EPR and Patient Administration System (PAS) Query
Emmanuel Phillips made this Freedom of Information request to Oxleas NHS Foundation Trust as part of a batch sent to 95 authorities This request has been closed to new correspondence. Contact us if you think it should be reopened.
Dear FOI Team,
We are currently updating data on your trust’s EPR and Patient Administration System (PAS). Can you please complete the fields below with what you currently hold?
Please enter 'No System Installed' under supplier name if your trust does not use the system:
System type - EPR
Supplier name -
System name -
Date installed -
Contract expiration -
Total value of contract (£) –
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? -
Notes - e.g. we are currently out to tender
System type - PAS
Supplier name -
System name -
Date installed -
Contract expiration -
Total value of contract (£) –
Notes - e.g. we are currently out to tender
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? -
Notes - e.g. we are currently out to tender
System definition:
Electronic Patient Record (EPR) – An electronic patient/health record is a digital version of a patient's paper chart.
Patient Administration Systems (PAS) – these are the core enterprise systems, containing a Master Patient Index, used by NHS trusts to enable them to know when a patient has arrived, who they are, who they were seen by, what treatment they received and what happened to them. This core functionality, needed by every trust, covers admission, discharge and transfer.
Thank you in advance for your time.
Best regards,
Emmanuel Phillips
Dear Emmanuel,
FREEDOM OF INFORMATION ACT 2000 - SECTION 8 REQUEST
Thank you for your email dated 31/03/2022. Your request is being managed
under the terms of the Freedom of Information Act 2000.
We aim to provide you with a response within 20 working days as per the
statutory time limit and you should receive a response by 03/05/2022.
However, this may take longer where certain exemptions apply or depending
on the nature of your request. We will let you know in advance if we need
more time to complete your request.
We are making every effort to respond to all FOI requests within the
statutory time frame, however, please note that due to the pandemic we are
currently experiencing delays due to staff shortages / reduced capacity as
our resources are being prioritised to support our frontline medical
staff.
Should you have any queries in the meantime, please do not hesitate to
contact us at this address. Please remember to quote the reference number
above in any future communications.
For further information about the Freedom of Information Act, please visit
www.ico.org.uk
Kind regards,
Paul Bransgrove
Information Governance Office
E: [Oxleas NHS Foundation Trust request email]
Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF
Dear Emmanuel,
Please find attached our response to your request under the Freedom of
Information Act 2000 referenced FOI 8098
Kind regards,
Paul Bransgrove
Information Governance Officer
Email: [1][Oxleas NHS Foundation Trust request email]
Oxleas NHS Foundation Trust / Bracken House / Bracton Lane / Leyton Cross
Road/ Dartford, Kent / DA2 7AF
Dear FOI Team,
Thank you for your answers given. Please see some of your answers given below.
As you stated you don't hold some information for your EPR systems. Could you please give us the contact information for where this information is held?
System type - EPR
Supplier name - Vision Health (Cegedim Healthcare Solutions)
System name - Vision
Date installed - Information not held
Contract expiration - Information not held
Total value of contract (£) – Section 43 Exemption
Is this contract annually renewed? - No
Do you currently have plans to replace this system? - No
Procurement framework - Information not held
Other systems it integrates with? - Used to report SRHAD data to NHS Digital, and SHHAPT data to PHE
Notes - e.g. we are currently out to tender - EPR for Sexual Health service
System type - EPR
Supplier name - TPP
System name - SystmOne
Date installed - Information not held
Contract expiration - Information not held
Total value of contract (£) – Information not held
Is this contract annually renewed? - Information not held
Do you currently have plans to replace this system? - Information not held
Procurement framework - Information not held
Other systems it integrates with? - Information not held
Notes - e.g. we are currently out to tender - EPR system used by Healthcare Services in Prisons. Not Oxleas system
Yours sincerely,
Emmanuel Phillips
Dear Emmanuel,
Thank you for your email.
Please note that the additional information regarding Vision is not held
by the Trust and we are unable to provide any alternate points of contact
for this information. This system was already in place when Oxleas NHS
Foundation Trust became responsible for the Greenwich Contraception and
Sexual Health service.
For information regarding SystmOne we would suggest submitting your
request to the MOJ / HMP & Probation Service.
[1]Her Majesty’s Prison and Probation Service - GOV.UK (www.gov.uk)
[2][IMG] [3]Her Majesty’s Prison and Probation Service - GOV.UK
We carry out sentences given by the courts, in custody and the
community, and rehabilitate people in our care through education
and employment. HMPPS is an executive agency, sponsored by the
...
www.gov.uk
Kind regards
Information Governance Office
E: [4][Oxleas NHS Foundation Trust request email]
Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF
══════════════════════════════════════════════════════════════════════════
From: Emmanuel Phillips <[FOI #849323 email]>
Sent: 11 May 2022 16:04
To: FOI (OXLEAS NHS FOUNDATION TRUST) <[email address]>
Subject: Re: FOI 8098 - Freedom of Information request - EPR and Patient
Administration System (PAS) Query
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.
Dear FOI Team,
Thank you for your answers given. Please see some of your answers given
below.
As you stated you don't hold some information for your EPR systems. Could
you please give us the contact information for where this information is
held?
System type - EPR
Supplier name - Vision Health (Cegedim Healthcare Solutions)
System name - Vision
Date installed - Information not held
Contract expiration - Information not held
Total value of contract (£) – Section 43 Exemption
Is this contract annually renewed? - No
Do you currently have plans to replace this system? - No
Procurement framework - Information not held
Other systems it integrates with? - Used to report SRHAD data to NHS
Digital, and SHHAPT data to PHE
Notes - e.g. we are currently out to tender - EPR for Sexual Health
service
System type - EPR
Supplier name - TPP
System name - SystmOne
Date installed - Information not held
Contract expiration - Information not held
Total value of contract (£) – Information not held
Is this contract annually renewed? - Information not held
Do you currently have plans to replace this system? - Information not
held
Procurement framework - Information not held
Other systems it integrates with? - Information not held
Notes - e.g. we are currently out to tender - EPR system used by
Healthcare Services in Prisons. Not Oxleas system
Yours sincerely,
Emmanuel Phillips
Dear FOI (OXLEAS NHS FOUNDATION TRUST),
Thank for you clarifying.
Finally, can you please clarify which Patient Administration System (PAS) is used in the trust as you only shared details for your EPR?
Kind regards,
Emmanuel
Dear Emmanuel,
Thank you for your email.
RiO is both our primary EPR and PAS.
Kind regards
Paul Bransgrove
Information Governance Officer
E: [1][Oxleas NHS Foundation Trust request email]
Oxleas NHS Foundation Trust | Bracken House | Bracton Lane | Leyton Cross
Road | Dartford | Kent | DA2 7AF
══════════════════════════════════════════════════════════════════════════
From: Emmanuel Phillips <[FOI #849323 email]>
Sent: 12 May 2022 13:32
To: FOI (OXLEAS NHS FOUNDATION TRUST) <[email address]>
Subject: Re: FOI 8098 - Freedom of Information request - EPR and Patient
Administration System (PAS) Query
This message originated from outside of NHSmail. Please do not click links
or open attachments unless you recognise the sender and know the content
is safe.
Dear FOI (OXLEAS NHS FOUNDATION TRUST),
Thank for you clarifying.
Finally, can you please clarify which Patient Administration System (PAS)
is used in the trust as you only shared details for your EPR?
Kind regards,
Emmanuel
We work to defend the right to FOI for everyone
Help us protect your right to hold public authorities to account. Donate and support our work.
Donate Now