

Exercise Humberside – DVI focus, Exercise Bronze Polar Bear – COVID-19
response. Both held in summer 2021.

Coordination mechanisms and cooperative arrangements with the healthcare
network

As below + Burns, CBRN, Trauma and Paediatric networks. NHS Blood &
Transplant Services.

Any record of the existence of current formal co-ordination or
co-operation mechanisms or arrangements between the Trust and other
healthcare providers in order to support Trust functions in time of
emergency or disaster.

NHS England hold regional and local mutual aid coordination arrangements.
Further support available via the LHRP and local LRF. Regular sub-group
liaison between neighbouring Trusts.

If such mechanisms or arrangements above exist then any record of the most
recent exercise(s) to test them, including date(s) of exercise(s).

Live exercise – Exercise Talisman, April 2022.

This completes the Trust’s response to your request.

As part of our on-going evaluation, we ask that you complete a
satisfaction survey found at the link below. This helps us to identify
areas of improvement and to highlight good practice to share with other
teams. [1]https://www.surveymonkey.co.uk/r/L3HLQV3

Re-use of Public Sector Information

© Barnsley Hospital NHS Foundation Trust

You may re-use this information (not including logos) free of charge in
any format or medium, under the terms of the Open Government Licence.

 

To view this licence, visit:
[2]http://www.nationalarchives.gov.uk/doc/o...

Alternatively, you can consult the Guidance for Information Providers
section on The National Archives
website:[3]http://www.nationalarchives.gov.uk/infor...

Your rights

If you are unhappy with the way we have handled your request, you may ask
for an internal review in accordance with Section VI Complaints Procedures
of the Section 45 Code of Practice of the Freedom of Information Act 2000:
and in accordance with the Trust’s Code of Practice for Responding to
Requests for Information.

If you wish to complain you should contact:

Paul White

Information Governance Manager

Tel: 01226 432771

Information Governance Department

Admin Block

Barnsley Hospital NHS Foundation Trust

Gawber Road

Barnsley

S75 2EP

[4][email address]

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision.

The Information Commissioner can be contacted at:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

If you have any queries about this letter, please contact me. Please
remember to quote the reference number above in any future communications.

 

Yours sincerely,

Information Governance Team

Information Governance Department

Ext: 2771 Direct Line: 01226 432771
Email: [5][email address]

 

Kind regards,

 

Information Governance Team

Information Governance Department

Email: [email address]

Ext: 2017  Direct Line: 01226 432017
Email: [6][email address]

References

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1. https://www.surveymonkey.co.uk/r/L3HLQV3
2. http://www.nationalarchives.gov.uk/doc/o...
3. http://www.nationalarchives.gov.uk/infor...
4. mailto:[email address]
5. mailto:[email address]
6. mailto:[email address]

William Wetherell

Dear Barnsley Hospital NHS Foundation Trust

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Barnsley Hospital NHS Foundation Trust's handling of my FOI request 'EPRR Coordination of emergency and disaster management activities'. The Trust has not provided some of the information I requested.

For clarity, to minimise the cost of my request and to prevent the disclosure of any sensitive information, I have enumerated the information I am requesting and specified how it could be provided.

Coordination of emergency and disaster management activities

Trust Health & Safety Group

1. The date the Trust Health & Safety Group most recently met. (Can be answered with a date.)

Yours faithfully

William Wetherell

barnsley@infreemation.co.uk, Barnsley Hospital NHS Foundation Trust

2 Attachments

Dear William,

Thank you for your email requesting an internal review of our response to
your FOI request.

The response to your request is below;

I am writing to request an internal review of Barnsley Hospital NHS
Foundation Trust's handling of my FOI request 'EPRR Coordination of
emergency and disaster management activities'.  The Trust has not provided
some of the information I requested.

 For clarity, to minimise the cost of my request and to prevent the
disclosure of any sensitive information, I have enumerated the information
I am requesting and specified how it could be provided.

 Coordination of emergency and disaster management activities

 Trust Health & Safety Group

 1. The date the Trust Health & Safety Group most recently met. (Can be
answered with a date.)

The date of the last Health and Safety meeting was 14th June however the
report to this meeting is still awaiting approval through our governance
structures.  I have attached the latest approved report for information
and a copy of our last annual report.

 

Kind regards,

Information Governance Department

Barnsley Hospital NHS Foundation Trust

Ext: 2771 Direct Line: 01226 432771
Email: [1][email address]

 

Kind regards,

 

Information Governance Team

Information Governance Department

Email: [email address]

Ext: 2017  Direct Line: 01226 432017
Email: [2][email address]

References

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1. mailto:[email address]
2. mailto:[email address]

William Wetherell

Dear Information Governance Department

Thank you for this.

Yours faithfully

William Wetherell

barnsley@infreemation.co.uk, Barnsley Hospital NHS Foundation Trust

Acknowledgement:

 

Dear Requestor,

Thank you for your reply. If you have checked our Disclosure Logs
located https://www.barnsleyhospital.nhs.uk/docu...,
we will now commence with responding to your FOI.

 

Kind regards,

Information Governance

 

Kind regards,

 

Information Governance Team

Information Governance Department

Email: [email address]

Ext: 2017  Direct Line: 01226 432017
Email: [1][email address]

References

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1. mailto:[email address]