Email correspondence of selected staff members

Steve Walker made this Freedom of Information request to Poole Hospital NHS Foundation Trust

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was refused by Poole Hospital NHS Foundation Trust.

Dear Poole Hospital NHS Foundation Trust,

Under the Freedom of Information Act I wish to receive copies all emails sent by the following employees since 1/1/12, with email histories intact:

Jon Fisher
Angela Challice
Chris Bown

Thank you.

Yours faithfully,

Steve Walker

Fraser, Lesley, Poole Hospital NHS Foundation Trust

Our Ref : 1988

 

For the attention of Mr Steve Walker

 

I refer to your request dated the 5^th September 2012.  We are dealing
with your request under the Freedom of Information Act 2000.

As required by the legislation, we aim to answer your request within 20
working days from the date we received it.  If for any reason we are
unable to

meet this deadline we will keep you fully informed of the reasons for
this. If you have any queries about this email please contact me.

 

 

Kind regards

 

 

 

 

Lesley Fraser

Information Governance Coordinator

Information Governance Department

Poole Hospital NHS Foundation Trust

Longfleet Road

Poole

Dorset

BH15 2JB

 

 

DISCLAIMER: This email and any files transmitted with it are
confidential and intended solely for the use of the individual,
individuals or entity to whom they are addressed.  Any views or opinions
expressed are those of the author and do not necessarily represent the
views of Poole Hospital NHS Foundation Trust unless otherwise explicitly
stated.  This email may contain confidential and/or privileged
materials. In the case of confidential and/or privileged materials, any
review, retransmission, dissemination or other use of these materials by
individuals or entities other than the intended recipient may be the
subject of legal action. If you receive an email in error from Poole
Hospital NHS Foundation Trust, please contact the sender and delete the
material from your computer.

Hatton, Richard, Poole Hospital NHS Foundation Trust

Our ref: 1988

Dear Mr Walker

I am writing regarding your request for information, which I received on 5th September 2012.

In that request you asked us for copies of all e-mails sent by specified employees since 1 January 2012, with e-mail histories intact.

I can confirm that the Chief Executives, Communications and IT departments holds information falling within the description specified in your request. However, we estimate that the cost of complying with your request would exceed the appropriate limit of £450. The appropriate limit has been specified in regulations. This represents the estimate cost of one person determining whether the Department holds the information, and locating, retrieving and extracting the information. Under section 12 of the Freedom of Information Act the Trust is therefore not obliged to comply with your request and we are unable to process your request further.

If you were to make a new request for a more narrow category of information, it may be that we could comply with that request within the appropriate limit, although I cannot guarantee that this will be the case, and it may help if I outline some possible ways of narrowing your request.

1. Limit the request to specific subjects and/or
2. Reduce the date range and/or
3. Specify recipients

If you have any queries about this email, please contact me. Please remember to quote the reference number above in any future communications.

If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request an review of our decision, you should write to Information Governance, Cornelia House, Poole Hospital NHS Trust, Longfleet Road, Poole, Dorset, BH15 2JB

If you are not content with the outcome your request, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Information Governance Department. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Yours sincerely,

Mr. R Hatton
Information Governance Manager

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Dear Richard,

Thank you for your message. It takes a matter of minutes rather than hours to copy across the sent or received emails from Outlook or any other email-management software, and even if the number of emails is large it's not going to reach anything like 18 hours' worth of work to do it.

To help narrow the request slightly, you can amend the time range to the last 6 months, but even this shouldn't really be necessary, given the capabilities of even moderately up-to-date software and hardware.

Thank you.

Yours sincerely,

Steve Walker

Hatton, Richard, Poole Hospital NHS Foundation Trust

Dear Steve,

I acknowledge receipt of your e-mail.

I have taken steps in accordance with the new period.

Please be assured that I and my colleagues will continue to work with you to ensure that you receive any information to which you are lawfully entitled.

I hope to have a response to you as soon as possible.

With Kind Regards

Richard Hatton
Information Governance Manager
Information Governance Department
Cornelia House
Extn 8689

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Poole Hospital NHS Foundation Trust

1 Attachment

Dear Mr Walker

Freedom of Information Request. OUR REF: IG/1988

I refer to your request dated: 05/09/2012

Any Freedom of Information Exemption details are explained in the attached
document.

If you are not content with the outcome of your request, you have the
right to apply directly to the Information Commissioner for a decision.
The Information Commissioner can be contacted at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

If you have any queries about this email please contact the Information
Goverance Department on 01202 448689 or 01202 442866.

Regards

Information Goverance
Poole Hospital NHS Foundation Trust

DISCLAIMER: This email and any files transmitted with it are
confidential and intended solely for the use of the individual,
individuals or entity to whom they are addressed.  Any views or opinions
expressed are those of the author and do not necessarily represent the
views of Poole Hospital NHS Foundation Trust unless otherwise explicitly
stated.  This email may contain confidential and/or privileged
materials. In the case of confidential and/or privileged materials, any
review, retransmission, dissemination or other use of these materials by
individuals or entities other than the intended recipient may be the
subject of legal action. If you receive an email in error from Poole
Hospital NHS Foundation Trust, please contact the sender and delete the
material from your computer.

Dear Sir/Madam,

I received your decision and note that you pre-checked it with the ICO office.

You refused my request on cost grounds, on the basis that it would take 1 man hour to obtain the information, but 'disproportionate effort' of appr. 100 hours to remove information that the Trust wanted to exempt.

However, your Trust's own legal guidance on FOI requests, as provided by Bevan Brittan to the SWC and then circulated by SWC to all member Trusts, is that exemptions for effort and cost can ONLY be based on the time to obtain the information and NOT for time required to identify information you wish to exempt. According to your refusal document, the time required to extract the information is only 1 hour - well short of the 18 hour limit.

I have complained to the ICO about the decision on this basis, but am writing to give you a chance to reconsider your decision and so to obviate the need for the complaint process.

Yours faithfully,

Steve Walker

Poole Hospital NHS Foundation Trust

OUR REF: IG/1988

Dear Mr Walker

I confirm receipt of your email dated 19/09/2012 and have noted your
concerns.

We aim to answer your email within 10 working days from the date we
received it.

If for any reason we are unable to meet this deadline we will keep you
fully informed of the reasons for this.

If you have any queries about this email please contact the Information
Goverance Department on 01202 448689 or 01202 442866.

DISCLAIMER: This email and any files transmitted with it are
confidential and intended solely for the use of the individual,
individuals or entity to whom they are addressed.  Any views or opinions
expressed are those of the author and do not necessarily represent the
views of Poole Hospital NHS Foundation Trust unless otherwise explicitly
stated.  This email may contain confidential and/or privileged
materials. In the case of confidential and/or privileged materials, any
review, retransmission, dissemination or other use of these materials by
individuals or entities other than the intended recipient may be the
subject of legal action. If you receive an email in error from Poole
Hospital NHS Foundation Trust, please contact the sender and delete the
material from your computer.

Poole Hospital NHS Foundation Trust

OUR REF: IG/1988

Dear Mr Walker

I refer to your FOI request dated 05/09/2012 and subsequent
correspondence.

I regret to advise you that there has been a delay in obtaining
independent legal advice, which, I have been assured, is now underway.

Please accept my apologies for this.

If you have any queries about this email please contact the Information
Goverance Department on 01202 448689 or 01202 442866.

DISCLAIMER: This email and any files transmitted with it are
confidential and intended solely for the use of the individual,
individuals or entity to whom they are addressed.  Any views or opinions
expressed are those of the author and do not necessarily represent the
views of Poole Hospital NHS Foundation Trust unless otherwise explicitly
stated.  This email may contain confidential and/or privileged
materials. In the case of confidential and/or privileged materials, any
review, retransmission, dissemination or other use of these materials by
individuals or entities other than the intended recipient may be the
subject of legal action. If you receive an email in error from Poole
Hospital NHS Foundation Trust, please contact the sender and delete the
material from your computer.

Poole Hospital NHS Foundation Trust

OUR REF: IG/1988

Dear Mr Walker

I refer to your request dated: 05/09/2012

As you are aware, we are dealing with your request under the Freedom of
Information Act 2000.

I regret to inform you that this department is still awaiting a formal
response from the CEO and Directors of the Trust.

If you have any queries about this email please contact the Information
Goverance Department on 01202 448689 or 01202 442866.

DISCLAIMER: This email and any files transmitted with it are
confidential and intended solely for the use of the individual,
individuals or entity to whom they are addressed.  Any views or opinions
expressed are those of the author and do not necessarily represent the
views of Poole Hospital NHS Foundation Trust unless otherwise explicitly
stated.  This email may contain confidential and/or privileged
materials. In the case of confidential and/or privileged materials, any
review, retransmission, dissemination or other use of these materials by
individuals or entities other than the intended recipient may be the
subject of legal action. If you receive an email in error from Poole
Hospital NHS Foundation Trust, please contact the sender and delete the
material from your computer.

Poole Hospital NHS Foundation Trust

OUR REF: IG/1988

Dear Mr Walker

I refer to your request dated: 05/09/2012

I am writing to advise you that the latest communication from the Trust
Directors is that the Trust abides by its original position.

If you have any queries about this email please contact the Information
Goverance Department on 01202 448689 or 01202 442866.

DISCLAIMER: This email and any files transmitted with it are
confidential and intended solely for the use of the individual,
individuals or entity to whom they are addressed.  Any views or opinions
expressed are those of the author and do not necessarily represent the
views of Poole Hospital NHS Foundation Trust unless otherwise explicitly
stated.  This email may contain confidential and/or privileged
materials. In the case of confidential and/or privileged materials, any
review, retransmission, dissemination or other use of these materials by
individuals or entities other than the intended recipient may be the
subject of legal action. If you receive an email in error from Poole
Hospital NHS Foundation Trust, please contact the sender and delete the
material from your computer.