Electronic Signing
Dear Bridgend County Borough Council,
I’d like to request the following information please:
1. Do you currently use any form of electronic signature tool?
a. Who is your current provider(s)?
b. When does your contract(s) expire?
c. How much does it cost per year?
d. How many licenses (users or transactions) do you pay for?
e. What departments/service areas use electronic signatures?
f. Who is the contract holder(s)?
2. Are your signing processes primarily paper-based?
3. What is your current annual spend on paper, postage and document storage?
4. Do you currently have any active projects or initiatives aimed at reducing the number of paper-based processes?
5. If so, who is leading it?
6. Do you currently use any of the following Microsoft applications?
a. O365
b. SharePoint
c. Teams
d. Dynamics
e. Power Automate
7. Do you use any Adobe Products? If yes, which products?
8. How many employees do you have?
9. Can you provide the names and emails for the following people within your organisations? (Or similar job title eg. Director of X, Chief X Officer etc.)
a. CIO/IT Director
b. Head of IT
c. Head of Digital Transformation
d. Head of Housing
e. Head of Housing Operations
f. Head of Procurement
g. Head of Legal
h. Head of HR
i. Head of Sustainability
j. Head of Social Care
k. Head of Operations
Yours faithfully,
Sam Hall
Dear Sir/Madam
FOI REQUEST FOI001-3757
We acknowledge your request for information received on 2 February 2022.
We are considering your request and you should receive a response within
the statutory timescale of 20 working days, unless the information is
exempt or we require additional time to consider whether disclosure is in
the public interest in accordance with section 2 of the Freedom of
Information Act.
We will try to supply information in electronic format by email, but if
this is not possible we will let you know. If you have any special
requirements e.g. language, audio, large print, etc. then please let us
know.
The Act defines a number of exemptions which may prevent release of the
information you have requested. Before we provide the information we will
consider whether it is proper to release it and if any of the exemption
categories do apply then the information will not be released. We will
tell you if this is the case, and you will have a right of appeal.
If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you. We will tell you if this is the case.
You may have to pay a fee for this information. We will consider this and
let you know. If so you will have to pay the fee before we process and
release the information.
If you have any queries or concerns, then please contact me directly. You
can find out more about the Act from the Information Commissioner at:
Information Commissioner’s Office – Wales 2nd Floor Churchill House
Churchill Way Cardiff
CF10 2HH
Telephone: 02920 678400 Fax: 02920 678399
Email: [1][email address]
Website: [2]https://ico.org.uk/
Yours sincerely
Ffion Walker Ffon / Phone: (01656) 643449
Cynorthwyydd Gwybodaeth | Information Ffacs / Fax: (01656) 657899
Assistant
Cyfarwyddiaeth y Prif Weithredwr| Chief
Executive’s Directorate E-bost / E-Mail
[3][email address]
Cyngor Bwrdeistref Sirol Pen-Y-Bont ar
Ogwr | Bridgend County Borough Council Gwefan / Website:
[4]www.bridgend.gov.uk
Dear Sir/Madam,
FREEDOM OF INFORMATION REQUEST FOI001-3757
We refer to your email dated 2^ND FEB 2022, which contained a request for
information as set out in italics below. Following consideration of your
request, in accordance with the Freedom of Information Act 2000, I respond
to each point as follows:
1. No
2. Yes
3. The budget is £517,640.
4. Yes, Digital Transformation project.
5. Chief Executive
6a. O365
b. SharePoint
c. Teams
7. Adobe Acrobat.
8. 5922 employees as at 31.12.2021. This figure includes School
employees
9. Whilst we can confirm that we hold the information requested regarding
staff members below Corporate Director level, we consider that this
information is exempt under section 40(2) of the Freedom of
Information Act 2000 which states:
(2) Any information to which a request for information relates is also
exempt information if—
(a)it constitutes personal data which does not fall within subsection (1),
and
(b) the first, second or third condition below is satisfied.
(3A)The first condition is that the disclosure of the information to a
member of the public otherwise than under this Act—
(a)would contravene any of the data protection principles,
Disclosure of the names of individual staff members would breach the first
data protection principle as set out in Article 5 of the General Data
Protection Regulation which states:
1. Personal data shall be
a. Processed lawfully, fairly and in a transparent manner in
relation to the data subject (‘lawfulness, fairness and
transparency^2);
Article 4 of the General Data Protection Regulation states that:-
For the purposes of this Regulation: (1) ‘personal data’ means any
information relating to an identified or identifiable natural person
(‘data subject’); an identifiable natural person is one who can be
identified, directly or indirectly, in particular by reference to an
identifier such as a name, an identification number, location data, an
online identifier or to one or more factors specific to the physical,
physiological, genetic, mental, economic, cultural or social identity of
that natural person;
The Information Commissioner’s guidance “Access to Information about
public authorities’ employees” and “When should names be disclosed”
provide guidance on how the Authority should treat requests for
information of this nature. The Authority considers the information
requested to be absolutely exempt from disclosure by virtue of Section
40(2) of the Freedom of Information Act 2000.
The Authority does not consider that it would be fair in all the
circumstances to identify the individual as whilst the information relates
to them in their professional capacity, they would not reasonably expect
their details to be placed into the public domain. The Authority’s
procedure is not to disclose as a matter of routine information about
members of staff below Corporate Director level.
Please find the Directors and Chief Executive Details below that we are
able to provide:-
Mr Mark Shephard
Chief Executive
Email – [1][email address]
Telephone – 01656 643380
Mr Lindsay Harvey
Corporate Director – Education and Family Support
Email – [2][email address]
Telephone – 01656 642612
Ms Janine Nightingale
Corporate Director – Communities
Email – [3][email address]
Telephone – 01656 643241
Ms Claire Marchant
Corporate Director – Social Services and Wellbeing
Email – [4][email address]
Telephone – 01656 642251
I hope this response satisfies your request. If you are dissatisfied with
the handling of the request, under the Freedom of Information Act 2000 you
have the right to request a review of the Council’s response to your
request for information. If you wish to request a review, please write to
the below address or email [5][Bridgend County Borough Council request email] . Following ICO
guidance, a request for a review must be made within 2 months of a
response being received.
Monitoring Officer
Bridgend County Borough Council
Civic Offices,
Angel Street
Bridgend, CF31 4WB
If you remain dissatisfied with the outcome of that review, you may seek
further recourse by lodging an appeal with the Information Commissioner
at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
E:mail : [6][email address]
Website: [7]www.ico.org.uk
Yours sincerely
--
Freedom of Information Office
Bridgend County Borough Council
Level 4, Civic Offices
Angel Street
Bridgend
CF31 4WB
Tel: 01656 643565
Email: [8][Bridgend County Borough Council request email]
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