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Dear Warwickshire County Council,

Please list all emails received and transmitted - between W.C.C. and "[email address]"
To include: date, subject, sender, recipient.

Yours faithfully,

Paul Waller

Warwickshire County Council

 
Information request
Our reference: 4030460

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Dear ‎Mr Waller‏,
 
Freedom of Information Act 2000
 
I am writing to ask you to clarify your request concerning "emails
received and transmitted between W.C.C. and "[email address]" ."

This is because at this stage your request is too vague and would be
expected to exceed the 18 hours of officer time we are allowed to apply as
a limit when considering a request made under the Freedom of Information
Act 2000. Therefore we need further details from you in order to identify
and locate the correct information .

To help us consider your request I would be grateful if you would advise
the area(s) of Warwickshire County Council business that your request
refers to. We also need you to specify a time period over which you want
us to search for these communications.
 
I will not be able to take this matter further without this extra
information from you. Please let me know by 08/02/2019.
 
If I do not hear from you within the timeframe provided, I shall take it
that you do not wish to pursue this request and will consider the request
closed. 
 
If you need assistance, please contact me on 01926 418633 or
[email address].
 
Yours sincerely
Jonathan Sheward
Information Rights Officer
Information Management
Warwickshire County Council
Shire Hall
Warwick
CV34 4RL
Tel: 01926 418633
E-mail: [1][email address]
 
 
NOTE: Please do not edit the subject line when replying to this email.

References

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1. mailto:[email address]

Dear Warwickshire County Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Warwickshire County Council's handling of my FOI request 'Email communication to and from [email address]'.

Email management systems allow for easy filtering to find information.
Please reconsider your response.
If you cannot change your position, please detail the email handling and storage system in use when justifying your answer.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/e...

Yours faithfully,

Paul Waller

Warwickshire County Council

Dear Mr Waller,
 
Thank you for your e-mail of 28 December 2018.
 
Please be advised that our e-mail to you of 28 December was not a decision
or refusal notice, but was us providing you with an opportunity to refine
your request in order for us to try and find any particular information
that you are seeking.
 
This is because, as it stands, your request is too wide ranging and would
be subject to refusal on time/cost grounds.
 
I have now received advice from our IT section concerning our e-mail
search capabilities. They have confirmed that they would not be able to
conduct a reliable central search for e-mail correspondence as requested.
 
The main issue that we have is that, with the e-mail suite that is
typically used by the council, the logs that we would use to conduct a
central search across all council e-mail addresses are held for a maximum
of 30 days only. Therefore we would not be able to identify communication
from the council to/from  "[email address]" prior to the beginning
of December 2018 using this suite.
 
While some staff are on a different suite these only account for 15% of
Warwickshire County Council (WCC) staff, and a search would not
necessarily provide a reliable and useable report.
 
The only reliable method of identifying communication from the council
to/from  "[email address]" would be to undertake a search of
individual staff e-mail accounts, of which the council has over 6000 -
hence our need to seek a refinement of your request.
 
 
Therefore I would ask you again to provide some more details on the
particular information that you are looking for in order for us to
consider your request. If you can provide us with a time frame, the
relevant council service area, any specific issue that you are looking for
information on - or communication from/to a specific WCC staff member - we
will consider your request further. 
 
If we have not received this clarification from you by 23 February 2019 we
will formally refuse your request, and will then forward the request for
an Internal Review as asked for in your e-mail.
 
 
I hope this as helped to clarify the situation. However, please let me
know if you have any queries.
 
Yours sincerely
 
 
Jonathan Sheward
 
Information Rights Officer
Information Management
Warwickshire County Council
Shire Hall
Warwick
CV34 4RL
 
Tel no: 01926 418633
E-mail: [email address]
 

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show quoted sections

Warwickshire County Council

 
Information request
Our reference: 4030460

--------------------------------------------------------------------------

 
Dear ‎Mr Waller‏,
 
Freedom of Information Act 2000
 
Your request for information, received on 27 December 2018, has been
considered by Warwickshire County Council under the Freedom of Information
Act 2000.
 
Please be advised that your request is being refused under Section 12 of
the Freedom of information Act 2000. Therefore, please treat this e-mail
as a refusal notice in accordance with Section 17 of the Freedom of
information Act 2000.
 
You asked us:
 
Please list all emails received and transmitted - between W.C.C. and
"[email address]"

To include: date, subject, sender, recipient. 
 
On 28 December 2018, and subsequently on 3 January 2019, we wrote to you
to invite you to refine your request and provide more specific
instructions on the information that you required.
 
This is because, to identify and provide information as requested, we
would be required to undertake a search of individual staff e-mail
accounts, of which the council has over 6000.
 
We estimate that compliance with your request would exceed the appropriate
costs limit under Section 12 of the Freedom of Information Act 2000
and therefore we are not obliged to comply with your request.

The Freedom of Information and Data Protection (Appropriate Limit and
Fees)Regulations 2004 currently sets the appropriate costs limit at £450
which would amount to 18 hours of officer time.
 
In our e-mail of 3 January 2019, we asked you to provide the required
clarification by 23 February 2019. This clarification has not been
received, hence our decision to refuse your request.
 
On 28 December 2018, and in reply to our original request for
clarification of the same date, you asked for your request to be
considered under our internal review process. I confirm that your request
will now be forwarded to our Legal Services team for the requested
internal review to be carried out
 
 
If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:
The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.
Phone: 0303 123 1113
Website: [1]www.ico.org.uk
 
Please contact me if you have any queries or concerns.
 
Yours sincerely
Jonathan Sheward
Information Rights Officer
Information Management
Warwickshire County Council
Shire Hall
Warwick
CV34 4RL
Tel: 01926 418633
E-mail: [2][email address]
 
 
NOTE: Please do not edit the subject line when replying to this email.

References

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1. http://www.ico.gov.uk/
2. mailto:[email address]

Warwickshire County Council

 
Information request
Our reference: 4030460

--------------------------------------------------------------------------

 
Dear Mr Waller,
 
Thank you for your request for a review received on 27 February 2019. I am
sorry that you are dissatisfied with our attempts to handle your request
under the Freedom of Information Act 2000
 
I can confirm that we are considering your concerns and we will aim to
provide you with a response by 27 March 2019.
 

 Kind regards,

Jason Williams
Legal Assistant

Law and Governance - Legal Services
Shire Hall
Warwick
CV34 4RL

 

 
NOTE: Please do not edit the subject line when replying to this email.

Jan Cumming, Warwickshire County Council

2 Attachments

Dear Mr Waller,

 

Please find attached my report on your request for internal review.

 

Regards,

 

 

Jan Cumming

Solicitor

Corporate and Commercial Team

Warwickshire Legal Services

Warwickshire County Council

Phone 01926 73(6304)

[mobile number]

[1][email address]

 

Please note that I work half-days on Thursdays and Fridays

 

 

[2]email sig 14-12-17

 

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References

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1. mailto:[email address]

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