Employment Terms and Conditions

The request was partially successful.

Dear University Hospital Southampton NHS Foundation Trust,

Under the Freedom of Information Act, please provide a copy of your organisation's employment terms and conditions. If more than one set of employment terms and conditions exists (e.g. clinical / non-clinical) please provide all and specify which groups of staff they relate to.

Yours faithfully,

Ms Kirby

FreedomOfInformation,

Dear Ms. Kirby,

I am writing to acknowledge receipt of your e-mail dated 21st May 2013, (received in this office on 22nd May 2013, requesting information under the Freedom of Information Act 2000 regarding Trust terms and conditions.

We will endeavour to respond to your request within the twenty working day timescale requirement (by 20th June 2013). We will tell you whether the Trust holds the information you have requested, and we will contact you as soon as possible if for some reason we are delayed in our response or if we require further information from you in order to complete your request.

Yours,

Freedom of Information Officer
University Hospital Southampton NHS Foundation Trust

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FreedomOfInformation,

2 Attachments

Dear Ms. Kirby,

 

Please find attached the Trust's response to your recent Freedom of
Information request. 

 

 

Yours

 

Freedom of Information Officer

University Hospital Southampton NHS Foundation Trust

 

Disclaimer

This email and any files transmitted with it are confidential and intended
solely for the use of the individual or entity to whom they are addressed.
Any views or opinions presented are solely those of the author and do not
necessarily represent those of the Trust unless explicitly stated
otherwise.
If you have received this e-mail in error please delete it and contact the
University Hospital Southampton NHS Foundation Trust Helpdesk on:- 023
80796000
The information contained in this e-mail may be subject to public
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Dear University Hospital Southampton NHS Foundation Trust

Thank you for your response to my Freedom of Information request.

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of University Hospital Southampton NHS Foundation Trust's handling of my FOI request 'Employment Terms and Conditions'.

I was disappointed with the response I received to my Freedom of Information Request. Although I accept that some of the information is exempt as available through other means, it was disappointing that you took the full 20 days to inform me of this. Under Freedom of Information legislation you are under an obligation to respond promptly, with 20 days being the maximum time period. As all you needed to do was send me the link to the exempted information I would have hoped that this could have been done in a shorter timescale.

Additionally, you mention in your response that a small number of employees are still employed on local terms and conditions. As these are clearly covered by the scope of my request please can this information be provided to me.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/em...

Yours faithfully,

Ms Kirby

Dear University Hospital Southampton NHS Foundation Trust,

Please can you respond to my request for an internal review which I sent on 20th June 2013.

I have included a link to the Information Commissioner's guidance on conducting internal reviews which states that a reasonable time to conduct an internal review is 20 working days from the date of the request for review. If a longer period is needed the public authority should notify the requester, explain why more time is needed and give an estimate of the completion date. The total time taken for review should not exceed 40 working days and the ICO would expect to see evidence that the authority had acted promptly in response to the request for review and that it had actively worked on it throughout that period.

http://www.ico.org.uk/upload/documents/l...

It is now almost 40 days from the date of my request for an internal review and I have not even received an acknowledgement, which is very disappointing. If I have not received a response by the end of this week (16th August) I will have no option but to complain to the ICO.

A full history of my FOI request and all correspondence is available on the Internet at this address:

https://www.whatdotheyknow.com/request/e...

Yours faithfully,

Ms Kirby

Ms Kirby left an annotation ()

I've now referred this request to the ICO due to their failure to respond to my request for an internal review.

FreedomOfInformation,

24 Attachments

Dear Ms Kirby,

I am writing to formally acknowledge your e-mail dated 20th June 2013 requesting a review of the Trust handling of your FOI request dated 21/05/2013 (our reference FOI 1927) and your follow up e-mail dated 13th August 2013.

I apologize for the delay in responding to your request for a review and any inconvenience this may have caused you. Your request arrived at a time when an experienced member of staff in our FOI post left the organization and we simultaneously witnessed a significant increase in the level of FOI requests sent to us. We have accumulated a backlog of work related to FOI which we are gradually overcoming and I will now ensure your request for a review is complied with.

Your e-mail dated 20/06/2013 confirmed that the scope of your request included local terms and condition applicable to a small number of staff in the Trust and I have enclosed copies of the Trust Handbook which comprise these Ts and Cs along with an additional document outlining an agreement reached in 2012 covering on call arrangements for staff covered by these conditions. I am sorry that each section of the document (1 to 20) is formatted as an individual word file resulting in multiple attachments to this e-mail. If you would prefer me to send you a printed copy of the whole document by post I am happy to do so.

I hope to respond regarding the review of the request you made within 10 working days.

Paul McMahon
Trust Records Manager
University Hospital Southampton NHS Foundation Trust
Tel: 023 8079 4743

E-Mail:     [email address]
                   [email address]

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FreedomOfInformation,

Dear Mrs. Kirby,

 

I am responding to your request for internal review of the response made
by the Trust to your FOI request relating to staff terms and conditions
dated 21^st May 2013.

 

A review was conducted by Mr. Adrian Byrne, Director of IM&T at the Trust
who was not involved with compiling the original response.

 

The review concluded that the response originally provided was not
complete and that the information relating to local terms and conditions
should have been provided as part of that response.  We apologize for this
error.  You were sent this information by email on 29^th Aug 2013. 

 

Your comment that the Trust should have responded to your request more
promptly was noted.  The Trust receives a considerable number of requests
for information under FOIAI and endeavours to meet them all within the
statutory timeframe.  Your request was received in the FOI office on the
22^nd May 2013 and our response sent to you by e-mail on the 19^th June
2013 just within the 20 day deadline.   The Trust therefore met its duty
under the act with regard to the timeliness of the response but
acknowledges that the response was not complete.

 

The delay in acknowledging your request for a review and completing the
review was also noted and again we apologize for this. 

 

If after this process you are still not satisfied with the response you
receive from the Trust you can appeal to the Information Commissioner at
the following address:

 

Customer Services Team

Information Commissioner's Office

Wycliffe House

Water Lane
Wilmslow
SK9 5AF

 

Or by visiting the following webpage on the Information Commissioner’s
website:

[1]http://www.ico.gov.uk/complaints/freedom...

 

 

 

Yours

 

Freedom of Information Officer

University Hospitals NHS Foundation Trust

 

Disclaimer

This email and any files transmitted with it are confidential and intended
solely for the use of the individual or entity to whom they are addressed.
Any views or opinions presented are solely those of the author and do not
necessarily represent those of the Trust unless explicitly stated
otherwise.
If you have received this e-mail in error please delete it and contact the
University Hospital Southampton NHS Foundation Trust Helpdesk on:- 023
80796000
The information contained in this e-mail may be subject to public
disclosure under the Freedom of Information Act 2000.
Unless the Information is legally exempt from disclosure, the
confidentiality of this e-mail and your reply cannot be guaranteed.
This footnote also confirms that this email message has been checked for
computer viruses.
Please visit our website at [2]http://www.uhs.nhs.uk

Think of the environment.  Please avoid printing this e-mail
unnecessarily.

References

Visible links
1. http://www.ico.gov.uk/complaints/freedom...
2. http://www.uhs.nhs.uk/

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