Electronic Patient Records & Document Scanning

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Dear The Clatterbridge Cancer Centre NHS Foundation Trust,

1.Does the trust manage the digitisation of its patient records on-site or is this an outsourced service?
2. If outsourced who is the current provider, when did the contract start and what is the contract term?
a. Was this contract awarded via any Frameworks e.g. CCS RM1063?
b. What is the cost of digitising patient records within the trust?
c. What is the cost of digitising patient records with outsourced providers?
d. What are the trusts targets for having patient files scanned and hard-copy notes available as digital images?
3. If the patient file scanning is provided in house how many staff are involved in:
a. Preparing and/or scanning medical records/patient files?
b. Distributing (delivering or collecting) physical notes around the estate?
c. Retrieving and collecting physical notes from on-site stores?
4. What is the volume of patient record creation per day/week/month by the trust (day forward records)?
a. Is the scanning of patient records linked to any Document Management systems?
b. If so can you confirm which ones are used within the trust?
5. What is your average number of daily created paper records?
6. Does the trust currently scan documents at department level?
a. If so, what hardware is used to scan records?
b. How were they procured?
c. Who in the trust is responsible for the contract management and procurement of these technologies?

7. Please outline which departments are scanning physical paper records and average daily volumes, both back scan and day forward (if they can be separated).
8. Is there a quality standard to adhere to within the trust for scanning paper notes?

9. Does the trust scan other records than patient files?
a. If yes could you please supply daily volumes of record scanning?
b. If yes, please also supply types of records which are scanned?
10. Can you please provide the contact details including email address/format of the trust’s IT Director?
a. If the IT Director is not responsible for digital transformation, please supply contact details, including email address/format of the person(s) who are.
b. Please also supply the details of those responsible for managing patient records (scanning, physical storage and delivery etc).
11. Could you please supply a current organisational chart for medical records, digitisation services and digital transformation programmes?

Yours faithfully,

Daniel Stonard

Foi (THE CLATTERBRIDGE CANCER CENTRE NHS FOUNDATION TRUST), The Clatterbridge Cancer Centre NHS Foundation Trust

3 Attachments

Dear Daniel Stonard,

 

Re:  Freedom of Information Request

Ref: 101- 2019

 

Thank you for your email dated 12^th April 2019 requesting information in
relation to Electronic Patient Records & document scanning.

 

Your request is being treated as a new request under the terms of the
Freedom of Information Act 2000 and will be answered within twenty working
days i.e. by no later than 10^th May 2019

 

If you have any queries about this request please do not hesitate to
contact me.  Please remember to quote the reference number above in any
future communications.

 

Kind Regards,

 

[1]cid:image006.png@01D4BD57.93D7B9E0

Michelle Pennington

Document Control Manager & Freedom of Information Lead

Tel:          (0151) 556 5521  (Internal x5521) (WUTH External x565521)

Twitter: @CCCNHS

 

[2]meh

 

[3]Email footer

 

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Foi (THE CLATTERBRIDGE CANCER CENTRE NHS FOUNDATION TRUST), The Clatterbridge Cancer Centre NHS Foundation Trust

3 Attachments

Dear Daniel Stonard,

 

Re:  Freedom of Information Request

Ref: 101- 2019

 

Thank you for your email dated 12^th April 2019 requesting information in
relation to Electronic Patient Records & document scanning.

 

In our previous email to you we stated that your FOI request would be
responded to by no later than 10^th May 2019. However, it has been brought
to our attention that during this period there a two bank holidays. Bank
holidays are not classed as working days and therefore should not have
been included within our 20 working day response time limit.

 

We would like to offer our apologies for any confusion and inform you that
the new response date for your request will therefore be 14^th May 2019.

 

Kind Regards,

 

[1]cid:image006.png@01D4BD57.93D7B9E0

Michelle Pennington

Document Control Manager & Freedom of Information Lead

Tel:          (0151) 556 5521  (Internal x5521) (WUTH External x565521)

Twitter: @CCCNHS

 

[2]meh

 

[3]Email footer

 

show quoted sections

Foi (THE CLATTERBRIDGE CANCER CENTRE NHS FOUNDATION TRUST), The Clatterbridge Cancer Centre NHS Foundation Trust

4 Attachments

Dear Daniel Stonard,

 

Re:  Freedom of Information Request

Ref: 101- 2019

 

Thank you for your email dated 12^th April 2019 requesting information in
relation to Electronic Patient Records & document scanning.

 

Please find attached:

 

1)    Our Response Letter

 

 

In order for us to ensure customer satisfaction and to monitor compliance
with the Freedom of Information Act 2000, we would be grateful if you
could take a couple of minutes to complete a short feedback form via the
link below:

 

[1]https://www.surveymonkey.co.uk/r/H39RFMM

 

Kind Regards,

 

[2]cid:image006.png@01D4BD57.93D7B9E0

Michelle Pennington

Document Control Manager & Freedom of Information Lead

Tel:          (0151) 556 5521  (Internal x5521) (WUTH External x565521)

Twitter: @CCCNHS

 

[3]meh

 

[4]Email footer

 

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